Sharp AR M700N User Manual

anywhere in the file, including the full path name of the file and document attribute fields (in 
summary tab of Microsoft Office documents).   
Examples: 
Type this To Search for this 
Sharp and copier Documents that contain both “sharp” and “copier”. 
Sharp copier Documents that contain both “sharp” and “copier”.  Note 
that and is implied between words. 
“sharp copier” Documents that contain the phrase “sharp copier”. 
apple or pear Documents that contain either “apple” or “pear”. 
apple near  pear...

  
ap*ed 
would match applied, approved, etc. 
Exact Match vs. “Stemming” 
Stemming extends a match to cover grammatical variations of a word. For example,  
fish  
would match “fish”, “fishes” and “fishing”.  
applied  
would match “applied”, “applying”, “applies”, and “apply”.  
To enable stemming, check ‘Variation of word endings’ in the Find Matches section of the 
Search Preferences page.  
To disable stemming, check ‘Exact word’ in the Find Matches section of the Search Preferences 
page. If...

Examining the Results 
The search results list shows you each file that contains the word or phase you entered to search. 
It displays the name of the file and a hyperlink to its location: 
 
• Clicking the Location link opens the file in the application that originally created it.  
• TIF files are opened in Sharpdesk Imaging, allowing you to edit them. 
To display additional file detail, click the Detail link next to the Sorted by drop-down. 
 
The search results page redisplays showing you the...

  
Sorting the Results List 
You can re-sort the search results list by choosing a sort option from the Sorted by drop-down. 
The results list can be sorted by: 
• Match Score (qualitative measure based on number of ‘hits’ on search terms within an 
individual index) 
• Hit Count (the number of times the text is found in the image/document) 
• Document Name 
• Location 
• Document Type 
• Document Size 
• Modification Date 
Moving Files 
You can move a file from the search results list into a folder on...

 
2. Select the favorite search query from the list provided.  It will fill t\
he Search For box 
when you select it. 
3. Click Find. 
Advanced Searching Techniques 
To run a more advanced search of your files, click the Advanced button. \
The Advanced Search tabs display. 
 
File Attributes Tab 
The File Attributes tab allows you to search for files by: 
• Name (only a single name may be specified. Multiple words in the Name w\
ill be 
will be considered a single long Name with blanks in it.) 
• Path...

  
• Size (at least or at most) 
Note that you cannot use the Boolean operators (“and”, “or”, “not”, or “near”) on the 
fields in the File Attributes Tab. 
Document Properties Tab 
The Document Properties tab allows you to search for a Microsoft Office \
file (e.g. 
generated by Word, Excel, PowerPoint) by: 
• Title 
• Author 
• Subject 
• Keyword 
[Only files produced by Microsoft applications can be searched for using\
 the Document 
Properties tab.] 
Note that you cannot use the Boolean operators...

1. Select the search term you want to remove in the Favorite Search Terms box 
2. Click the Remove button. 
When the Favorites list is the way you want it, click OK and exit.  If you change your mind, 
click Cancel to put the Favorites list back the way it was and exit. 
Customizing Search Preferences 
You can customize your search options – the indexes to be searched, the number of matches to 
display, the default result view, and the fields displayed – using th\
e Preferences option. 
To display the...

  
Display Favorites box on this page is unchecked, the Favorites button will not be present 
on the Advanced page. 
5. Indexes to be searched are displayed in the Search Area of the Search Home page. If you 
do not what them displayed, uncheck this checkbox. 
6. Use the Up/Down arrows to change the number of matches which will be retrieved 
during the search or type in a number manually. 
7. Select a default search results view – Summary or Detail. 
8. By default, all fields except Abstract are checked...

2. Click the Create button.   
The Index Database Creation Wizard begins.  
 
3. Click Next.  
The Index Name and Location window displays. 
 
4. Enter an Index Name using up to 39 characters. To select an index location, click 
Browse, navigate to the desired location and click OK.  After entering the 
information, click Next. 
The Folders to Index prompt displays.  
 
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5. Click the checkbox next to the folder(s) you want to include in the index (any sub-
folders are automatically selected). To clear all your selections, click Clear.  After 
making your selections, click Next. 
The File Extensions to Index prompt displays. 
 
6. By default, the following file extensions are selected (.dat, .doc, .sdf, .tif, .txt, .wpd, 
.wps, .xls, .htm, .pdf, .rtf, .ppt).  
 
These are the default file types that will be indexed, making them available to search. 
Uncheck those...