Sharp Ar-m 351 Manual

7-13
7 CALLING UP AND USING A FILE
Searching for and calling up a saved file
When calling up a file, you can enter the file name, folder name, or user name to quickly search for the file.
To search for a file, touch the [SEARCH] key in the main screen of document filing mode or in a screen that shows
folders or files in a folder. A data search screen will appear.

 Procedure for searching for a file
1Touch the [SEARCH] key in the main
screen of document filing mode or in a
screen that shows folders...

CALLING UP AND USING A FILE
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7The results of the user name search
appear. Touch the desired file name or
folder name.
See page 7-5 for a list of the document filing
icons.
When a file name is touched, the operation
selection screen appears. 
(To perform an
operation using the file, go to step 5 on
page 7-16.)
When a folder name is touched, all files in the
folder are displayed. Touch the desired file.
(To perform an operation using the file, go
to step 5 on page 7-16.)
To change the order of file...

CALLING UP AND USING A FILE
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7
Calling up and using a saved file
A file saved with the document filing function can be called up and printed or manipulated as needed.
The following operations can be performed:
 [Print] : Print the file (page 7-16).
 [Send] : Transmit the saved file (page 7-17). The file can be transmitted by Scan to E-mail, Scan to FTP, fax, or
Internet fax. (All of these methods require installation of the appropriate options.) (Page 1-11)
 [Property change] : Change the...

CALLING UP AND USING A FILE
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5Touch the key of the operation that you
wish to perform. (1) [PRINT] key (see below)
 (2) [SEND] key (see page 7-17)
 (3) [PROPERTY CHANGE] key (see page 7-18)
 (4) [MOVE] key (see page 7-19)
 (5) [DELETE] key (see page 7-19)
 (6) [DETAIL] key (see page 7-19)
The setting screen of the selected operation
appears. See the indicated page.

 [Print]
A saved file can be printed.
The screen below appears when the [PRINT] key is selected in the operation selection screen....

CALLING UP AND USING A FILE
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7

 [Send]
A saved file can be transmitted by Scan to E-mail, Scan to FTP, fax, or Internet fax.
These transmission methods require installation of the appropriate options.
The following screen appears when the [SEND] key is touched. Select the destination and other settings required
for transmission and then touch the [SEND] (10) key to transmit the file. Transmission settings include the
resolution and transmission functions such as a timer setting. Change or select...

CALLING UP AND USING A FILE
7-18
(11)[SEND SETTINGS] key
[SEND SETTINGS] key is displayed in E-mail/FTP
mode and Internet FAX mode.
Touch this key to set the subject and file name. In
E-mail/FTP mode, sender name can also be set.(12)[SUB ADDRESS] key or [ADDRESS ENTRY] key
Touch this key to directly enter the destination
for a Scan to E-mail/FTP or Internet fax
transmission, .
Touch this key to enter the sub-address and
passcode for an F-code fax transmission.

 [Property change]
Select this...

CALLING UP AND USING A FILE
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7

 [Move]
This operation is used to move a file to a different
folder.
The following screen appears when the  [MOVE]
key is selected.
Only [SHARING] and [CONFIDENTIAL] files can
be moved. A [PROTECT] file can be moved by first
using [PROPERTY CHANGE] to change the
attribute to [SHARING] or [CONFIDENTIAL].
1Touch the [MOVE TO:] key and select the
folder to which you wish to move the file.
Select the main folder or a folder in the
custom folder. A file cannot be moved...

CALLING UP AND USING A FILE
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 Calling up and manipulating a file from the job status screen
Files saved using the FILE and QUICK FILE functions appear as keys in the finished job status screen.
You can view information on a file that appears in this screen and manipulate the file.
1Press the [JOB STATUS] key.
The job status screen
appears.
2Touch the [COMPLETE] key.
The finished job screen
appears.
3Touch the key of the desired file.
If there are more keys
than can appear in one
screen and the...

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7 CUSTOM SETTINGS
Creating, editing, and deleting user names and folders
This section explains how to create, edit, and delete user names and custom folders for saving files with the
document filing function. User names and custom folders are created and edited at the operation panel of the
machine or in the Web page.

 General procedure for creating, editing, and deleting user names and folders
Follow steps 1 to 3 below to create, edit, or delete a user name or custom folder. In step 3, select...

CUSTOM SETTINGS
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 Programming a user name
To program a user name, follow steps 1 and 2 on page 7-21, touch the [USER NAME REGISTRATION] key in
step 3, and then follow these steps:
1Touch the [USER NAME] key.
The lowest number that
has not yet been
programmed appears
automatically in No..
Touch the number to
display a character entry
screen and enter a user
name (maximum of 16 characters). See page 7-26
for the procedure for entering characters.
2Touch the [INITIAL] key.
A character entry screen...