Ricoh Mp C2500 User Guide
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![Page 236
Registering Addresses and Users for Facsimile/Scanner Functions
228
7
GPress [Change] under ”Fax Destination”.
HEnter the new destination, and then press [OK].
IPress [OK].
JPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
“Entering Text”, About This Machine
Using the IP–Fax Destination as the sender
APress [Protection].
BPress [Sender] under [Use Name as].
To change the IP-Fax Destination
APress [Change] under...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-235.png "Page 236
Registering Addresses and Users for Facsimile/Scanner Functions
228
7
GPress [Change] under ”Fax Destination”.
HEnter the new destination, and then press [OK].
IPress [OK].
JPress [OK].
Note
❒To change the name, key display and title, see “Changing a Registered
Name”.
Reference
p.207 “Changing a Registered Name”
“Entering Text”, About This Machine
Using the IP–Fax Destination as the sender
APress [Protection].
BPress [Sender] under [Use Name as].
To change the IP-Fax Destination
APress [Change] under...")
![Page 237
Fax Destination
229
7
To program the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under TX SUB Code.
CEnter the SUB Code, and then press [OK].
DTo enter a password, press [Change] under Password (SID).
EEnter a password using the number keys, and then press [OK].
FPress [OK].
To program the SEP Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under RX SEP Code.
CEnter a SEP Code using the number keys, and then press [OK].
DTo enter a password, press...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-236.png "Page 237
Fax Destination
229
7
To program the SUB Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under TX SUB Code.
CEnter the SUB Code, and then press [OK].
DTo enter a password, press [Change] under Password (SID).
EEnter a password using the number keys, and then press [OK].
FPress [OK].
To program the SEP Code
APress [Adv. Features], and then press [SUB Code].
BPress [Change] under RX SEP Code.
CEnter a SEP Code using the number keys, and then press [OK].
DTo enter a password, press...")
![Page 238
Registering Addresses and Users for Facsimile/Scanner Functions
230
7
Deleting a Registered IP-Fax Destination
If you delete a destination that is a specified delivery destination, messages to its
registered Personal Box, for example, cannot be delivered. Be sure to check the
settings in the fax function before deleting any destinations.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose IP-Fax destination you want to delete....](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-237.png "Page 238
Registering Addresses and Users for Facsimile/Scanner Functions
230
7
Deleting a Registered IP-Fax Destination
If you delete a destination that is a specified delivery destination, messages to its
registered Personal Box, for example, cannot be delivered. Be sure to check the
settings in the fax function before deleting any destinations.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose IP-Fax destination you want to delete....")
![Page 240
Registering Addresses and Users for Facsimile/Scanner Functions
232
7
GPress [Change].
HEnter the e-mail address.
IPress [OK].
JSelect [E-mail / Internet Fax Destination] or [Internet Fax Destination Only].
KIf you want to use internet fax, specify whether or not to use “ Send via
SMTP Server”.
LPress [OK].
Note
❒You can enter up to 128 characters for the e-mail address.
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
p.210 “Registering a User Code”
p.253 “Registering...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-239.png "Page 240
Registering Addresses and Users for Facsimile/Scanner Functions
232
7
GPress [Change].
HEnter the e-mail address.
IPress [OK].
JSelect [E-mail / Internet Fax Destination] or [Internet Fax Destination Only].
KIf you want to use internet fax, specify whether or not to use “ Send via
SMTP Server”.
LPress [OK].
Note
❒You can enter up to 128 characters for the e-mail address.
❒To register the name, see Registering Names”.
Reference
p.206 “Registering Names”
p.210 “Registering a User Code”
p.253 “Registering...")
![Page 241
E-mail Destination
233
7
Changing an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose e-mail address you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HEnter the e-mail...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-240.png "Page 241
E-mail Destination
233
7
Changing an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose e-mail address you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HEnter the e-mail...")
![Page 242
Registering Addresses and Users for Facsimile/Scanner Functions
234
7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender ] under [Use Name as].
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-241.png "Page 242
Registering Addresses and Users for Facsimile/Scanner Functions
234
7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender ] under [Use Name as].
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder...")
