Samsung SCX 5530FN User Manual

							
9.3   
Confirming a transmission 
When the last page of your original has been sent successfully, the 
machine beeps and returns to Standby mode. 
When something goes wrong while sending your fax, an error message 
appears on the display. For a list of error messages and their meanings, 
see page 14.7. If you receive an error message, press  Stop/Clear to 
clear the message and try to send the fax again.
You can set your machine to print a confirmation report automatically 
each time sending a fax is completed. For further details, see page 10.1.
Automatic redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the machine automatically redials the number every three 
minutes, up to seven times according to the factory default settings.
When the display shows  Retry Redial?, press OK to redial the number 
without waiting. To cancel the automatic redialing, press  Stop/Clear.
To change the time interval between redials and the number of redial 
attempts. See page 10.1.
Redialing the last number
To redial the number you called last:
1 Press  Redial/Pause .
2 When an original is loaded in the ADF, the machine automatically 
begins to send.
If an original is placed on the scanner glass, select  Ye s to add 
another page. Load another original and press  OK. When you have 
finished, select  No at the  Another Page?  prompt.
Receiving a fax
Selecting the paper tray
After loading the print media for fax output, you have to select the paper 
tray you will use for the fax reception.
1Press  Menu until System Setup  appears on the bottom line of the 
display and press  OK.
2 Press the  Scroll buttons until  Paper Setup appears and press  OK.
3 Press the  Scroll buttons until  Paper Source  appears and press 
OK .
4 Press the  Scroll buttons until  Fax Tray appears and press  OK.
5 Press the  Scroll buttons until the paper tray you want appears and 
press  OK.
6 Press  Stop/Clear  to return to Standby mode.
Changing receiving modes
1Press  Fax.
2 Press  Menu until Fax Setup  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Receiving appears and press  OK.
4 Press  OK when  Receive Mode  appears.
5 Press the  Scroll buttons until the fax reception mode you want 
appears.
•In  Fax mode, the machine answers an incoming fax call and 
immediately goes into the fax reception mode. 
•In  Te l mode, you can receive a fax by pressing  On Hook Dial and 
then  Start . You can also pick up the handset of the extension 
phone and then press the remote receive code. See page 9.4. 
•In  Ans/Fax  mode, an answering machine attached to your 
machine answers an incoming call, and the caller can leave a 
message on the answering machine. If the fax machine senses a 
fax tone on the line, the machine automatically switches to  Fax 
mode to receive the fax. See page 9.4.
•In  DRPD  mode, you can receive a call using the Distinctive Ring 
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone 
company service which enables an user to use a single telephone 
line to answer several different telephone numbers. For further 
details, see page 9.4.
6 Press  OK to save your selection.
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9.4   
7 Press  Stop/Clear  to return to Standby mode.
Receiving automatically in Fax mode 
Your machine is preset to  Fax mode at the factory. When you receive a 
fax, the machine answers the call on a specified number of rings and 
automatically receives the fax. 
To change the number of rings, see page 
10.1.
Receiving manually in Tel mode 
You can receive a fax call by pressing  On Hook Dial and then pressing 
Start
 when you hear a fax tone from the remote machine.
The machine begins receiving a fax and returns to Standby mode when 
the reception is completed.
Receiving manually using an extension 
telephone
This features works best when you are using an extension telephone 
connected to the EXT socket on the back of your machine. You can 
receive a fax from someone you are talking to on the extension telephone 
without going to the fax machine.
When you receive a call on the extension phone and hear fax tones, 
press the keys  9 on the extension phone. The machine receives the 
fax.
Press the buttons slowly in sequence. If you still hear the fax tone from 
the remote machine, try pressing  9 once again.
9  is the remote receive code preset at the factory. The first and the 
last asterisks are fixed, but you can change the middle number to 
whatever you wish. For details about changing the code, see page 10.1.
Notes
• When the memory is full, the printer can no longer receive any  incoming fax. Secure free memory to resume by removing data 
stored in the memory.
• To use the  Ans/Fax mode, attach an answering machine to the 
EXT socket on the back of your machine. 
• If you do not want other people to view your received  documents, you can use secure receiving mode. In this mode, 
all of the received faxes are stored in memory. For further 
details, see page 9.5.
