Sharp AR M700N User Manual

							The Sharpdesk Menu 
The Sharpdesk menu provides you with the following options: 
FILE MENU DESCRIPTION 
New Folder Create a new folder at the current location.  
Open… Open the currently selected file or folder. If a readable image is selected, it 
opens in Imaging. 
Rename Lets you rename a selected file or folder. 
Delete Delete the currently selected file or folder into the Windows recycle bin. 
Sharpdesk Folders… Display the Sharpdesk Folders dialog allowing you to add a folder shortcut 
to the Sharpdesk Folder window, reorder how folders display in the Folder 
Window, or remove s shortcut from the Folder Window. 
Print… Print a selected file by opening its native application and causing it to print to 
the current system default printer. 
Acquire Image… Displays the User Interface from the TWAIN driver (which will be different 
for each scanner) that lets you set various options and then scan an image 
into Sharpdesk. For more information, refer to “Chapter 4, Working with 
Sharpdesk.” 
Select Scanner… Select a TWAIN scanning driver for use in scanning images and documents.
From Scanner or Camera Displays the Device dialog allowing you to select a scanner or camera.  A 
Scanning dialog (which will be different for each device) then displays 
allowing you to set scanning options for the selected WIA device and then 
scan an image into Sharpdesk.. This function is available on Windows XP
only. 
Send As Attach the selected file to a mail message using the default email client on 
your PC. If the selected file is an .SDF file, and the PDF format is selected, 
the file is first converted to PDF format before starting the email client.  Only 
.SDF files may be converted to PDF format before they are sent. 
Properties Display property information for the selected file. 
Exit Exit and close Sharpdesk. 
EDIT MENU DESCRIPTION 
Copy Copy the currently selected file or folder to the clipboard. 
Paste Paste the contents of the clipboard at the current location. 
Combine Stack two or more images together into a single file 
Split Separate a multi-page image file into two files 
Rotate  Rotate the selected file 90 degrees to the left or right. 
Select All Select all documents in the current folder. 
VIEW MENU DESCRIPTION 
Folders Toggle the default folder view on and off. 
Toolbars Toggles the Toolbar, Text Labels, and Large Buttons on and off. 
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VIEW MENU DESCRIPTION 
Status Bar Toggle the status bar on and off. 
Output Zone Toggle the display of the Output Zone on and off. 
Refresh Refresh the thumbnails in the work area. 
Arrange Arrange thumbnails by Name, Date, Type, or Size. Select Auto Arrange Off 
to have all new files added at the end of the folder, regardless of their name, 
date, type, or size. 
Next Page If the thumbnail has more than one page, view the next one 
Previous Page If the thumbnail has more than one page, view the previous one 
Launch Explorer Launch Windows Explorer. 
TOOLS MENU DESCRIPTION 
Product Configuration Configure your Sharp-connected devices. 
Preferences… Set preferences for displaying thumbnails, names for new scanned files, text 
conversion and image export resolution options. 
Desktop Return to the thumbnail view in the currently open folder 
Search Display the search page, view, edit or create an index database, view or 
change the indexing schedule, view the results of the last search, or display 
the Search Properties page. 
Imaging Launch Imaging component of Sharpdesk. 
Composer Launch Composer component of Sharpdesk. 
INTERNET MENU DESCRIPTION 
Sharp Product Information Display the Internet page connected to Sharp Product Information. 
OUTPUT ZONE MENU DESCRIPTION 
Print Prints a single copy of the image to your default printer. To print to another 
printer, click on the Down Arrow and select the desired printer.   
FAX Sends the image/document to the host-resident fax utility allowing it to be 
transmitted over a telephone line. 
eMail Launches your e-mail application inserting the selected image/document as 
an attachment. 
Convert by OCR Sends the image/document though the OCR (Optical Character Recognition) 
engine displaying it in the selected editor. 
Composer Prints the document using the Sharpdesk Composer print driver and opens 
Composer. 
Application Allows you to access other applications from the Output Zone. In the 
example above, Microsoft Paint has been added to the Output Zone. To add 
an application to the Application button, use the Tools/Preferences menu 
item described later. 
HELP MENU DESCRIPTION 
Contents and Index Display the Sharpdesk online help. 
About Sharpdesk Display Sharpdesk product version and copyright information. 
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							The Sharpdesk Toolbar 
The Sharpdesk toolbar allows you quick access to key commands and additional Sharpdesk 
applications such as Composer and Imaging. 
To display a popup tip for a command, move the mouse slowly over its ico\
n. 
Sharpdesk Toolbar 
The toolbar lets you perform the following functions: 
TOOL BUTTON DESCRIPTION 
Acquire  Displays the User Interface from the TWAIN driver (which will be different for 
each scanner) that lets you set various options and then scan an image into 
Sharpdesk. For more information, refer to “Chapter 4, Working with Sharpdesk.” 
Copy Copy the currently selected file or folder to the clipboard. 
Paste Paste the contents of the clipboard at the current location. 
Combine Stack two or more images together into a single file 
Split Separate a multi-page image file into two files 
Rotate Rotate the selected file 90 degrees to the left or right. 
Arrange Arrange a selected folder display in the work area by Name, Size, Type, or Date.  
The current selection will be used to sort the thumbnails of every folder selected. If 
the folder receives many new files, you may want to turn Auto Arrange off.  This 
will cause each new file to appear at the end of the folder. 
Explorer Start Windows Explorer. 
Desktop Return to the thumbnail view in the currently open folder. 
Search Display the search page, view, edit or create an index database, view or change the 
indexing schedule, view the results of the last search, or display the Search 
Properties page. 
Imaging Launches Imaging, allowing you to view documents and images. For more 
information, refer to “Chapter 7, Sharpdesk Imaging.” 
Composer Launches Composer, letting you combine pages from multiple documents into a 
new Sharpdesk document. For more information, refer to “Chapter 6,Composing 
with Sharpdesk.” 
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The Sharpdesk Output Zone 
The Sharpdesk Output Zone lets you perform functions by simply dragging and dropping a 
selected file to the appropriate Output Zone button. You can also highlight a file and click the 
desired Output Zone button. To change the destination of an Output Zone button, click the “down 
arrow” to its right and select another choice from the drop-down menu that appears. 
 