![Page 244
Registering Addresses and Users for Facsimile/Scanner Functions
236
7
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose folder you want to register. Press the name key, or
enter the registered number using the number keys.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-243.png "Page 244
Registering Addresses and Users for Facsimile/Scanner Functions
236
7
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the name whose folder you want to register. Press the name key, or
enter the registered number using the number keys.
FPress [Auth. Info], and then press [Next].
GPress [Specify Other Auth. Info] on the right side of Folder Authentication.
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login...")
![Page 245
Registering Folders
237
7
Note
❒To register the name, see Registering Names”.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a path using up to 128 characters.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the SMB User Name and SMB Password
that you have specified...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-244.png "Page 245
Registering Folders
237
7
Note
❒To register the name, see Registering Names”.
❒You can enter up to 64 characters for the user name.
❒You can enter up to 64 characters for the password.
❒You can enter a path using up to 128 characters.
❒To specify a folder, you can either enter the path manually or locate the
folder by browsing the network.
❒If the connection test fails, check the settings, and then try again.
❒When [Do not Specify] is selected, the SMB User Name and SMB Password
that you have specified...")
![Page 246
Registering Addresses and Users for Facsimile/Scanner Functions
238
7
To locate the folder using Browse Network
APress [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
BSelect a client computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
CSelect the folder you want to register.
D[OK].
If a Login Screen Appears
This section explains how to log on to...](http://img.usermanuals.tech/thumb/64/79959/w64_mp-c2500-user-guide-1498815781_d-245.png "Page 246
Registering Addresses and Users for Facsimile/Scanner Functions
238
7
To locate the folder using Browse Network
APress [Browse Network].
The client computers sharing the same network as the machine appear.
Network display only lists client computers you are authorized to access.
BSelect a client computer.
Shared folders under it appear.
You can press [Up One Level] to switch between levels.
CSelect the folder you want to register.
D[OK].
If a Login Screen Appears
This section explains how to log on to...")
E-mail Destination 233 7 Changing an E-mail Destination APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. FPress [E-mail]. GPress [Change] under E-mail Address. HEnter the e-mail address, and then press [OK]. IPress [OK]. Note ❒To change the name, key display and title, see “Changing a Registered Name”. Reference p.207 “Changing a Registered Name” “Entering Text”, About This Machine
Registering Addresses and Users for Facsimile/Scanner Functions
234
7
Using the e-mail address as the sender
APress [Protection].
BPress [Sender ] under [Use Name as].
Deleting an E-mail Destination
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DPress [Delete].
ESelect the name whose e-mail address you want to delete.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user code, fax number, folder name,
e-mail address, or IP-Fax destination.
FPress [E-mail].
GPress [Change] under E-mail Address.
HPress [Delete All].
IPress [OK] twice.
JPress the {User Tools/Counter} key.
Note
❒To delete the name, key display, and title, see “Deleting a Registered
Name”.
Reference
p.208 “Deleting a Registered Name”
Registering Folders 235 7 Registering Folders By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: SMB For sending files to shared Windows folders. FTP Use when sending files to an FTP server. NCP Use when sending files to an Net- Ware server. Note ❒For details about protocols, server names, and folder levels, consult your net- work administrator. ❒You can prevent unauthorized users from accessing folders from the ma- chine. See “Registering a Protection Code”. ❒You can only select either SMB, FTP, or NCP. If you change protocol after fin- ishing your settings, all previous entries are cleared. Using SMB to Connect Note ❒To register a folder in an FTP server, see “Using FTP to Connect”. ❒To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.241 “Using FTP to Connect” p.246 “Using NCP to Connect” Registering a Folder APress [System Settings]. BPress [Administrator Tools].
Registering Addresses and Users for Facsimile/Scanner Functions 236 7 CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. FPress [Auth. Info], and then press [Next]. GPress [Specify Other Auth. Info] on the right side of Folder Authentication. HPress [Change] under Login User Name. IEnter the login user name, and then press [OK]. JPress [Change] under Login Password. KEnter the password, and then press [OK]. LEnter the password again to confirm, and then press [OK]. MPress [Folder]. NPress [SMB]. OPress [Connection Test] to check the path is set correctly. PPress [Exit]. QPress [OK]. RPress [Exit].
