Ricoh Mp C2500 User Guide
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![Page 227
Fax Destination
219
7
❖Label insertion
Use label insertion to print information such as the destination name on the
sheet printed out at the destination.
Data is printed as follows:
Destination Name
The destination name specified in [Fax Destination] is printed with “To” be-
fore it at the top of the sheet.
Standard Message
A registered two-line sentence is printed under “Destination Name”.
To use this function, set Label Insertion to [On] when programming fax desti-
nations and also press [Label...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-226.png "Page 227
Fax Destination
219
7
❖Label insertion
Use label insertion to print information such as the destination name on the
sheet printed out at the destination.
Data is printed as follows:
Destination Name
The destination name specified in [Fax Destination] is printed with “To” be-
fore it at the top of the sheet.
Standard Message
A registered two-line sentence is printed under “Destination Name”.
To use this function, set Label Insertion to [On] when programming fax desti-
nations and also press [Label...")
![Page 228
Registering Addresses and Users for Facsimile/Scanner Functions
220
7
Fax Destination
This section describes how to register a fax number.
Registering a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose fax destination you want to register. Press the name
key, or enter the registered number using the number keys.
FPress [Fax Dest.].
GEnter the fax number using the number keys, and then...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-227.png "Page 228
Registering Addresses and Users for Facsimile/Scanner Functions
220
7
Fax Destination
This section describes how to register a fax number.
Registering a Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose fax destination you want to register. Press the name
key, or enter the registered number using the number keys.
FPress [Fax Dest.].
GEnter the fax number using the number keys, and then...")
![Page 230
Registering Addresses and Users for Facsimile/Scanner Functions
222
7
HPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
p.222 “To change the fax number”
p.222 “To change the line”
p.223 “To change the SUB Code”
p.223 “To change the SEP Code”
p.223 “To set the International TX Mode”
p.223 “To select the fax header”
p.224 “To set label insertion”
Using a Fax Destination as a sender
APress [Protection].
BPress...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-229.png "Page 230
Registering Addresses and Users for Facsimile/Scanner Functions
222
7
HPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
p.222 “To change the fax number”
p.222 “To change the line”
p.223 “To change the SUB Code”
p.223 “To change the SEP Code”
p.223 “To set the International TX Mode”
p.223 “To select the fax header”
p.224 “To set label insertion”
Using a Fax Destination as a sender
APress [Protection].
BPress...")
![Page 231
Fax Destination
223
7
To change the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under TX SUB Code.
CEnter the new SUB Code, and then press [OK].
DTo change the password, press [Change] under Password (SID).
EEnter the new password, and then press [OK].
FPress [OK].
To change the SEP Code
APress [Adv. Features], and then press [SEP Code].
BPress [Change] under RX SEP Code.
CEnter the new SEP Code, and then press [OK].
DTo change the password, press [Change] under Password...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-230.png "Page 231
Fax Destination
223
7
To change the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under TX SUB Code.
CEnter the new SUB Code, and then press [OK].
DTo change the password, press [Change] under Password (SID).
EEnter the new password, and then press [OK].
FPress [OK].
To change the SEP Code
APress [Adv. Features], and then press [SEP Code].
BPress [Change] under RX SEP Code.
CEnter the new SEP Code, and then press [OK].
DTo change the password, press [Change] under Password...")
![Page 232
Registering Addresses and Users for Facsimile/Scanner Functions
224
7
To set label insertion
When Label Insertion is set to ON, the receivers name and standard messages
are printed on the fax message when it is received at the other end.
APress [Change] under Label Insertion.
BPress [On].
CPress [Change] under Line 2.
DSelect the new standard message or press [Manual Entry] to enter the new
message.
EEnter the new message, and then press [OK].
FPress [OK].
GPress [Change] under Line 3.
HSelect the new...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-231.png "Page 232
Registering Addresses and Users for Facsimile/Scanner Functions
224
7
To set label insertion
When Label Insertion is set to ON, the receivers name and standard messages
are printed on the fax message when it is received at the other end.
APress [Change] under Label Insertion.
BPress [On].
CPress [Change] under Line 2.
DSelect the new standard message or press [Manual Entry] to enter the new
message.
EEnter the new message, and then press [OK].
FPress [OK].