Output Zone 
The Output Zone, when enabled, appears at the right of the Sharpdesk Work Area.  The Print, 
Fax, and eMail buttons appear if your computer has the supporting software installed.  For 
instance, if you do not have a Fax driver (‘fax’ somewhere in its name) installed the Fax button 
will not appear.  The same is true for the eMail button if your computer does not have a MAPI-
compliant email client installed: 
LABEL DESCRIPTION 
Print Prints a single copy of the image to your default printer. To print to 
another printer, click on the Down Arrow and select the desired printer.  
Fax Sends the image/document to the host-resident fax utility allowing it to 
be transmitted over a telephone line. 
eMail  Launches your e-mail application inserting the selected image/document 
as an attachment. 
Convert by OCR Sends the image/document though the OCR (Optical Character 
Recognition) engine displaying it in the selected editor. 
Composer Prints the document using the Sharpdesk Composer print driver and 
opens Composer. 
Application Allows you to access other applications from the Output Zone. In the 
example above, Microsoft Paint has been added to the Output Zone. To 
add an application to the Application button, use the Tools/Preferences 
menu item described later. 
Exiting Sharpdesk 
To exit and close Sharpdesk, choose the Exit command from the File menu. 
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							4.  
Chapter 4 
Working with Sharpdesk 
Introduction 
Sharpdesk makes it easy to identify, locate, and organize your files. This chapter reviews how to 
work with each of the options Sharpdesk provides.  
Viewing Images and Documents  
When you open a folder in Sharpdesk, you view the documents contained in the folder as a 
thumbnail of the document. If the number of documents within a folder exceeds the available 
work area, horizontal and/or vertical scroll bars appear.  You can use them to scroll through the 
work area to view all the documents. 
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Working within a Folder 
On the Folder Window, click on the desired folder. The documents contained in the folder are 
displayed in the work area. Each of your documents appears as a thumbnail image, showing the 
file’s name and type. Note that it takes longer to generate thumbnails the first time a folder is 
selected.  
  
l file. 
The Thumbnails view 
shows each file as a 
thumbnail of the 
actua
Viewing Files as Thumbnails 
To page through a multi-page document, click on the document to select it, and then click on the 
tab on either side of the thumbnail near the top. Or, use the Next Page or Previous Page options in 
the View menu. When you move to the second page of a multi-page document, Sharpdesk will 
“look ahead” at all of the pages to be ready for the next page request.  The caption of the 
thumbnail contains the current page number and the total known page count of the document, 
separated by the ‘/’ character. (For many documents, it is necessary to page through the entire 
document to determine the total number of pages. Until the total page count of the file is known, 
only the current page number will be displayed.) You can page back to the front of the document 
using the left arrow or the Previous Page option on the View menu.  Note that page numbers 
displayed on the thumbnails are only an approximation of the number of pages known to the 
application that created the file; the thumbnail page numbers may not match those the application 
would use.  Similarly, page breaks shown in the thumbnail may not match those shown by the 
creating application. 
The work area is automatically arranged according to the selected option from the Arrange 
toolbar button. You can arrange thumbnails by Name, Date, Size (of the image file), or Type.  
Whenever new documents are added to the work area, the thumbnails will be rearranged 
according to the current setting of the Arrange option, with the new document occupying the 
appropriate place. If you want new files arriving in the folder to be pl\
aced at the end, select Auto 
Arrange Off; they will remain in that position until you refresh the display. 
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							If the document cannot be displayed as a thumbnail, it will be shown in the work area in the 
following manner: 
 
