Ricoh Mp C4500 Instruction Manual

File Transfer
71
2
❖SMTP Authentication
Specify SMTP authentication (PLAIN, LOGIN, CRAMMD5, DIGEST-MD5).
When sending e-mail to an SMTP server, you can enhance the SMTP server
security level using authentication that requires entering the user name and
password.
If the SMTP server requires authentication, set [SMTP Authentication] to [On],
and then specify the user name, password and encryption.
Enter the user name and password to be set for the Administrators e-mail ad-
dress when using Internet Fax.
...

System Settings
72
2
❖Reception Protocol
Specify Reception Protocol for receiving Internet Fax.
POP3
IMAP4
SMTP
❖POP3 / IMAP4 Settings
Specify the POP3/IMAP4 server name for receiving Internet faxes.
The specified POP3/IMAP4 server name is used for [POP before SMTP].
Server Name
If DNS is in use, enter the host name.
If DNS is not in use, enter the POP3/IMAP4 or server IPv4 address.
Enter POP3/IMAP4 server name using up to 127 characters. Spaces cannot
be entered.
Encryption
Auto
Password...

File Transfer
73
2
❖E-mail Communication Port
Specify the port numbers for receiving Internet faxes. The specified POP3
port number is used for [POP before SMTP].
POP3: 110
IMAP4: 143
SMTP: 25
Enter a port number between 1 and 65535 using the number keys, and then
press the {q} key.
❖E-mail Reception Interval
Specify, in minutes, the time interval for receiving Internet faxes via POP3 or
IMAP4 server.
On: 15 minute(s)
Off
If [On] is selected, the time interval can be set from 2 to 1440 minutes in...

System Settings
74
2
❖Program / Change / Delete E-mail Message
You can program, change, or delete the e-mail message used when sending
an Internet fax or scan file as an attachment.
Program / Change:
APress [System Settings].
BPress [File Transfer].
CPress [TNext].
DPress [Program / Change / Delete E-mail Message].
EPress [Program / Change].
FPress [Not Programmed].
GPress [Change].
HEnter a name, and then press [OK].
Enter the name using up to 20 characters.
IPress [Edit].
To start a new line, press...

File Transfer
75
2
❖Auto Specify Sender Name
Set whether or not to specify the name of the sender when sending e-mail.
On
If you select [On], the specified e-mail address will appear in the From:
box. If you do not specify the sender’s address, the administrator’s e-mail
address will appear in the From: box.
If you do not specify the sender when sending a file by e-mail under the
fax function, or if the specified e-mail address is not registered in the ma-
chine’s address book, the machine’s e-mail...

System Settings
76
2Administrator Tools
This section describes the user tools in the Administrator Tools menu under Sys-
tem Settings.
Default settings are shown in bold type.
Administrator Tools are used by the administrator. To change these settings,
contact the administrator.
We recommend specifying Administrator Authentication before making Ad-
ministrator Tools settings.
❖Address Book Management
You can add, change or delete information registered in the Address Book.
For details, see Address Book....

Administrator Tools
77
2
❖Address Book: Program / Change / Delete Group
Names registered in the Address Book can be added into a group.
You can then easily manage the names registered in each group.
 Program / Change
You can register and change groups.
Names
You can register a name, key display, registration number, and title se-
lection.
 Programmed User/Group
You can check the names or groups registered in each group.
Protection
You can register a protection code.
 Add to Group
You can put groups...

System Settings
78
2
DPress the name key to be moved.
You can select a name using the number keys.
EPress the name key in the place you want to move it to.
The user key is moved to the selected position, and the user key currently
at the selected position is moved forward or backward.
If you move the selected user key forward, the user key currently at the se-
lected position is moved backward.
If you move the selected user key backward, the user key currently at the
selected position is moved forward....

Administrator Tools
79
2
❖Print Address Book: Destination List
You can print the destination list registered in the Address Book.
Print in Title 1 Order
Prints the Address Book in Title 1 order.
Print in Title 2 Order
Prints the Address Book in Title 2 order.
Print in Title 3 Order
Prints the Address Book in Title 3 order.
Print Group Dial List
Prints the group Address Book.
APress [System Settings].
BPress [Administrator Tools].
CPress [Print Address Book: Destination List].
DSelect the print...

System Settings
80
2
EEnter the new name, and then press [OK].
FPress [OK].
❖Address Book: Switch Title
Specifies the title to select a name.
Title 1
 Title 2
 Title 3
❖Back Up / Restore Address Book
You can back up the machine’s address book to external storage or restore the
backup copy from the external storage.
Back Up
You can back up the machine’s address book to external storage.
Restore
You can restore the backup copy of the address book from external storage.
Format
You can format the...