Receiving automatically in Ans/Fax mode 
To use this mode, you must attach an answering machine to the EXT 
socket on the back of your machine. 
If the caller leaves a message, the answering machine stores the 
message as it would normally. If your machine detects a fax tone on the 
line, it automatically starts to receive the fax.
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user 
to use a single telephone line to answer several different telephone 
numbers. The particular number someone uses to call you is identified by 
different ringing patterns, which consist of various combinations of long 
and short ringing sounds. This feature is often used by answering 
services who answer telephones for many different clients and need to 
know which number someone is calling in on to properly answer the 
phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax 
machine can learn the ring pattern you designate to be answered by the 
fax machine. Unless you change it, this ringing pattern will continue to be 
recognized and answered as a fax call, and all other ringing patterns will 
be forwarded to the extension telephone or answering machine plugged 
into the EXT socket. You can easily suspend or change DRPD at any 
time.
Before using the DRPD option, Distinctive Ring service must be installed 
on your telephone line by the telephone company. To set up DRPD, you 
will need another telephone line at your location, or someone available to 
dial your fax number from outside. 
To set up the  DRPD mode:
1 Press  Fax.
2 Press  Menu until Fax Setup  appears on the bottom line of the 
display and press 
OK.
3 Press the  Scroll buttons until  Receiving appears and press 
OK.
4 Press the  Scroll buttons until  DRPD Mode appears and press 
OK.
Waiting Ring  appears on the display.
Notes
• If you have set your machine to  Ans/Fax mode and your 
answering machine is switched off, or no answering machine is 
connected to EXT socket, your machine automatically goes 
into  Fax mode after a predefined number of rings.
• If your answering machine has a user-selectable ring counter,  set the machine to answer incoming calls within 1 ring. 
• If you are in  Te l mode (manual reception) when the answering 
machine is connected to your machine, you must switch off the 
answering machine, or the outgoing message from the 
answering machine will interrupt your phone conversation.
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9.5   
5 Call your fax number from another telephone. It is not necessary to 
place the call from a fax machine. 
6 When your machine begins to ring, do not answer the call. The 
machine requires several rings to learn the pattern.
When the machine completes learning, the display shows 
Completed DRPD Setup .
If the DRPD setup fails,  Error DRPD Ring appears. Press OK when 
DRPD Mode  appears and start over from step 4.
7 Press  Stop/Clear  to return to Standby mode.
When the DRPD feature is set up, the  DRPD option is available for the 
receiving mode setting. To receive faxes in DRPD mode, you need to set 
the menu to  DRPD.
Receiving in secure receiving mode
You may need to prevent your received faxes from being accessed by 
unauthorized people. You can turn on secure receiving mode to restrict 
printing of received faxes when the machine is unattended. In secure 
receiving mode, all incoming faxes go into memory. When the mode is 
deactivated, any stored faxes are printed.
Activating secure receiving mode
1Press  Fax.
2 Press  Menu and then press  OK when  Fax Feature  appears on the 
bottom line of the display.
3 Press the  Scroll buttons until  Secure Receive  appears and press 
OK .
4 Press the  Scroll buttons until  On appears and press  OK.
5 Enter a four-digit password you want to use and press  OK.
Note
You can activate secure receiving mode without setting a 
password, but cannot protect your faxes.
6 Re-enter the password to confirm it and press  OK.
7 Press  Stop/Clear  to return to Standby mode.
When a fax is received in secure receiving mode, your machine stores it 
in memory and shows  Secure Receive to let you know that there is a fax 
received.
Notes
• DRPD must be set up again if you re-assign your fax number,  or connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to  verify that the machine answers with a fax tone. Then have a 
call placed to a different number assigned to that same line to 
be sure the call is forwarded to the extension telephone or 
answering machine plugged into the EXT socket. 
Printing received faxes
1 Access the  Secure Receive  menu by following steps 1 through 3 in 
“Activating secure receiving mode”.
2 Press the  Scroll buttons until  Print appears and press  OK.
3 Enter the four-digit password and press  OK. 
The machine prints all of the faxes stored in memory.
Deactivating secure receiving mode
1 Access the  Secure Receive  menu by following steps 1 through 3 in 
“Activating secure receiving mode”.