If the thumbnails do not appear as expected, select the Refresh command from the View menu to 
correct the problem. 
Working with Images 
Combine 
You can combine .TIF image documents in the work area by clicking on an image, then dragging 
and dropping it on the .TIF image you want to combine it with. You can a\
lso combine .TIF 
images by clicking on the images (hold down the Shift key to select multiple images), then 
selecting the Combine command from the Edit menu, or from the Combine button on the toolbar. 
You can also combine .SDF documents in the same manner. 
Split 
You can split multi-page .TIF and .SDF documents into separate documents by clicking on the 
multi-page document, stepping through the thumbnail pages to the spot where you want to split, 
and then select the Split command from the Edit menu or from the Split button on the toolbar. 
The split will cause the selected thumbnail page to appear as the first page of the split document. 
Rotate 
You can rotate a .TIF image file 90 degrees to the left or to the right by clicking on the file, then 
selecting the desired option from the Rotate option in the Edit menu (or from the toolbar). Note 
that all images within a multi-page image document are rotated.  If the .TIF file contains pages 
that are Grayscale or compressed using JPEG, rotation is not permitted from Sharpdesk Desktop.  
Open the file with Sharpdesk Imaging (described in “Chapter 7:  Sharpdesk Imaging”) to attempt \
operations not permitted on thumbnails on the Desktop. 
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Controlling the Desktop Display 
Sharpdesk lets you customize the Desktop according to your preferences: \
• Choose the Preferences command from the Tools menu, and click on the Desktop tab, if 
not already displayed. 
 
Desktop Display Options 
Changing the Thumbnail Size 
To change the thumbnail size, click on your preference: Small, Medium, or Large.   
Adding/Removing an Application on the Output Zone 
The current applications available on the Output Zone are listed in the Output Zone list box.  To 
add an application, click the Add button and enter the path to the program you want placed on the 
Output Zone, or use the Browse button to locate and select the program.  After selecting the 
application, click OK. 
To remove an application from the Output Zone, select its name from the Output Zone list box 
and click on the Remove button.   
Set up Sharpdesk Entry Folder 
If you always want to enter Sharpdesk with the Sharpdesk Desktop folder displayed, uncheck the 
‘Remember last folder…’ box.  If you want to enter Sharpdesk with the last folder you were in 
displayed, check the ‘Remember last folder…’ box.   
To save your preference settings, click OK. 
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							Viewing Image Files 
Sharpdesk lets you choose the various image file types you can view with Sharpdesk Imaging.  
To do so, choose the Preferences command from the Tools menu and click on the Imaging Files 
tab: 
 
Imaging Files Handling Options 
Setting the File Types to be Viewed by Sharpdesk Imaging 
The file types that can be viewed with Imaging are listed.  Simply check the box next to the file 
type you want Imaging to open when files of that type are double-clicked. 
Notification of Changes to File Type Viewer 
Other programs also view image file types.  If these programs are installed after Sharpdesk, they 
may change the automatic association with Sharpdesk Imaging that was set up when Sharpdesk 
was installed.  When Sharpdesk starts, it checks to see if .TIF files, at least, are still associated 
with Sharpdesk Imaging.  If they are not, a message to that effect will be displayed. 
 
If you want Sharpdesk Imaging to view your .TIF files, click Yes.  Sharpdesk Imaging will be set 
up to open your TIF files when they are double-clicked. 
If you want the currently registered program to view your .TIF files, click No.  This will allow the 
current viewing program to open your .TIF files when they are double-clicked.  If you do not 
want to see this message again, click the ‘Do not ask me again.’ Checkbox.  [If you change your 
mind later, you can re-establish the connection with Sharpdesk Imaging using the 
Tools/Preferences menu.] 
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Setting Export Options  
Both Sharpdesk and Sharpdesk Composer allow you to attach and send files via email.  In 
addition, Sharpdesk Composer allows you to export Composer files as Adobe Acrobat (.PDF) 
format files. (Refer to Chapter 6: Composing with Sharpdesk for details.) If you have Adobe’s 
PDFWriter software installed (version 5 or later), Sharpdesk will use that driver to create the PDF 
file.  
If you do not have Adobe’s PDFWriter installed, Sharpdesk will create an “image PDF” file 
instead.  The Export tab controls the PDF generation process for the image PDF file Sharpdesk 
provides.  It does not affect the controls that are provided by Adobe with their software. 
If your workstation has limited resources, converting a large image to a 300 dpi PDF file can take 
considerable time and disk storage.  Or, if you want to send a large file via email, converting that 
file to a 300 dpi PDF file and sending it may strain the resources of either your or the recipient’s 
email application or may exceed size restrictions placed on email attachments by some Internet 
Service Providers.  In such cases, you may modify the default image Export resolution settings.  
To do so, choose the Preferences command from the Sharpdesk Tools menu, and click the 
Export tab. 
 
 
Export Resolution Settings 
Changing the Default Export Resolution 
To change the default Export resolution, press and hold the left mouse button on the slider bar in 
the Quality Settings frame and drag it until the slider bar displays the desired image conversion 
resolution.  Dragging the slider to the left will result in shorter conversion times and smaller file 
sizes after conversion.  Dragging the slider to the right will result in higher quality images.   
Changing Color Settings  
If a small file size is more desirable than color reproduction for exported files, selecting the Black 
and White setting will create the smallest possible file.  Selecting the Color setting generates 
more accurate color reproduction.   
To save your export settings, click OK. 
Viewing a Document’s Property Details 
The Properties dialog displays detailed information about a document. To display properties 
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