Sharp AR M700N User Manual
Have a look at the manual Sharp AR M700N User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 615 Sharp manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
information: 1. Click the mouse on the document for which you want to view details in the work area, and choose Properties from the File menu. 2. To close the Properties dialog, click OK. Properties Dialog Organizing Files With Sharpdesk, organizing your files could not be easier. This section reviews the overall procedures for such tasks as selecting files, opening them, moving them, and deleting them. Note that while Sharpdesk can page through a file’s pages in thumbnails, it is not possible to isolate a single page within a file. All operations, including cut, copy, and paste, apply to the entire file. Selecting Files To work with a file, you must first select it in the Sharpdesk work area. To select a file: • With the file displayed in the work area, click on it. • To select multiple files, hold down the Ctrl key and click on the files \ you want to select, or hold down the Shift key to select a continuous range of files. Once selected, you can then choose the command for the task you wish to do such as open the document, convert it to text by OCR, or print it. Opening Files You can open a document in its parent application (the application used to originally create the document) or, if it is an image document, in the Sharpdesk Imaging. To open a file using its parent application: Sharpdesk User’s Guide 23 Downloaded From ManualsPrinter.com Manuals
• Right-click on the document and choose Open, or, • Choose the Open command from the File menu, or, • Double-click the image/document in the work area. To open an image using Imaging, click the image in the work area and then click the Imaging button on the toolbar. Deleting Files To delete a file, right-click on it in the work area and choose the Delete command. Or press the Delete key on your keyboard (you can also select this command from the File menu). The file is removed from Sharpdesk into the Windows Recycle Bin. Restoring a File To restore a deleted file, click the Windows Recycle Bin folder, then right-click on the file and select the Restore option. For more information on restoring files from the Windows Recycle Bin, refer to your Windows online help. Moving Documents and Folders You can move a document or folder from one folder into another folder as follows: 1. Select the folder/document you want to move from the Folder Window or the work area by clicking on it. 2. Drag and drop the folder/document to the new location. You can also drag-and-drop files and folders from Windows Explorer into Sharpdesk using the same procedure. Creating Folder Shortcuts You can create a new folder shortcut in the Folder Window as follows: 1. Choose the Sharpdesk Folders command from the File menu and the Sharpdesk Folders dialog displays. 2. Click on the Add Folder button and the Browse for Folder dialog displays\ . 3. Navigate to the folder you want to create a shortcut to, click on it, and then click OK. The folder is added (at the bottom) to the Folder Window. Reordering Folders You can reorder shortcuts in the Folder Window as follows: 1. Choose the Sharpdesk Folders command from the File menu and the Sharpdesk Folders dialog displays. 2. Click on the folder you want to move, and then click the Move Up or Move Down button. You cannot move folders above Sharpdesk Desktop. 3. To remove a folder from the Sharpdesk Folders, click it, and then click Remove. The folder is removed from the folder list. 4. After reordering folders, click OK to close the window and apply the results to the Folder Window. 24 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Copying a File A file can be copied from one folder to a different folder. To copy a file from one folder to another: 1. Open the folder with the file you want to copy. 2. Drag the file, while holding down the Ctrl key, to the desired folder. Renaming a File You can change the name of a file to something else. To rename a file: 1. Right-click on the file you wish to rename. 2. Choose the Rename option (this command can also be selected from the File menu). 3. Type the new name for the file. 4. Click outside the selection box to save the file with its new name. Attaching a Document to Electronic Mail (Email) If you use a MAPI-compliant e-mail application (such as Microsoft Exchange®), you can attach a document or image to an e-mail message. Sharpdesk opens your e-mail application and attaches the selected document to a blank e-mail message. You cannot open your e-mail application directly from Sharpdesk if you don’t plan on attaching a document. To attach a document or image to an e-mail message, click on the document you want to attach and then choose the Send As option in the File menu. Scanning with Sharpdesk Sharpdesk lets you scan documents directly into Sharpdesk. Once loaded into Sharpdesk, you can use Imaging to look at them. Scanned images can also be converted to text, allowing you to edit them with common word processors. All scanned images are stored in a TIFF format by default. This chapter provides instructions on setting and changing scan options. Scanning Documents Using your scanner, you can scan any document into a folder designated by Sharpdesk. The resulting document can be displayed in Sharpdesk, as a thumbnail image, or in Imaging, as a full- sized image. Each image you scan is placed in a folder as a TIFF document. The image is stored and named using the method defined in the Preferences option on the Tools menu in \ Sharpdesk. A scanned document can be viewed, printed, or sent as an e-mail attachme\ nt. To scan an image from a scanner using the TWAIN driver: 1. Place the image you want to scan in your scanner. 2. In Sharpdesk, click the Acquire icon on the toolbar, or choose the Acquire Image command from the File menu (to select a scanning device, choose the Select Scan\ ner command from the File menu). 3. Close the TWAIN dialog that controlled the scanning process. The image will then appear in the folder selected. Sharpdesk User’s Guide 25 Downloaded From ManualsPrinter.com Manuals