2 Press the  Scroll buttons until  Off appears and press  OK.
3 Enter the four-digit password and press  OK.
The mode is deactivated and the machine prints all faxes stored in 
memory.
4 Press  Stop/Clear  to return to Standby mode.
Receiving faxes in memory
Since your machine is a multi-tasking device, it can receive faxes while 
you are making copies or printing. If you receive a fax while you are 
copying or printing, your machine stores incoming faxes in its memory. 
Then, as soon as you finish copying or printing, the machine 
automatically prints the fax. 
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9.6   
Printing received faxes on both sides of paper
By using the  Duplex button on your machine, you can set the machine to 
print received faxes on both sides of paper. 
1 Press  Duplex .
2 Press the  Scroll buttons until the binding option you want appears.
• Off : Prints in Normal mode.
• 1->2Side Short : Prints pages to be read by flipping like a note 
pad.
• 1->2Side Long : Prints pages to be read like a book.
3 Press 
OK to save your selection.
If the mode is enabled, the  Duplex button is backlit. 
 1->2Side Short 1->2Side Long
25 3
2
53
Other ways to fax
Sending a fax to multiple destinations
You can use the Multiple Send feature, which allows you to send a fax to 
multiple locations. Originals are automatically stored in memory and sent 
to a remote station. After transmission, the originals are automatically 
erased from memory.
1
Press  Fax.
2 Load originals face up into the ADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see page 5.1.
3 Adjust the document resolution and darkness to suit your fax needs. 
See page 9.1.
4 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
5 Press the  Scroll buttons until  Multi Send appears and press  OK.
6 Enter the number of the first receiving fax machine and press  OK.
You can use speed buttons, speed dial numbers, or group dial 
numbers. For details, see page 10.2.
7 Enter the second fax number and press  OK.
The display asks you to enter another fax number to send the 
document.
8 To enter more fax numbers, press  OK when  Yes appears and 
repeat steps 6 and 7. You can add up to 209 destinations.
Note
You cannot use group dial numbers for another fax number.
9 When you have finished entering fax numbers, select  No at the 
Another No.?  prompt and press  OK or Start .
The original is scanned into memory before transmission. The 
display shows memory capacity and the number of pages being 
stored in memory.
10 If an original is placed on the scanner glass, select  Ye s to add 
another pages. Load another original and press  OK.
When you have finished, select  No at the  Another Page?  prompt.
The machine begins sending the fax to the numbers you entered in 
the order in which you entered them.
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9.7   
Sending a delayed fax
You can set your machine to send a fax at a later time when you will not 
be present.
1 Press  Fax.
2 Load originals face up into the ADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see page 5.1.
3 Adjust the document resolution and darkness to suit your fax needs. 
See page 9.1.
4 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
5 Press the  Scroll buttons until  Delay Send appears and press  OK.
6 Enter the number of the receiving machine using the number 
keypad.
You can use speed buttons, speed dial numbers, or group dial 
numbers. For details, see page 10.2.
7 Press  OK to confirm the number. The display asks you to enter 
another fax number to which to send the document.
8 To enter more fax numbers, press  OK when  Yes appears and 
repeat steps 6 and 7. You can add up to 10 destinations.
Note
You cannot use group dial numbers for another fax number.
9 When you have finished entering fax numbers, press
 the Scroll  
buttons to select  No at the  Another No.?  prompt and press  OK.
10 Enter the job name you want and press  OK.
For details on how to enter alphanumeric characters, see page 2.3.
If you do not want to assign a name, skip this step.
11 Enter the time using the number keypad and press  OK or Start .
Note
If you set a time earlier than the current time, the fax will be 
sent at that time on the following day. 
The original is scanned into memory before transmission. The 
display shows memory capacity and the number of pages being 
stored in memory.
12 If an original is placed on the scanner glass, select  Ye s to add 
another page. Load another original and press  OK.
When you have finished, select  No at the  Another Page?  prompt.
The machine returns to Standby mode. The display reminds you 
that you are in Standby mode and that a delayed fax is set.
Adding pages to a delayed fax
You can add pages to the delayed transmissions previously reserved in 
your machine’s memory.
1 Load the originals to be added and adjust document settings.
2 Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
3 Press  OK when  Add Page  appears.
4 Press the  Scroll buttons until the fax job you want appears and 
press  OK.