Registering Folders 237 7 Note ❒To register the name, see Registering Names”. ❒You can enter up to 64 characters for the user name. ❒You can enter up to 64 characters for the password. ❒You can enter a path using up to 128 characters. ❒To specify a folder, you can either enter the path manually or locate the folder by browsing the network. ❒If the connection test fails, check the settings, and then try again. ❒When [Do not Specify] is selected, the SMB User Name and SMB Password that you have specified in Default User Name / Password (Send) of File Transfer settings applies. ❒If User Authentication is specified, contact your administrator. Reference p.206 “Registering Names” p.237 “To locate the folder manually” p.238 “To locate the folder using Browse Network” To locate the folder manually APress [Change] under Path. BEnter the path where the folder is located. CPress [OK]. If the format of the entered path is not correct, a message appears. Press [Exit], and then enter the path again. Note ❒Enter the path using this format: “\\ServerName\Share- Name\PathName”. ❒You can also enter an IPv4 address. ❒You can enter a path using up to 128 characters.
Registering Addresses and Users for Facsimile/Scanner Functions 238 7 To locate the folder using Browse Network APress [Browse Network]. The client computers sharing the same network as the machine appear. Network display only lists client computers you are authorized to access. BSelect a client computer. Shared folders under it appear. You can press [Up One Level] to switch between levels. CSelect the folder you want to register. D[OK]. If a Login Screen Appears This section explains how to log on to the machine if the login screen appears when you try to access a folder by browsing the network. If you have not specified folder authentication, or if an incorrect user name or password has been entered for folder authentication, the login screen appears. AEnter the login user name, and then press [OK]. Enter the login user name specified for folder authentication. BEnter the password, and then press [OK]. The path to the selected folder appears. If a message appears, press [Exit], and then enter the login user name and password again.
Registering Folders 239 7 Changing a Folder APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected. ESelect the name whose folder you want to change. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. FPress [Folder]. GSelect the items you want to change. When specifying a folder, enter the path directly or selec t it by referen cin g th e network. For more information, see “To locate the folder manually” and “Us- ing Browse Network to locate the folder”. HPress [Connection Test] to check the path is set correctly. IPress [OK]. JPress [Exit]. Note ❒To change the name, key display and title, see “Changing a Registered Name”. Reference p.207 “Changing a Registered Name”
Registering Addresses and Users for Facsimile/Scanner Functions 240 7 To change the protocol APress [FTP] or [NCP]. BA confirmation message appears. Press [Yes]. Changing the protocol will clear all settings made under the previous proto- col. CEnter each item again. Reference p.241 “Registering a Folder” Deleting a registered folder A[System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DPress [Delete]. ESelect the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Registering Folders 241 7 FPress [ Folder]. GPress the protocol which is not currently selected. A confirmation message appears. HPress [Yes]. IPress [OK]. JPress [Exit]. Note ❒To delete the name, key display, and title, see “Deleting a Registered Name”. Reference p.208 “Deleting a Registered Name” Using FTP to Connect Note ❒To register a shared folder configured in Windows, see “Using SMB to Con- nect”. ❒To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.235 “Using SMB to Connect” p.246 “Using NCP to Connect” Registering a Folder APress [System Settings]. BPress [Administrator Tools]. CPress [Address Book Management]. DCheck that [Program/Change] is selected.
Registering Addresses and Users for Facsimile/Scanner Functions 242 7 ESelect the name whose folder you want to register. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. FPress [Auth. Info], and then press [Next]. GPress [Specify Other Auth. Info] on the right side of Folder Authentication. HPress [Change] under Login User Name. IEnter the login user name, and then press [OK]. JPress [Change] under Login Password. KEnter the password, and then press [OK]. LEnter the password again to confirm, and then press [OK]. MPress [Folder]. NPress [FTP]. OPress [Change] under Server Name. PEnter the server name, and then press [OK]. QPress [Change] under Path. REnter the path. SPress [OK]. TPress [Change] under “Port No.” UEnter Port No.. VPress [Connection Test] to check the path is set correctly. WPress [Exit]. XPress [OK]. YPress [Exit].