GPress [Change] under Line 3.
HSelect the new...")
![Page 233
Fax Destination
225
7
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under Facsimile No..
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-232.png "Page 233
Fax Destination
225
7
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under Facsimile No..
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see...")
![Page 234
Registering Addresses and Users for Facsimile/Scanner Functions
226
7
IP-Fax Destination
This section describes how to register a IP-Fax destination.
Note
❒For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Refer-
ence.
Reference
“Sending by IP-Fax”, Facsimile Reference
Registering an IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose IP-Fax destination you want to...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-233.png "Page 234
Registering Addresses and Users for Facsimile/Scanner Functions
226
7
IP-Fax Destination
This section describes how to register a IP-Fax destination.
Note
❒For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Refer-
ence.
Reference
“Sending by IP-Fax”, Facsimile Reference
Registering an IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose IP-Fax destination you want to...")
![Page 235
Fax Destination
227
7
IEnter the IP-Fax destination.
JPress [OK] twice.
Note
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
p.210 “Registering a User Code”
p.252 “Registering Names to a Group”
“Entering Text”, About This Machine
Changing a Registered IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose IP-Fax destination you want to change.
You can...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-234.png "Page 235
Fax Destination
227
7
IEnter the IP-Fax destination.
JPress [OK] twice.
Note
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
p.210 “Registering a User Code”
p.252 “Registering Names to a Group”
“Entering Text”, About This Machine
Changing a Registered IP-Fax Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose IP-Fax destination you want to change.
You can...")
![Page 236
Registering Addresses and Users for Facsimile/Scanner Functions
228
7
GPress [Change] under ”Fax Destination”.
HEnter the new destination, and then press [OK].
IPress [OK].
JPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
“Entering Text”, About This Machine
Using the IP–Fax Destination as the sender
APress [Protection].
BPress [Sender] under [Use Name as].
To change the IP-Fax Destination
APress [Change] under...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-235.png "Page 236
Registering Addresses and Users for Facsimile/Scanner Functions
228
7
GPress [Change] under ”Fax Destination”.
HEnter the new destination, and then press [OK].
IPress [OK].
JPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
“Entering Text”, About This Machine
Using the IP–Fax Destination as the sender
APress [Protection].
BPress [Sender] under [Use Name as].
To change the IP-Fax Destination
APress [Change] under...")
Fax Destination 223 7 To change the SUB Code APress [Adv. Features], and then press [SUB Code]. BPress [Change] under TX SUB Code. CEnter the new SUB Code, and then press [OK]. DTo change the password, press [Change] under Password (SID). EEnter the new password, and then press [OK]. FPress [OK]. To change the SEP Code APress [Adv. Features], and then press [SEP Code]. BPress [Change] under RX SEP Code. CEnter the new SEP Code, and then press [OK]. DTo change the password, press [Change] under Password (PWD). EEnter the new password, and then press [OK]. FPress [OK]. To set the International TX Mode APress [Change] under International TX Mode. BSelect [Off] or [On], and then press [OK]. To select the fax header You can register the fax header in Program Fax Information in the system set- tings for Facsimile Features. APress [Change] under Fax Header. BSelect [1st Name] or [2nd Name], and then press [OK]. Reference p.141 “Registering Fax Information”
Registering Addresses and Users for Facsimile/Scanner Functions 224 7 To set label insertion When Label Insertion is set to ON, the receivers name and standard messages are printed on the fax message when it is received at the other end. APress [Change] under Label Insertion. BPress [On]. CPress [Change] under Line 2. DSelect the new standard message or press [Manual Entry] to enter the new message. EEnter the new message, and then press [OK]. FPress [OK]. GPress [Change] under Line 3. HSelect the new standard message,and then press [OK]. IPress [OK]. Note ❒To change the name, key display and title, see “Changing a Registered Name”. Reference p.207 “Changing a Registered Name” Deleting a Fax Destination Important ❒If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations. APress [System Settings]. BPress [Administrator Tools].
Fax Destination
225
7
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose fax destination you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under Facsimile No..
