Ricoh Mp C2500 User Guide

							Registering Names to a Group
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FPress [Change] under Group Name.
GEnter the group name, and then press [OK].
The Key Display name is set automatically.
HPress the title key under Select Title, if necessary.
IWhen you want to change the key display, press [Change] under Key Dis-
play. Enter the key display, and then press [OK].
JPress [OK].
Note
❒The keys you can select are as follows:
[Frequent]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]…
Added to the list of items in the selected title.
❒You can select [Frequent] and one more page for each title.
Reference
“Entering Text”, About This Machine
Registering Names to a Group
You can put names that have been registered in the Address Book into a group.
When registering new names, you can also register groups at the same time.
APress [System Settings]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name to register in a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Add to Group].
GSelect a group to which you want to add the name to.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK]. 
						

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Adding a Group to Another Group
You can add a group to another group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program/Change] is selected.
ESelect the group that you want to put into another group.
Press the group key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Add to Group]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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GSelect the group which you want to add to.
The group key that you have selected becomes highlighted, and the group is
added to it.
HPress [OK].
Displaying Names Registered in a Group
You can check the names or groups registered in each group.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program/Change] is selected. 
						

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ESelect the group where the members you want to check is egistered.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Programmed User/Group].
All the names registered will be displayed.
GPress [OK].
Removing a Name from a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name to remove from a group.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Add to Group]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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GSelect the group from which you want to remove the name.
The group key that you have selected becomes highlighted, and the name is
added to it.
HPress [OK].
Deleting a Group Within Atnother Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program/Change] is seleced. 
						

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ESelect the group that you want to delete from.
Press the group key, or enter the registered number during the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Add to Group].
The keys of groups in which the group is registered appear highlighted.
GSelect the group that you want to delete from.
The group key is deselected and the group is deleted from it.
H[OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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Changing a Group Name
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program/Change] is selected.
EPress the group key you want to change.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FTo change the group name and key display, press [Change] under Group
Name or Key Display.
GEnter the new group name or key display, and then press [OK].
HTo change the title, press the title key under Select Title.
ITo change the registration number, press [Change] under Registration No..
JEnter the new registration number using the number keys.
KPress the {q} key.
LPress [OK]. 
						

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Deleting a Goup
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DPress [Delete].
EPress [Yes].
FPress a group key you want to delete.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
GPress [Yes]. 
						

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7Registering a Protection Code
You can stop senders names or folders being accessed by setting a protection
code.
You can use this function to protect the following:
Folders
You can prevent unauthorized access to folders.
Senders names
You can prevent misuse of senders names.
Reference
p.210 “Registering a User Code”
Registering a Protection Code to a Single User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose protection code you want to register.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.