Sharp AR M700N User Manual

							7. To create the index later, select Skip building Index Database for now and click 
Next. 
 
To create the index database now, select Build Index Database now and click Next. 
The Ready to Build Index Database screen appears. 
 
Click Index Now to begin the index process. The Index is created and displayed in 
the Currently Available Databases list box. 
8. Once an index has been created, they can be ‘refreshed’ by selecting the indexes you 
want to refresh and clicking the Index Selected button.  To refresh all of the indexes, 
click on the Index All button. 
 
Note:  Refreshing an index usually takes much less time than creating the index in 
the first place.  Only those files that are new or changed need to be searched for 
words. 
Editing an Index Database 
If you want to edit an index database to add or remove folders, or change the file extensions 
to be searched: 
1. Select the database you want to edit in the Currently Available Database list box. 
2. Click Edit.  The Index Database criteria page displays.  
 
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3. Make the desired changes to the folders or sub-folders you want searched, or the file 
extensions you want to include. 
4. Click Save.  
Your changes are saved and the Index Databases page is redisplayed.  Note that you must 
rerun the index step for the changes to take effect in your searches. 
Deleting an Index Database 
If you want to delete an index database: 
1. Choose Index Databases from the Search option in the Tools menu. This can also be 
selected from the Search drop-down on the toolbar, the Search Home page, or the 
Indexing Schedule page. 
2. Select the database you want to delete in the Currently Available Databases list box. 
3. Click Delete.  
A confirmation message displays. 
4. Click OK. 
Setting up an Index Schedule 
An Index Schedule is set up on a per user basis.  An Index Schedule set up for one user is 
completely independent of other users’ schedules regardless of users’ login authorities.  For 
example, if the system administrator installs Sharpdesk and sets up the Index Schedule via the 
Search Setup Wizard, indexing will occur at the specified time as long as the system 
administrator is logged on.  However, other users do not “acquire” the system administrator’s 
schedule; they need to set up their own Index Schedule to perform scheduled indexing while they 
are logged in.  The currently logged-in user determines which Index Schedule (if any) is effective 
at the moment. 
If one instance of indexing is in progress, additional attempts to start another indexing process 
will be skipped without affecting currently running indexing process.  For example, if manual 
indexing is in progress when the scheduled indexing time occurs, the scheduled indexing will not 
start.  The manual indexing currently in progress is not affected. 
You can specify that Sharpdesk automatically index your database(s) on a daily or weekly basis, 
or you can turn the Index Schedule off and manually index your database(s). 
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							To set up or modify the Index Schedule: 
1. Choose Indexing Schedule from the Search option in the Tools menu. This \
can also 
be selected from the Search drop-down on the toolbar, the Search Home page, or the 
Index Database page.  The Indexing Schedule page displays. 
 
2. Select the preferred indexing interval, Daily or Weekly, from the drop-down list, or 
if you want to manually run the index, click the Schedule Off button. 
3. If you selected a Daily index: 
• Choose the date to start from the Start Date drop-down calendar or type \
in 
manually. 
• Specify the index time using the Start Time up/down arrows or type in manually. 
• Specify the number of days between indexing using the Perform Indexing 
up/down arrows or type in manually. 
4. If you selected a Weekly index: 
• Choose the date to start from the Start Date drop-down calendar or type \
in 
manually. 
• Specify the index time using the Start Time up/down arrows. 
• Specify the Day(s) of the week to run the index by clicking the checkb\
ox next to 
the desired day. 
5. Click Save. The Index Schedule is saved and the Search Home page redisplays. 
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6. If you are running on Windows NT, 2000, or XP, you may be asked to provi\
de your 
login name and password before the Index schedule can be saved.  Typically, this 
occurs the first time that you attempt to use the Windows scheduling service.  If this 
is necessary, the following dialog will be presented: 
 
Enter your Domain Name\Username in the appropriate box and your password in 
each of the password boxes.  If you do not know your login or cannot suc\
cessfully 
log in, consult your network administrator for assistance.  You need a v\
alid 
Windows login to be able to set up an Indexing schedule. 
Manually Indexing the Database 
To manually index your database(s): 
1. Choose Index Databases from the Search option in the Tools menu. This can also be 
selected from the Search drop-down on the toolbar, the Search Home page, or the 
Indexing Schedule page. 
The Index Databases page displays. 
2. Select the database you want to index. If you want to index all databases, you do not 
need to select one. 
3. Click Index Selected or Index All. 
Indexing will start immediately and display the current status. 
Monitoring the Indexing Process 
The Search Index process has a monitor icon located on the System Tray in the lower right 
portion of the Windows display: 
 
