Ricoh Mp C2500 User Guide

							Authentication Information
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7
Deleting a User Code
This section describes how to delete a user code.
Important
❒After clearing the user code, the counter is automatically cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose code is to be deleted.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Auth. Info].
GPress [Change] to delete the user code, and then press {q} key.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.208 “Deleting a Registered Name”
Displaying the Counter for Each User
This section describes how to display the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the function usage you want to print from [Copier Counter], [Print Coun-
ter], [Fax Counter] or [Scanner Counter].
Counters for individual function usage under each user code appear. 
						

							Authentication Information
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Printing the Counter for Each User
This section describes how to print the counter for each user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect a user code from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
EPress [Print Counter List] under Per User.
Enter the user code, and then press {q} if the user code is registered.
FSelect the function usage you want to print from [Copier Counter], [Print Coun-
ter], [Fax Counter], and [Scanner Counter]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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GPress [Print].
Printing the Counter for All User
This section describes how to print the counter for all user.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DPress [Print Counter List] under All Users.
Enter the user code, and then press {q} if the user code is registered.
ESelect the function usage you want to print from [Copier Counter], [Print Coun-
ter], [Fax Counter], and [Scanner Counter].
FPress [Print]. 
						

							Authentication Information
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Clearing the Number of Prints
This section describes how to clear the counter.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display / Clear / Print Counter per User].
DSelect the user code to clear.
ETo clear the number of prints made under a user code, Select the user code
from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
FPress [Clear] under Per User Codes.
GSelect the function usage you want to clear from [Copier Counter], [Print Coun-
ter],[Fax Counter], and [Scanner Counter].
HPress [OK].
ITo clear the number of prints for all user codes, press [Clear] under All Us-
ers.
JSelect the function usage you want to clear from [Copier Counter], [Print Coun-
ter],[Fax Counter], and [Scanner Counter].
KPress [OK]. 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
218
7Fax Destination
Register a fax destination so you do not need to enter fax numbers each time, and
can send documents that have been scanned in using the facsimile function.
 It is easy to select the fax destination if you register “Name” and “Key Dis-
play” for the fax destination.
 You can register fax destinations as a group. For details about registering a
group, see “Registering Names to a Group”.
 You can register fax destinations by selecting them from redial function.
 Registered Fax numbers can be used as senders Fax numbers.
There are two types of fax destination, as shown below:
 Fax Destination
Select this to send the fax over the telephone network.
IP-Fax
Select this to send the fax to a machine on a TCP/IP network.
You cannot send the fax to a machine on another network if that network is
behind a firewall.
You can program the following items in a fax destination:
❖Fax number
Registers the destinations fax number. You can enter a fax number using up
to 128 digits. You must include every digit in the number.
❖SUB Code
Registering a SUB Code allows you to use Confidential Transmission to send
messages to the other fax machines which support a similar function called
“SUB Code”. See “SUB Code”, Facsimile Reference.
❖SEP Code
Registering a SEP Code allows you to use Polling Reception to receive faxes
from the other fax machines which support Polling Reception. See “SEP
Code”, Facsimile Reference.
❖Line
If the optional extra G3 interface unit is installed, you can select the line type
per destination.
❖International TX mode
When setting the International TX mode to [On], the machine transmits more
carefully by lowering transmission speed. However, communication times
increase.
❖Fax header
You can select to print a fax header on fax messages the other party receives.
The default is “1st Name”. 
						

							Fax Destination
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❖Label insertion
Use label insertion to print information such as the destination name on the
sheet printed out at the destination.
Data is printed as follows:
Destination Name
The destination name specified in [Fax Destination] is printed with “To” be-
fore it at the top of the sheet.
 Standard Message
A registered two-line sentence is printed under “Destination Name”.
To use this function, set Label Insertion to [On] when programming fax desti-
nations and also press [Label Insertion] when sending fax documents.
Fax header and label insertion are also printed when sending by e-mail using
the fax function.
You can program a standard message other than those registered in the ma-
chine. See “Programming, Changing, and Deleting Standard Messages”, Fac-
simile Reference
You can program the following items in an IP-Fax Destination:
❖IP-Fax
Register the IP-Fax destination. You can register the name using up to 128
characters. You must make this setting when using IP-Fax.
This setting only works if the IP-Fax function has been selected.
❖SUB Code
Registering a SUB Code allows you to use Confidential Transmission to send
messages to the other fax machines which support a similar function called
“SUB Code”. See “SUB Code”, Facsimile Reference.
❖SEP Code
Registering a SEP Code allows you to use Polling Reception to receive faxes
from the other fax machines which support Polling Reception. See “SEP
Code”, Facsimile Reference.
❖Select Protocol
Select the protocol for the IP-Fax transmission.
This setting only works if the IP-Fax function has been selected.
Reference
p.252 “Registering Names to a Group”
p.262 “Registering a Protection Code” 
						

							Registering Addresses and Users for Facsimile/Scanner Functions
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Fax Destination
This section describes how to register a fax number.
Registering a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose fax destination you want to register. Press the name
key, or enter the registered number using the number keys.
FPress [Fax Dest.].
GEnter the fax number using the number keys, and then press [OK] under
Facsimile No..
HSpecify optional settings such as “SUB Code”, “SEP Code”, and “Interna-
tional TX mode”.
IPress [OK]. 
						

							Fax Destination
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Note
❒When a group is registered, you can also add this fax destination to the
group. For details about regisering group, see “Registering Names to a
Group”.
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
p.222 “Using a Fax Destination as a sender”
p.222 “To change the line”
p.223 “To change the SUB Code”
p.223 “To change the SEP Code”
p.223 “To set the International TX Mode”
p.223 “To select the fax header”
p.224 “To set label insertion”
p.253 “Registering Names to a Group”
Changing a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose fax destination you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Fax Dest.].
GChange the settings. 
						

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HPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
p.222 “To change the fax number”
p.222 “To change the line”
p.223 “To change the SUB Code”
p.223 “To change the SEP Code”
p.223 “To set the International TX Mode”
p.223 “To select the fax header”
p.224 “To set label insertion”
Using a Fax Destination as a sender
APress [Protection].
BPress [Sender] on the right side of Use Name as.
To change the fax number
APress [Change]under Facsimile No..
BEnter the new fax number using the number keys, and then press [OK].
To change the line
APress [Select Line].
BSelect the line, and then press [OK].