Ricoh Aficio MP 9000 User Manual

Registering Names to a Group
223
7
ESelect the group where the members you want to check is egistered.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Programmed User/Group].
All the names registered will be displayed.
GPress [OK].
Removing a Name from a Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program / Change] is selected.
ESelect the name to remove from a group.
Press the name key, or enter...

Registering Addresses and Users for Scanner Functions
224
7
GSelect the group from which you want to remove the name.
The group key is deselected, and the name is removed from the group.
HPress [OK].
Deleting a Group Within Another Group
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is seleced.
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Registering Names to a Group
225
7
ESelect the group that you want to delete from.
Press the group key, or enter the registered number during the number keys.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Add to Group].
The keys of groups in which the group is registered appear highlighted.
GSelect the group that you want to delete from.
The group key is deselected and the group is deleted from it.
HPress [OK].
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Registering Addresses and Users for Scanner Functions
226
7
Changing a Group Name
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress the group key you want to change.
You can search by the registered name, user code, folder name, or e-mail address.
FTo change the group name and key display, press [Change] under Group
Name or Key Display.
GEnter the new group name or key display, and then press...

Registering Names to a Group
227
7
Deleting a Goup
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DPress [Delete].
EPress [Yes].
FPress a group key you want to delete.
You can search by the registered name, user code, folder name, or e-mail address.
GPress [Yes].
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Registering Addresses and Users for Scanner Functions
228
7Registering a Protection Code
You can stop senders names or folders being accessed by setting a protection code.
You can use this function to protect the following:
Folders
You can prevent unauthorized access to folders.
Senders names
You can prevent misuse of senders names.
Reference
p.187 “Registering a User Code”
Registering a Protection Code to a Single User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book...

Registering a Protection Code
229
7
FPress [Protection].
GPress [Destination] or [Sender] under Use Name as.
Both [Destination] and [Sender] can be selected at the same time.
HPress [Change] under Protection Code.
IEnter a protection code using the number keys, and then press {#}.
JPress [OK].
KPress [Exit].
Note
❒You can specify a protection code of up to eight digits. You can also specify
“Protection” without specifying a protection code.
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Registering Addresses and Users for Scanner Functions
230
7
Registering a Protection Code to a Group User
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book: Program / Change / Delete Group].
DCheck that [Program / Change] is selected.
EPress the group key you want to register or enter the registered number us-
ing the number keys.
FPress [Protection].
GPress [Folder Destination] under Protection Object.
HPress [Change] under Protection Code.
IEnter a protection code using the...

Registering SMTP and LDAP Authentication
231
7 Registering SMTP and LDAP Authentication
SMTP Authentication
For each user registered in the Address Book, you can register a login user name
and login password to be used when accessing an SMTP server.
To use an SMTP server, you need to program it beforehand.
Important
❒When [Do not Specify] is selected for SMTP Authentication, the User Name
and Password that you have specified in SMTP Authentication of File Trans-
fer settings applies. For details, see...

Registering Addresses and Users for Scanner Functions
232
7
HPress [Change] under Login User Name.
IEnter the login user name, and then press [OK].
JPress [Change] under Login Password.
KEnter the password, and then press [OK].
LEnter the password again to confirm, and then press [OK].
M[OK].
Note
❒To register the name, see Registering Names”.
❒You can enter up to 191 characters for the user name.
❒When using POP before SMTP Authentication, you can enter up to 63 al-
phanumeric characters.
❒You can enter...