Panasonic Voice Processing System Kx Tvs95 Subscribers Guide

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4.5 Personal Group Distribution Lists
Use the Personal Group Distribution List to send the same message to several 
mailboxes in a single operation. Up to 4 lists can be maintained with each list 
containing up to 20 mailbox members.
To make use of Personal Group Distribution Lists, please see 3.1 
Delivering Messages to Other Subscribers.
Personal Group Distribution Lists are available to only one 
subscriber (you). If a list is to be shared among several 
subscribers, they should ask the System Administrator to create a 
System Group Distribution List or Lists.
Log into your 
mailbox.Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
22
Enter the group 
distribution number
(1-4).
Group No.
Press 1 to record 
a group name.
1
State the group 
name at the tone.Press 2
to accept.
2Mailbox No.
Enter the mailbox 
number of the first
member. Press 2 
to add.Press 2 to add
the member to 
the list.
1
Press 1 to 
add more 
members.
Mailbox No.
Enter the mailbox 
number of the next
member.
2
Press 2 to add
the member to 
the list.2
1To add
To end
Make your selection. 
						

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4.6 Deleting Group Distribution Members
Use this feature to delete group members from a Group Distribution List. You 
can delete the members individually or altogether.
4.7 Deleting Group Distribution List Names
Use this feature to delete a group distribution list name.
4.8 Message Waiting Notification
The VPS is able to notify you when a new message has been recorded in your 
mailbox. There are 3 ways by which the VPS notifies you: (1) Message Waiting 
Lamp on your proprietary telephone, (2) a call to another telephone (e.g., your 
cell phone), or (3) your beeper. You can assign time frames to each of these 
devices.
The VPS is also able to notify your beeper with the callback number of the party 
who left the message. The telephone number stored on the VPS for your 
beeper must include the beeper display command.Press   to delete all members. Press   to review all 
members one by one—in each case, you can delete a member, or 
skip it. Just follow the prompts.
Log into your 
mailbox.Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
Enter the group 
distribution number
(1-4).Press 3 to delete
a group member.
3Group No.
22
1To delete all members
To delete 1 mailbox
Make your selection.
1+
12
Log into your mailbox. Press 5.
Subscriber’s 
Main Menu
On-hook.
5
Press 4.
4
Enter the group 
distribution number (1-4).
Group No.
Press 1 to change 
group name.
1
Press 3 to erase 
the group name.
3 
						

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Three features can be set for message waiting notification: Message Waiting 
Lamp Status, Change Device Status, and Assign Telephone Number. These 
features can be set by the System Administrator or at a subscriber telephone. 
You must enter a distinct phone number to each device.
WHEN YOU PRESS 2The System Administrator or the System Manager must authorize 
this feature before it can be used.
Message Waiting Lamp Notification Setting
The VPS illuminates the message waiting lamp of your extension 
when your mailbox has a new message recorded.
Setting Device Status
For each device, the notification can be continuous, disabled, or 
enabled to a preset schedule. Only the System Administrator can 
set the notification to a preset schedule.
Notification Number Assignment
You can set up to 3 telephone or beeper numbers to ring when you 
wish to receive notification calls.
To change the Message Waiting 
Lamp Status
To change the Device Status
To assign a telephone or beeper no.1
2
3
Log into your mailbox. Press 6.
Subscriber’s 
Main Menu6
Press 2. Press the desired button.
2
On-hook.Make your selection.
2
1To Change
To Accept
WHEN YOU PRESS 1
On-hook. Select the status.
1To use for scheduling
2To use continuously
3To not use at all
Enter the device number (1-3).Device No. 
						

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WHEN YOU PRESS 3
If you do not know your line access code, ask your System 
Manager.
You will hear the following guidance as the Options Menu:
To change, press  .
To accept, press  .
To review, press  .
To add more digits, press  .
To insert a pause, press  .
To set dial mode, press  .
To insert a wait for dial mode, press  .
To insert a beeper display command, press  .
Important Note: When the VPS calls to a CO line via a PRI (ISDN 
Primary Rate Access Interface) card of a Panasonic PBX, please 
be sure to add # after the telephone number (1112223333 in the 
example here):
Example: 9P1112223333#PP123PP456PPX#
Please contact your System Administrator for more explanation.
Press 1, 2 or 3.Enter a Line Access 
Code to seize a CO line.
IF NEEDEDLine Access Code1
2
3Enter the 
Area Code.
Area Code
Enter the telephone 
number and wait.
Telephone No.
Press 2 to accept.
2
Press 1
to change.
1
Press 1 or 2 for telephone 
or beeper notification.
12or
On-hook.
TO CHANGE
To insert a pause or special 
command, enter the partial 
number and wait for the options 
menu. Press [5] to enter a pause. 
Press [4] to continue entering 
the telephone number.or
Enter the extension 
number.Extension No.
Press 3
to delete.
3
TO DELETE
or
FOR A CO LINE
FOR AN EXTENSION
1
2
3
4
5
6
7
8 
						