To scan an image from a scanner using the WIA driver: [This option is only available on Windows XP platforms.] 1. Place the image you want to scan in your scanner. 2. In Sharpdesk, choose the From scanner or camera command from the File menu. 3. Select a scanning device if you have more than one WIA device installed.\ 4. Set the desired scanning options and then click the Scan button. To scan an image from a camera using the WIA driver: [This option is only available on Windows XP platforms.] 1. In Sharpdesk, choose the From scanner or camera command from the File menu. 2. Select a scanning device if you have more than one WIA device installed.\ 3. Select the picture that you want to scan. 4. Click the Get Picture button. In a moment, your TWAIN or WIA Scan dialog appears. The Scan dialog is p\ art of the software that comes with your scanner or camera, so it will vary with different manufacturers and scanner models. Follow the instructions that come with your scanner or camera to scan the image into Sharpdesk. Note that you must close the TWAIN Scan dialog before the image will be saved in the desired folder. Setting Scanning Options In most cases (depending on your scanner), you should be able to speci\ fy the following scanning options: 1. Preview the document prior to scanning. 2. Select an area of the document from which to scan, typically by dragging the mouse over the area, creating an outline of the selected area on the screen. 3. Tell the scanner to send the image to your computer. Usually, a “scan in process” dialog box appears, showing you the c\ urrent progress of the scan. When the scanning completes, the dialog box will usually disappear. If t\ he dialog does not disappear on its own, close it manually to save the scanned image in the desired folder. Viewing Scanned Images Once you have scanned an image into Sharpdesk, you can then view it or print it. Click the folder containing the image in the Sharpdesk Folder Window. Your scanned images are displayed as thumbnails in the work area. To view a scanned image, click on the image and click on the Imaging button on the Sharpdesk toolbar. Sharpdesk Imaging starts and displays the selected image. 26 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Image View in Imaging For more information about viewing an image, refer to “Chapter 7, Sharpdesk Imaging.” Sharpdesk User’s Guide 27 Downloaded From ManualsPrinter.com Manuals
Changing Scanning Options You can change the default naming convention used for new scans as follows: 1. Choose the Preferences command from the Tools Menu. 2. Click the Acquire tab. Acquire Tab 3. To use a Date as the name for new scans, click the Current Date Formats option, and then select a date format from the drop-down list. 4. To use a File Prefix as the new scan name, click the Custom Prefix option, and then enter the prefix you want to use. 5. To control the amount of compression used when scanning JPEG images, move the slider bar in the desired direction. Generally, the higher the compression, the lower the quality of the resulting image. If the compression is set to 0%, the image will be scanned as an uncompressed TIF image. This may be necessary if you cannot view the file with Sharpdesk Imaging. 6. After setting your options, click OK. 28 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Chapter 5 Searching with Sharpdesk Introduction Sharpdesk’s advanced searching capabilities allow you to easily retrieve image and text files using a single word, a phrase, or a list of words. Additionally, you can\ search for particular files using a wide range of criteria, including: • A document name and/or path • File type • Modified date • File size You can also run a search using a file’s property specifications, inc\ luding: • Title • Author • Subject • Keyword The Sharpdesk search engine also supports the logical operators and, or, not, or near as keywords, allowing you great control over the search criteria you want to make. Sharpdesk User’s Guide 29 Downloaded From ManualsPrinter.com Manuals
Setup Required The Search capability is based on an index of all the words found in all of the files in the target folders identified when the index is created. These indexes need to be created in advance of any attempt to use the Search feature. Creating an index can be a time-consuming process, at least the first time, based on the number of files and whether they contain image types or not. Sharpdesk will attempt to gather words used in image documents using its Convert by OCR capability. [The following image formats are compatible with our OCR capability: *.bmp, *.dcx, *.gif, *.jpg, *.pcx, *.pdf, *.png, *.tif.] Any words found by the OCR process are added to the index so you can find the image document that contains them later. The OCR process is time-consuming in its own right, so allow plenty of time when indexing image documents, or break the files you wish to index into smaller groups. You can search through more than one index at the same time. While the index is being created, it will be using your PC resources in the background. This will slow it down if you are also trying to do other tasks on your PC. To avoid this, you can schedule your index operations to run at a time when you are not normally using your PC. The indexes can be created or updated while you sleep. Once the original index is created, updating the index, either manually or on a timed schedule, can be much quicker. Only those files changed or added