The machine scans the original into memory and shows the total 
number of pages and the number of the added pages.
Canceling a delayed fax
1 Press  Menu  until Fax Feature  appears on the bottom line of the 
display and press  OK.
2 Press the  Scroll buttons until  Cancel Job appears and press  OK.
3 Press the  Scroll buttons until the fax job you want appears and 
press  OK.
4 Press  OK when  Ye s appears.
The selected fax is deleted from memory.
Sending a priority fax
Using the Priority Fax feature, a high priority fax can be sent ahead of 
reserved operations. The original is scanned into memory and 
immediately transmitted when the current operation is finished. In 
addition, priority transmission will interrupt a Multiple Send operation 
between stations (i.e., when the transmission to station A ends, before 
transmission to station B begins) or between redial attempts.
1 Press  Fax.
2 Load originals face up into the ADF, or place a single original face 
down on the scanner glass.
For details about loading an original, see page 5.1.
3 Adjust the document resolution and darkness to suit your fax needs. 
See page 9.1.
4 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
5 Press the  Scroll buttons until  Priority Send  appears and press  OK.
6 Enter the number of the receiving machine.
You can use speed buttons or speed dial numbers. For details, see 
page 10.2.
7 Press  OK to confirm the number.
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9.8   
8 Enter the job name you want and press  OK. 
The original is scanned into memory before transmission. The 
display shows memory capacity and the number of pages being 
stored in memory.
9 If an original is placed on the scanner glass, select  Ye s to add 
another page. Load another original and press  OK.
When you have finished, select  No at the  Another Page?  prompt.
The machine shows the number being dialed and begins sending 
the fax.
Forwarding faxes
You can forward your incoming and outgoing faxes to another fax 
machine or email address.
Forwarding sent faxes to another fax machine
You can set the machine to send copies of all outgoing faxes to a 
specified destination, in addition to the fax numbers you entered.
1 Press  Fax.
2 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Forward appears and press  OK.
4 Press  OK when  Fax appears.
5 Press the  Scroll buttons until  Send Forward  appears and press 
OK .
6 Press the  Scroll buttons to select  On and press  OK.
7 Enter the number of the fax machine to which faxes are to be sent 
and press  OK.
8 Press  Stop/Clear  to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified fax 
machine.
Forwarding sent faxes to email address
You can set the machine to send copies of all outgoing faxes to a 
specified destination, in addition to the email address you entered.
1 Press  Fax.
2 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Forward appears and press  OK.
4 Press the  Scroll buttons until  E-mail appears and press  OK.
5 Press the  Scroll buttons until  Send Forward  appears and press 
OK .
6 Press the  Scroll buttons to select  On and press  OK.
7 Enter your email address and press  OK.
8 Enter the email address to which faxes are to be sent and press  OK. 9
Press  Stop/Clear  to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email 
address.
Forwarding received faxes to another fax machine
You can set your machine to forward incoming faxes to another fax 
number during a specified time period. When a fax arrives at your 
machine, it is stored in memory. Then, the machine dials the fax number 
that you have specified and sends the fax.
1 Press  Fax.
2 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Forward appears and press  OK.
4 Press  OK when  Fax appears.
5 Press the  Scroll buttons until  Rcv. Forward  appears and press  OK.
6 Press the  Scroll buttons until  Forward appears and press  OK.
To set the machine to print out a fax when fax forwarding has been 
completed, select  Forward&Print.
7 Enter the number of the fax machine to which faxes are to be sent 
and press  OK.
8 Enter the starting time and press  OK.
9 Enter the ending time and press  OK.
10 Press  Stop/Clear  to return to Standby mode.
Subsequent received faxes will be forwarded to the specified fax 
machine.
Forwarding received faxes to email address
You can set your machine to forward incoming faxes to the email address 
you entered.
1 Press  Fax.
2 Press  Menu until Fax Feature  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Forward appears and press  OK.
4 Press the  Scroll buttons until  E-mail appears and press  OK.
5 Press the  Scroll buttons until  Rcv. Forward  appears and press  OK.
6 Press the  Scroll buttons until  Forward appears and press  OK.
To set the machine to print out a fax when fax forwarding has been 
completed, select  Forward&Print.