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4.9 Interview Mailbox
An Interview Mailbox plays prerecorded questions to callers and records their 
answers. You can record up to 10 questions and set the answer lengths from 4 
s to 32 s. The answers are recorded and stored, in order, in your mailbox. You 
must set the answer length and record the questions.
WHEN YOU PRESS 2To activate this feature, your System Manager or System 
Administrator must assign an Interview Mailbox to your mailbox.
One way to make your Interview Mailbox easily accessible to 
callers is to ask the System Administrator to add your Interview 
Mailbox as a keypad option to a Custom Service menu. Callers can 
be guided to this menu in any language.
To record the question
To set the answer length
To erase the question1
2
3
Log into your mailbox. Press 6.
Subscriber’s 
Main Menu6
Press 1. Press the desired button.
1
On-hook. Record a 
question.Make your selection and 
repeat the steps.Press 1.
1
Press 1 to 
end recording.
1
IF NEEDED
1To review
2To accept
3To erase
4To add
To erase and exit
WHEN YOU PRESS 1
On-hook. Select the answer
length desired.Make your selection 
and repeat the steps.Press 1.
1
IF NEEDED
1To change the length
2To skip to the next question
3To go back to the previous question
4To go directly to a question
1For 4 s
2For 8 s
3For 16 s
4For 32 s 
						

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WHEN YOU PRESS 3
4.10 Recording Personal Greetings for Caller ID
This feature allows you to record up to 4 personal greetings for calls from 
assigned Caller ID numbers. Each personal greeting supports up to 8 Caller ID 
numbers. To enable this feature, first record a greeting, then assign Caller ID 
numbers. To assign Caller ID numbers, see 4.11 Assigning Caller ID Numbers 
for Personal Greeting for Caller ID.
This feature is available to you only if you are using a Panasonic 
KX-T series telephone system with APT/DPT Integration (see 
APT Integration and DPT Integration in the Glossary).
If you cannot use this feature, ask your System Administrator or 
System Manager. She might have disabled it.
You can go on to assign Caller ID numbers after accepting the 
recorded greeting.
Press 1 to erase and repeat this step 
for all questions to be erased.
1
On-hook.
Log into your 
mailbox.Press 5 for 
Mailbox  
Management.
Subscriber’s 
Main Menu5
Press 1.
1
Press 4.
4TO RECORD FOR THE
FIRST TIME
or
TO CHANGE OR ERASE
Enter a Caller ID 
Greeting number
(1-4).Record a 
greeting 
at the tone.
Caller ID 
Greeting No.
Press 1
to end 
recording.
1
Press 2
to accept.On-hook.
2
TO RECORD FOR THE FIRST TIME 
						

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TO CHANGE OR ERASE
4.11 Assigning Caller ID Numbers for Personal 
Greeting for Caller ID
Use this feature to assign Caller ID numbers for prerecorded personal 
greetings. Each greeting supports up to 8 Caller ID numbers.When you change the greeting, follow the steps in TO RECORD 
FOR THE FIRST TIME to rerecord.
To assign Caller ID numbers, first record a personal greeting (see 
4.10 Recording Personal Greetings for Caller ID).
Enter a Caller ID 
Greeting number (1-4).Make your selection.On-hook.
1To change
3To eraseCaller ID 
Greeting No.
Log into your mailbox. Press 5.
Subscriber’s 
Main Menu5
Press 1.
1
Press 4.
4TO ASSIGN FOR THE
FIRST TIME
or
TO ADD OR DELETE
Enter a Caller ID 
Greeting number (1-4).Press 2
to accept.
2
On-hook.
IF NEEDED
Press 1
to change.
1
IF NEEDED
Press 1 to add more
numbers and repeat
the steps.
1
Press 2
to accept.
2
Press 2
to end.
2
Enter a Caller ID
number up to 20 digits
and wait.
Caller ID No. Caller ID Greeting No.
TO ASSIGN FOR THE FIRST TIME 
						