to the folders covered by the index will be accessed to update the index. When Sharpdesk is first installed, a small index will be created using sample files provided with Sharpdesk. Once you are familiar with the basic search process, you can create additional indexes that match your own preferences. Creating new indexes is covered later in this Chapter. Index Databases All Index Databases are common to all users of the local PC. Regardless of the user’s authority (i.e. whether the logged-in user belongs to Administrators, Power Users, Standard Users, or Restricted Users Group, etc.), the user is capable of accessing any existing Index Databases as well as creating one. The following table illustrates the details about what operation is permitted by every user. • Create – create new Index Databases Any user can create new Index Databases. • Read – read-only access to Index Databases Any user can search (and get correct results) for all Index Databases created, updated, or modified by any other user. • Update – update (indexing) Index Databases with new files being indexed or new configurations specified Any user can perform indexing on any Index Database(s) (individually or all at once) regardless of who created, updated or modified the Index Database previously. • Modify – change configurations (such as target folders, file extensions etc.) of existing Index Databases. Any user can change configurations of any Index Database created, updated, or modified previously by any user. • Delete – delete existing Index Databases Any user can delete any Index Database regardless of who created, updated, or modified previously. In summary, a set of Index Databases residing on the local PC is treated as shared, common resources to all users of that PC regardless of user authorities. Note: Important information regarding searching for documents 30 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals
Since all Index Databases are common to all users of the local PC, if a user indexes a private directory, either local or networked, some information regarding this data will be available to any other user of the PC, even if they logon under a different username. Information such as file name and number of hits is shown in the Search Results table, although the private entries are grayed out and a non-privileged user will not be able to access the files. Ignored Words Some words are so common in documents that they are not useful as search criteria. Sharpdesk ignores the following words when creating an index (and will never get \ a ‘hit’ on them): a about after all also an and another any are as at be because been before being between both but by came can come could did do each even for from further furthermore get got had has have he her here hi him himself how however i if in indeed into is it its just like made many me might more moreover most much must my never not now of on only or other our out over said same see she should since some still such take than that the their them then there therefore these they this those through thus to too under up very was way we well were what when where which while who will with would you your Restrictions 1. If the user logs off while indexing is in progress, indexing will be automatically stopped. However, in this case the index is not in a complete state. Searching the contents of the corresponding Index Database(s) may or may not find expected file information, depending on how far indexing has progressed. To complete the Index Database, restart the indexing process following the instructions below for manually index\ ing. 2. If the user manipulates Index Databases other than through the Sharpdesk Search or Index Tray user interface, the consequences of such actions are unpredictable. For example, the user should not modify the Index Databases by directly changing or deleting some of Index Database files. Similarly, do not manually terminate Indexer.exe via Windows Task Manager while indexing is in progress. When Sharpdesk \ Search is first opened, it verifies the data integrity of all existing Index Databases. If the Index Database is not valid, the invalid Index Database will be deleted and the user informed of the action. This is necessary because the corrupted Index Database is not usable in subsequent operations (indexing, searching, modifying etc.). Should this occur, rebuild the index again. Sharpdesk User’s Guide 31 Downloaded From ManualsPrinter.com Manuals
Searching You can search for text files using a single word, a phrase, or a list of words. You can also perform an advanced search using a: • Document name and/or path • File type • Modified date • File size • Logical operations and, or, not, or near Documents generated with Microsoft Office applications (e.g. Word, Excel, PowerPoint) may have their Document Properties searched as well: • Title • Author • Subject • Keyword To run a search 1. Choose Home from the Search option in the Tools menu or from the Search drop- down on the toolbar. The Search Homepage displays. 2. Enter the word or phrase you want in the “Search For:” box. Note you can use logical operators (and, or, not, and near) between keywords to limit your search. For example, you may specify “book and engineering not computer” to make a search for files containing both “book” and “engineering” but excluding “computer”. 3. Click Find. Sharpdesk searches your index database(s) and displays a list of all the files that contain the specified words. By default, files are sorted based on how closely a match was made. Search Query Syntax A simple search query consists of a group of words separated by spaces. Sharpdesk will search the index(s) selected and return the files that contain all of the words. The words can be found 32 Sharpdesk User’s Guide Downloaded From ManualsPrinter.com Manuals