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.208 “Deleting a Registered Name”
Registering Addresses and Users for Facsimile/Scanner Functions 226 7 IP-Fax Destination This section describes how to register a IP-Fax destination. Note ❒For details about sending an IP-Fax, “Sending by IP-Fax”, Facsimile Refer- ence. Reference “Sending by IP-Fax”, Facsimile Reference Registering an IP-Fax Destination APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose IP-Fax destination you want to register. Press the name key, or enter the registered number using the number keys. FPress [Fax Dest.]. GPress [Select Line], and then select [H.323] or [SIP]. HPress [Change] under ”Fax Destination”.
Fax Destination 227 7 IEnter the IP-Fax destination. JPress [OK] twice. Note ❒To register the name, see Registering Names”. Reference p.206 “Registering Names” p.210 “Registering a User Code” p.252 “Registering Names to a Group” “Entering Text”, About This Machine Changing a Registered IP-Fax Destination APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose IP-Fax destination you want to change. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. FPress [Fax Dest.].
Registering Addresses and Users for Facsimile/Scanner Functions 228 7 GPress [Change] under ”Fax Destination”. HEnter the new destination, and then press [OK]. IPress [OK]. JPress [OK]. Note ❒To change the name, key display and title, see “Changing a Registered Name”. Reference p.207 “Changing a Registered Name” “Entering Text”, About This Machine Using the IP–Fax Destination as the sender APress [Protection]. BPress [Sender] under [Use Name as]. To change the IP-Fax Destination APress [Change] under [Use Name as]. BEnter the new destination, and then press [OK]. To select the protocol APress [Select Line]. BSelect [H.323] or [SIP].
Fax Destination 229 7 To program the SUB Code APress [Adv. Features], and then press [SUB Code]. BPress [Change] under TX SUB Code. CEnter the SUB Code, and then press [OK]. DTo enter a password, press [Change] under Password (SID). EEnter a password using the number keys, and then press [OK]. FPress [OK]. To program the SEP Code APress [Adv. Features], and then press [SUB Code]. BPress [Change] under RX SEP Code. CEnter a SEP Code using the number keys, and then press [OK]. DTo enter a password, press [Change] under Password (PWD). EEnter a password using the number keys, and then press [OK]. FPress [OK]. To set the International TX Mode APress [Change] under International TX Mode. BSelect [Off] or [On], and then press [OK]. To select the fax header APress [Change] under Fax Header. BSelect [1st Name] or [2nd Name], and then press [OK].
Registering Addresses and Users for Facsimile/Scanner Functions
230
7
Deleting a Registered IP-Fax Destination
If you delete a destination that is a specified delivery destination, messages to its
registered Personal Box, for example, cannot be delivered. Be sure to check the
settings in the fax function before deleting any destinations.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose IP-Fax destination you want to delete. Press the
name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [Fax Dest.].
GPress [Change] under “Fax Destination”.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
E-mail Destination 231 7 E-mail Destination Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by email. It is easy to select the e-mail destination if you register “Name” and “Key Dis- play” as the e-mail destination. You can register e-mail destinations as a group. You can use the e-mail address as the senders address when sending scan f i l e s i n s c a n n e r m o d e . I f y o u w a n t t o d o t h i s , s e t a p r o t e c t i o n c o d e o n t h e s e n d - er address to prevent unauthorized access. Note ❒You can select an e-mail address from an LDAP server, and then register it in the Address Book. See “Sending Scan File by E-mail”, Scanner Reference. ❒You can set the machine to send a Transmission Result Report by email when- ever a transmission is sent. See Facsimile Reference You can set the machine to send a Transmission Result Report by email whenever a transmission is sent. See Facsimile Reference. Reference p.262 “Registering a Protection Code” Registering an E-mail Destination APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose e-mail address you want to register. Press the name key, or enter the registered number using the number keys. FPress [E-mail].
Registering Addresses and Users for Facsimile/Scanner Functions 232 7 GPress [Change]. HEnter the e-mail address. IPress [OK]. JSelect [E-mail / Internet Fax Destination] or [Internet Fax Destination Only]. KIf you want to use internet fax, specify whether or not to use “ Send via SMTP Server”. LPress [OK]. Note ❒You can enter up to 128 characters for the e-mail address. ❒To register the name, see Registering Names”. Reference p.206 “Registering Names” p.210 “Registering a User Code” p.253 “Registering Names to a Group”