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TO ADD OR DELETE
4.12 Personal Caller Name Announcement
This feature allows you to assign up to 30 Caller ID numbers and record a caller 
name for each Caller ID number from your telephone. The caller name is 
announced when: (1) you listen to the messages from assigned numbers left in 
your mailbox, (2) the VPS transfers the calls from assigned numbers to you 
(Caller ID Screening), and (3) the VPS pages you by intercom (Intercom 
Paging). For the Caller ID Number, you can use   as a wild card. For 
example, if you assign 021 (area code)       , calls 
from area code 021 will hear the same greeting.
If you enter a number which you have already assigned, the prompt 
notifies you. Follow the prompt and enter another number.
When you add a Caller ID number, follow the steps in TO ASSIGN 
FOR THE FIRST TIME to assign.
This feature is available to you only if you are using a Panasonic 
KX-T series telephone system with APT/DPT Integration (see 
APT Integration and DPT Integration in the Glossary).
The System Administrator or the System Manager can change the 
maximum number of Caller IDs for the Personal Caller Name 
Announcement for your extension.
If Caller ID Screening does not work, consult your System 
Administrator or System Manager. She might have disabled it.
If you enter a number which you have already assigned, the prompt 
notifies you. Follow the prompt and enter another number.
Enter a Caller ID 
Greeting number (1-4).
Caller ID Greeting No.
On-hook.
1
TO ADD
Press 1 to add and 
repeat the steps.
1
1
2
3
Press the desired button.To add
To delete
To review
or+
1
2
To delete all
To delete oneTO DELETE
Press 2
to delete.
2
Press 2 to accept.
2
Make your selection. 
						

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Log into your mailbox. Press 5.
Subscriber’s 
Main Menu5
Press 5.
5
TO ASSIGN AND RECORD
FOR THE FIRST TIME
or
TO ADD OR DELETE
Press 2
to accept.
2
Press 1
to assign.
1
On-hook.Press 2.
2
IF NEEDED
Press 1 to add a new 
number and name, 
and repeat the steps.
1
Press 2 to end.
2
Enter a Caller ID number 
up to 20 digits and wait.
Caller ID No.
State a caller 
name.
TO ASSIGN AND RECORD FOR THE FIRST TIME
or TO CHANGE
On-hook.Make your 
selection.
1To add
To delete
3
TO ADD
Press 1 to add a 
new number and 
name, and repeat 
the above steps.
1
TO DELETE
Press 3. Make your selection.
3or+1To delete all
2To delete one1+
Press 2
to change.
2
On-hook.
TO CHANGE CALLER ID NUMBER
Press 3 to accept
and repeat the steps 
to change the next entry.
3
State a caller 
name.
TO ADD OR DELETETO CHANGE
1To change Caller ID number
2To change Caller Name
3To accept
Enter a Caller ID
number up to 20 digits
and wait.
Caller ID No.
Make your selection.or
TO CHANGE CALLER NAME 
						

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4.13 Live Call Screening
By assigning one of your telephone keys to this feature, you can monitor 
incoming calls that have been forwarded to the Voice Mail Service.
When in the Hands-Free Mode, you can monitor the incoming call through the 
telephone’s built-in speaker. You can speak with the caller by picking up the 
handset.
When in the Private Mode, you can monitor the incoming call through the 
handset after you hear the notification tone. You can speak with the caller by 
pressing the feature key or you can stop listening to the message by replacing 
the handset.
4.14 Recording a Two-Way Conversation
By assigning one of the function keys on your telephone to this feature, you can 
record the conversation that you are having.
You must always notify the other party before you begin recording.
There are 3 types of conversation recording, and hence 3 types of function 
keys:
(1) Two-Way Recording (TWR)
Record into your own mailbox.
(2) Two-Way Transfer (TWT)
Record into another subscriber’s mailbox.
(3) One-Touch Two-Way Transfer (One-Touch TWT)
Record into another subscriber’s mailbox with one touch. 
(Available only with KX-TDA/KX-TAW series.)
Normally, conversation recording time is limited. However, there is an 
Unlimited Message Length option. Call your System Administrator for 
assistance.This feature is available to you only if you are using a Panasonic 
KX-T series telephone system with APT/DPT Integration (see 
APT Integration and DPT Integration in the Glossary), and if the 
System Administrator has provided your extension with this 
feature.
For detailed information concerning this feature, please refer to the 
documentation of your Panasonic KX-T series telephone system.
This feature is available to you only if you are using a Panasonic 
KX-T series telephone system with APT/DPT Integration (see 
APT Integration and DPT Integration in the Glossary).
For the instructions of how to use this feature, please refer to the 
User Manual of your Panasonic KX-T series telephone system.