7 Enter your email address and press  OK.
8 Enter the email address to which faxes are to be sent and press  OK.
9 Press  Stop/Clear  to return to Standby mode.
Subsequent received faxes will be forwarded to the specified email 
address.
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10.1   
10 Fax setup (SCX-5530FN only)
This chapter gives you information on setting up your machine for 
receiving and sending faxes. 
This chapter includes:
• Changing the fax setup options
• Changing the default document settings
• Printing sent fax report automatically
• Setting up Phone Book
Changing the fax setup options
Your machine provides you with various user-selectable options for 
setting up the fax system. You can change the default settings for your 
preferences and needs.
To change the fax setup options:
1 Press  Fax.
2 Press  Menu until Fax Setup  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons to select  Sending or Receiving  and press 
OK . 
4 Press the  Scroll buttons until the menu item you want appears and 
press  OK.
5 Press the  Scroll buttons until the desired status appears or enter 
the value for the option you have selected, and press  OK.
6 If necessary, repeat steps 4 through 5.
7 Press  Stop/Clear  to return to Standby mode.
Sending options
OptionDescription
Redial 
Times
You can specify the number of redial attempts. If you 
enter  0, the machine will not redial.
Redial Term
Your machine can automatically redial a remote fax 
machine if it was busy. You can set an interval 
between attempts.
Prefix Dial
You can set a prefix of up to five digits. This number 
dials before any automatic dial number is started. It is 
useful for accessing a PABX exchange.
ECM Mode
a This mode helps with poor line quality and makes 
sure any faxes you send are sent smoothly to any 
other ECM-equipped fax machine. Sending a fax 
using ECM may take more time.
Receiving options
Sent ReportYou can set your machine to print a confirmation 
report showing whether a transmission was 
successful, how many pages were sent, and more. 
The available options are  On, Off , and  On-Error , 
which prints only when a transmission is not 
successful.
Image TCR
bYou can prevent the actual faxed material from being 
included in the confirmation report for privacy or 
security protection.
Dial Mode
This setting may not be available depending on your 
country. If you cannot reach this option, your machine 
does not support this feature.
You can set the dial mode for your machine to either 
tone dialing or pulse dialing. If you have a public 
telephone system or a private branch exchange 
(PBX) system, you may need to select  Pulse. 
Contact your local telephone company if you are not 
sure which dial mode to use.
NoteIf you select  Pulse, some phone system features 
might not be available. It can also take longer to dial 
a fax or phone number.
a. Error Correction Mode
b. Transmission Confirmation Report
OptionDescription
Receive Mode You can select the default fax receiving mode. 
For details on receiving faxes in each mode, see 
page 9.3.
Ring to Answer You can specify the number of times the machine 
rings before answering an incoming call.
Stamp Rcv 
Name This option allows the machine to automatically 
print the page number, and the date and time of 
reception at the bottom of each page of a 
received fax.
Rcv Start Code This code allows you to initiate fax reception from 
an extension phone plugged into the EXT socket 
on the back of the machine. If you pick up the 
extension phone and hear fax tones, enter the 
code. It is preset to *9* at the factory.
OptionDescription
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10.2   
Changing the default document settings
The fax options, including resolution and darkness, can be set to the most 
frequently used modes. When you send a fax, the default settings are 
used if they are not changed by using the corresponding button and 
menu.
1 Press  Fax.
Auto 
Reduction
When receiving a fax containing pages as long as 
or longer than the paper loaded in the paper tray, 
the machine can reduce the size of the original to 
fit the size of the paper loaded in the machine. 
Turn on this feature if you want to automatically 
reduce an incoming page. 
With this feature set to 
Off, the machine cannot 
reduce the original to fit onto one page. The 
original will be divided and printed in actual size 
on two or more pages.
Discard Size When receiving a fax containing pages as long as 
or longer than the paper in your machine, you can 
set the machine to discard a specific length from 
the end of the received fax. The machine will print 
the received fax on one or more sheets of paper, 
minus the data that would have been on the 
specified discard segment. 
When the received fax contains pages larger than 
the paper in your machine, and  Auto Reduction 
has been turned on, the machine will reduce the 
fax to fit on the existing paper, and nothing will be 
discarded.
