Ricoh Aficio MP 9000 User Manual

Address Book
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7
Sending scanned files to a shared folder directly
After registering the path name, user name and password, you can connect to a
shared folder simply by selecting the destination shown on the initial scanner
display whenever sending files using the scanner function to a shared folder.
To share the folder using Windows, select the SMB protocol.
To register the folder to the FTP server, select the FTP protocol.
To register the folder to the NetWare server, select the NCP protocol....

Registering Addresses and Users for Scanner Functions
184
7Registering Names
Register user information including their names.
The user name is useful for selecting a destination when sending e-mail. You can
also use it as a folder destination.
You can register up to 2000 names.
Registering Names
Following describes the procedure for registering names.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
EPress [New Program]....

Registering Names
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7
IPress [OK] twice.
JPress the {User Tools} key.
Note
❒The name can be used for documents in the Document Server. For details
about the Document Server.
❒The keys you can select are as follows:
[Freq.]: Added to the page that is displayed first.
[AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]:
Added to the list of items in the selected title.
❒You can select [Freq.] and one more page for each title.
Reference
Entering Text, About This Machine...

Registering Addresses and Users for Scanner Functions
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7
HTo change the title, press the key for the classification you want to use from
Select Title.
Note
❒You can search by the registered name, user code, folder name, or e-mail
address.
Reference
Entering Text, About This Machine
To change a registration number
APress [Change] to the right of “Registration No.”
BEnter a new registration number using the number keys, and then press the
{#} key.
Deleting a Registered Name
Following describes the...

Authentication Information
187
7 Authentication Information
Following describes the procedure for authenticating a user code.
Important
❒The functions associated with each user code are the same. If you change or
delete user codes, management data and limits associated with that code be-
come invalid.
Register user codes to limit users to the following functions and check their use
of each function:
Copier
Document Server
Scanner
Printer
Note
❒You can register up to 500 user codes.
❒The number of copies...

Registering Addresses and Users for Scanner Functions
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7
DCheck that [Program/Change] is selected.
EPress the name whose code is to be registered, or enter the registered num-
ber using the number key.
You can search by the registered name, user code, folder name, or e-mail address.
FPress [Auth. Info].
GEnter the user code using the number keys, and then press {#} key.
If you make a mistake, press [Clear] or the {Clear/Stop} key.
HPress [TNext] twice.
ISelect the functions to be used with the user...

Authentication Information
189
7
Changing a User Code
Following describes the procedure for changing a registered user code.
Important
❒Even if you change a user code, the counter value will not be cleared.
APress [System Settings].
BPress [Administrator Tools].
CPress [Address Book Management].
DCheck that [Program/Change] is selected.
ESelect the user whose user code you want to change.
Press the name key, or enter the registered number using the number keys.
You can search by the registered name, user...

Registering Addresses and Users for Scanner Functions
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7
JPress the key to select the functions to enable them.
Press the key to highlight it, and then the function is enabled. To cancel a se-
lection, press the highlighted key.
KPress [OK].
LPress [Exit].
MPress the {User Tools} key.
Note
❒To change the name, key display and title, see “Changing a Registered Name”.
Reference
p.185 “Changing a Registered Name”
Deleting a User Code
Following describes the procedure for deleting a user code
Important...

Authentication Information
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7
GPress [Change] to delete the user code, and then press {#} key.
HPress [OK].
IPress [Exit].
JPress the {User Tools} key.
Note
❒To delete a name from the Address Book entirely, see “Deleting a Regis-
tered Name”.
Reference
p.186 “Deleting a Registered Name”
Displaying the Counter for Each User
Following describes the procedure for displaying the counter on individual user
basis.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display/Clear/Print Counter...

Registering Addresses and Users for Scanner Functions
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7
Printing the Counter for Each User
Following describes the procedure for printing the counter that counts on indi-
vidual user basis.
APress [System Settings].
BPress [Administrator Tools].
CPress [Display/Clear/Print Counter per User].
DSelect a user code from the left side of the display.
Press [Select All on the Page] to select all user codes on the page.
EPress [Print Counter List] under Per User.
Enter the user code, and then press {#} if...