Index Status Icon 
When indexing is in progress, the icon will animate to show the background activity.  To check 
the status of the indexing, right-click on the icon to display the following context menu: 
 
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							Show Progress 
Select the Show Progress item to display the current file being indexed.  A display similar to the 
following will appear: 
 
Show Last Indexing 
Select the Show Last Indexing item to display the summary of the last in\
dexing operation.  A 
display similar to the following will appear: 
 
The Last Indexing Performed dialog displays detailed information about the last instance of 
indexing performed for the local PC, regardless of which user performed indexing the last 
time.  Note, that if the dialog is open prior to completion of a current indexing operation, 
information in the dialog will not be automatically updated.  To update information in the 
dialog, close the dialog and then re-open it after indexing is complete.\
 
Perform Indexing 
Select the Perform Indexing item to begin the index process on all currently defined index 
databases. 
Cancel Indexing 
Select the Cancel Indexing item to halt the current indexing process. 
Exit 
Select Exit to close the Indexing status menu and remove the Index Status icon from the System 
Tray. 
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Chapter 6 
Composing with Sharpdesk 
Introduction 
Using Sharpdesk Composer, you can combine files of different types into a single production- 
ready document. For example, you could combine a Word file with an Excel file, and then even 
add in a Lotus file. Composer lets you reorder pages, add a cover page or inserts, and then print, 
copy, or e-mail the entire document. You can load as many source documents as you need to 
create the new document. 
Composer eliminates the need to cut and copy documents from multiple applications. If you can 
print from an application, you can usually add the document to the Composer and create any 
document collection that might be required.  Documents are added to Composer by dragging and 
dropping them into Composer’s work area or the Composer button on the Output Zone. 
Documents can also be added to Composer by printing from the application that created the file 
through the Sharpdesk Composer printer driver.  The following applications have been tested 
with Composer, with the indicated results and limitations. 
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Application Version Support Drag & Drop? Support direct print? 
Adobe Acrobat Reader 5.0, 6.0 Yes (Note 1) Yes (Note 1) 
Adobe Illustrator All Marginal (Note 2) Marginal (Note2) 
Adobe Page Maker All Not Supported (Note 3) Not Supported (Note 3) 
Adobe Photoshop 5.0, 5.5 Not Supported Yes 
cc Mail 8.2 – 8.5 Not Supported Yes 
Corel Presentations 8.0, 9.0 Yes (Note 5) Yes 
Corel Quattro Pro 8.0, 9.0 Yes (Note 4) Yes 
Corel WordPerfect 8.0, 9.0 Yes Yes 
Imaging for Windows 2.0 Yes Yes 
Lotus 123 97, 2000 Yes (Note 4) Yes 
Lotus FreeLance 97, 2000 Yes (Note 5) Yes 
Lotus WordPro 97, 2000 Yes Yes 
MS Access 2000, 2003 Not Supported Yes 
MS Excel 2000, 2003 Yes (Note 4) Yes 
MS Internet Explorer 5.5, 6.0 Yes (Note 9) Yes 
MS Outlook 2000, 2003 Not Supported Yes 
MS PowerPoint 2000, 2003 Yes (Note 8) Yes (Note 8) 
MS Project 2000, 2003 Not Supported Yes 
MS Publisher 2000, 2003 Yes Yes 
MS Visio 5, 2000 Yes (Note 6) Yes 
MS Word 2000, 2003 Yes Yes 
Netscape 4.0 Yes Yes 
Pagis Millennium 2000 Yes Yes 
PaperPort 6.0, 7.0 Not Supported Yes 
Quark Express All Marginal (Note 7) Marginal (Note 7) 
Notes:  
1 Does not close Acrobat after printing to Composer.  All pages are printed to Composer using the default paper orientation set in Acrobat. 
2 Pages printed into Composer may be blank in some cases. 
3 EPS output from Page Maker is not supported by Composer. 
4 Only the sheet that was active when the file was closed is sent to Composer. 
5 Color documents will be rendered as black and white.  To retain color content, print directly from the application, following its directions for printing in color. 
6 Page size and orientation may not be maintained correctly.  Print directly from the application to ensure proper orientation. 
7 The application may get an error in some cases. 
8 MS PowerPoint 97, running on Windows 9x platforms, sometimes generates output in RAW format rather than EMF format.  Composer cannot accept RAW format input, and PowerPoint will generate an error message if this happens. 
9 When an HTML file is dragged into Composer, Internet Explorer will sometimes display a print dialog box under the Sharpdesk window.  Check the taskbar for Internet Explorer if the print dialog is not visible and click on its button to bring it into focus.  Make sure the printer selected is ‘Sharpdesk Composer’ and press OK to begin loading pages into Composer. 
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Starting Composer  
To start the Composer from Sharpdesk: 
Click the Composer icon on the Sharpdesk toolbar, or choose the Composer command from the 
Tools menu. The Composer work area and reference area appears. 
 