Junk Fax Setup Using this feature, the system will not accept 
faxes sent from remote stations whose numbers 
are stored in the memory as junk fax numbers. 
This feature is useful for blocking any unwanted 
faxes.
When you turn on this feature, you can access 
the following options to set junk fax numbers.
•Add : allows you to set up to 10 fax numbers.
• Delete : allows you to delete the desired junk 
fax number.
• Delete All : allows you to delete all junk fax 
numbers.
DRPD Mode
a  This mode enables a user to use a single 
telephone line to answer several different 
telephone numbers. In this menu, you can set the 
machine to recognize which ring patterns to 
answer. For details about this feature, see 
page 9.4.
a. Distinctive Ring Pattern Detection
OptionDescription2Press  Menu until Fax Setup  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Change Default  appears and press 
OK .
4 Press  OK when  Resolution  appears.
5 Press the  Scroll buttons until the resolution you want appears and 
press  OK.
6 Press the  Scroll buttons until  Darkness appears and press  OK.
7 Press the  Scroll buttons until the darkness you want appears and 
press  OK.
8 Press  Stop/Clear  to return to Standby mode.
Printing sent fax report automatically
You can set the machine to print a report with detailed information about 
the previous 50 communication operations, including time and dates.
1Press  Fax.
2 Press  Menu until Fax Setup  appears on the bottom line of the 
display and press  OK.
3 Press the  Scroll buttons until  Auto Report appears and press  OK.
4 Press the  Scroll buttons until  On appears and press  OK.
5 Press  Stop/Clear  to return to Standby mode.
Setting up Phone Book
You can set up  Phone Book with the fax numbers you use most 
frequently. Your machine provides you with the following features for 
setting up  Phone Book :
• Speed buttons
• Speed/Group dial numbers
Note
Before beginning to store fax numbers, make sure that your 
machine is in Fax mode. 
Speed buttons
The 15 speed buttons on the control panel lets you store frequently-used 
fax numbers. You will be able to enter a fax number with the touch of a 
button. By utilizing the  Shift button, you can store up to 30 numbers on 
the speed buttons.
There are two ways to assign numbers to speed buttons. Examine the 
procedures below and use the appropriate way which you prefer:
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10.3   
Registering after pressing a speed button
1 Press  Fax.
2 Press one of the speed buttons.
3 Press  OK when  Ye s appears.
4 Enter the name you want and press  OK.
For details on how to enter alphanumeric characters, see page 2.3.
5 Enter the fax number you want to store and press  OK.
Registering after en tering a number first
1Press  Fax.
2 Enter the fax number you want to store.
3 Press one of the speed buttons.
4 Press  OK when  Ye s appears.
Note
If you press a speed button already assigned, the display 
asks if you want to overwrite. Press  OK to confirm  Ye s and 
continue. To start over with another speed button, select 
No .
5 Enter the name you want and press  OK.
For details on how to enter alphanumeric characters, see page 2.3.
6 Press  OK to confirm the number.
Using speed buttons
When you are prompted to enter a fax number while sending a fax:
• To retrieve a number from speed buttons 1 to 15, press the 
corresponding speed button and press  OK.
• To retrieve a number from speed buttons 16 to 30, press  Shift and 
then the corresponding speed button, and press  OK.
Speed dial numbers
You can store up to 240 frequently-used fax numbers in speed dial 
numbers.
Registering a speed dial number
1 Press  Fax.
2 Press  Address Book  until New&Edit  appears on the bottom line of 
the display and press  OK.
3 Press  OK when  Speed Dial  appears.
4 Enter a speed dial number between 0 and 239 and press  OK. 
If an entry is already stored in the number you choose, the display 
shows the name to allow you to change it. To start over with another 
speed dial number, press  Back.
5Enter the name you want and press  OK.
For details on how to enter alphanumeric characters, see page 2.3.
6 Enter the fax number you want and press  OK.
7 Press  Stop/Clear  to return to Standby mode.
Editing speed dial numbers
1Press  Address Book  until New&Edit  appears on the bottom line of 
the display and press  OK.
2 Press  OK when  Speed Dial  appears.
3 Enter the speed dial number you want to edit and press  OK.
4 Change the name and press  OK.
5 Change the fax number and press  OK.
6 Press  Stop/Clear  to return to Standby mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a 
fax, enter the speed dial number at which you stored the number you 
want.
• For a one-digit (0-9) speed dial number, press and hold the 
corresponding digit button on the number keypad.
• For a two- or three-digit speed dial number, press the first digit  button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing  Address 
Book . See page 10.4.
Group dial numbers
If you frequently send the same document to several destinations, you 
can group these destinations and set them under a group dial number. 
You can then use a group dial number to send a document to all of the 
destinations within the group. You can set up to 200 (0 through 199) 
group dial numbers using the destination’s existing speed dial numbers.
Registering a group dial number
1Press  Fax.
2 Press  Address Book  until New&Edit  appears on the bottom line of 
the display and press  OK.
3 Press the  Scroll buttons until  Group Dial appears and press  OK.
4 Enter a group dial number between 0 and 199 and press  OK.
5 Enter a speed dial number and press  OK.
6 Press  OK when  Ye s appears.
7 Repeat steps 5 and 6 to include other speed dial numbers into the 
group.
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10.4   
8 When you have finished, press the  Scroll buttons to select  No at 
the  Another No.?  prompt and press  OK.
9 Press  Stop/Clear  to return to Standby mode.
Editing a group dial number
You can delete a specific entry from a group or add a new number to the 
selected group.
1Press  Address Book  until New&Edit  appears on the bottom line of 
the display and press  OK.
2 Press the  Scroll buttons until  Group Dial appears and press  OK.
3 Enter the group dial number you want to edit and press  OK.
4 Enter the speed dial number you want to add or delete and press 
OK.
If you entered a new speed dial number,  Add? appears.
If you enter a speed dial number stored in the group,  Delete? 
appears.
5 Press  OK to add or delete the number.
6 Press  OK when  Ye s appears to add or delete more numbers and 
repeat from step 4.
7 When you have finished, press the  Scroll buttons to select  No at 
the  Another No.?  prompt and press  OK.
8 Press  Stop/Clear  to return to Standby mode.
Using group dial numbers
To use a group dial entry, you need to search for and select it from 
memory. 
When you are prompted to enter a fax number while sending a fax, press 
Address Book . See below.
Searching Phone Book for an entry
There are two ways to search for a number in memory. You can either 
scan from A to Z sequentially, or you can search by entering the first 
letters of the name associated with the number.
Searching sequentially through the memory
1If necessary, press  Fax.
2 Press  Address Book  until Search&Dial  appears on the bottom line 
of the display and press  OK.
3 Press the  Scroll buttons until the number category you want 
appears and press  OK.
4 Press  OK when  All appears.
5 Press the  Scroll buttons until the name and number you want 
appears. You can search upwards or downwards through the entire 
memory in alphabetical order.
Searching with a particular first letter
1 If necessary, press  Fax.
2 Press  Address Book  until Search&Dial  appears on the bottom line 
of the display and press  OK.
3 Press the  Scroll buttons until the number category you want 
appears and press  OK.
4 Press the  Scroll buttons until  ID appears and press  OK.
5 Enter the first few letters of the name you want and press  OK.
6 Press the  Scroll buttons until the name you want appears and press 
OK .
Deleting a Phone Book entry
You can delete entries in  Phone Book one by one.
1 Press  Address Book  until Delete  appears on the bottom line of the 
display and press  OK.
2 Press the  Scroll buttons until the number category you want 
appears and press  OK.
3 Press the  Scroll buttons until the searching method you want 
appears and press  OK.
Select  Search All  to search for an entry by scanning through all 
entries in  Phone Book .
Select  Search ID  to search for an entry by the first few letters of the 
name.
4 Press the  Scroll buttons until the name you want appears and press 
OK .
Or, enter the first letters and press  OK. Press the  Scroll buttons 
until the name you want appears and press  OK.
5 Press  OK. 
6 Press  OK when  Ye s appears to confirm the deletion.
7 Press  Stop/Clear  to return to Standby mode.
Printing Phone Book
You can check your  Phone Book settings by printing a list.
1 Press  Address Book  until Print appears on the bottom line of the 
display.
2 Press  OK. A list showing your speed button settings, and speed dial 
and group dial entries prints out.
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