Menu Bar 
Toolbar 
Composer 
Reference 
AreaComposer Work Area
Sharpdesk Composer  
Composer is comprised of the following elements: 
Menu Bar 
When Composer starts, the options in the menu bar change to Composer-specific tasks. Refer to 
Menu Options, below, for a description of the options available.   
Toolbar 
When Composer starts, the toolbar changes to provide you with quick access to commands 
needed to save and close, send a page or document as an e-mail attachment, print a document, 
cut, copy or paste items, and to delete pages. 
Work Area 
The work area lets you create and arrange the pages of the final document. The work area 
displays pages as a thumbnail image similar to the Sharpdesk desktop. Thumbnails will display in 
a portrait or landscape orientation based on their original print mode settings. Pages are displayed 
in the order they will print, left to right, top to bottom. 
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							Reference Area 
The Reference section lists all source documents displayed in the Work Area.  The Reference 
area shows the document name, the number of pages, and the created date. 
Menu Options 
The Menu Bar provides you with the following options: 
MENU DESCRIPTION 
File  
New Create a new, blank document. . If you have an existing document open, a 
prompt displays giving you the option to save it. 
Open Open an existing Sharpdesk (.SDF) file. 
Add Document Add pages to the current file’s Work Area. 
Save Save the current (modified) file. 
Save As… Save the current file under a new name. The Save As window also displays 
the first time the file is being saved. 
Export… Generate a PDF file from the current Composer document.  
Print… Print the current page or all document pages. 
Print Preview Display pages as they will look when printed. If non-scalable fonts are used 
in your pages, the Print Preview image may not be an exact replication of 
how the document will print. 
Page Setup Specify the document’s margins, setup headers and footers, and printer 
properties. 
Print Setup Select a default printer and set basic print options (tray selection, copies, 
etc.). 
Send Mail Send the current document as an e-mail attachment in .PDF (Adobe 
Acrobat) format. 
Properties Display the attributes of the current file. 
Recent Files List Displays the names of files most recently opened with Composer.  Selecting 
a file name from the list will open that file in Composer’s work area. 
Exit Close and exit the Composer. If the document has been modified, you can 
save it prior to closing. 
Edit  
Cut Cut the selected page(s) from the Work Area and place it on the clipboard. 
Copy Copy a page from the Work Area and place it in the clipboard. 
Paste Paste the contents of the clipboard at the current location. 
Delete Remove a selected page(s) from the Work Area. 
Select All Select all document pages. 
Insert Blank Page Insert a blank page at the current location. 
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MENU DESCRIPTION 
View  
References Toggle the reference documents list on and off. 
Toolbars Toggle the toolbar on and off. 
Tools  
Reinstall Printer Driver Reinstall the Sharpdesk Composer printer driver. 
Help  
Contents and Index Display the Composer help information. 
About Composer Display Composer copyright and version information. 
 
Toolbar Options 
The Composer Toolbar lets you select commands quickly, including: 
COMMAND DESCRIPTION 
Add Doc… Adds pages to the current file. 
Save  Save the current (modified) file. 
Print Print the selected pages or the whole document 
Cut Cut a page from the Work Area to the clipboard. 
Copy Copy a page from the Work Area and place it in the clipboard. 
Paste Paste the contents of the clipboard at the current location. 
Delete Delete the currently selected page(s). 
 
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