Panasonic Voice Processing System Kx Tvs95 Subscribers Guide

							Subscriber’s Guide
21
TO RECORD A MESSAGE
FOR IMMEDIATE DELIVERYYou can specify a maximum of 20 mailboxes as destinations for 1 
message.
Press 1 
to end 
recording.
1
Press 2 to 
accept the 
message.
2
Record a message. 
TO SET DELIVERY TIME 
AND/OR PRIVATE STATUS
or
FOR IMMEDIATE DELIVERY
To make the message private1
To return to a previous menu
Follow the prompts according to your needs.2
Press 2 to 
accept the 
delivery time.
2
Enter the day of the month 
and press #.+
Day of the Month#
On-hook.
TO SET DELIVERY TIME
Press 1.
1
Set delivery time.+
Delivery TimeFor example: 
5:00 is entered as [5] and [#]. 
5:15 is entered as [515][#].#
or
FOR IMMEDIATE 
DELIVERY
2
Press 1.
1
Press 2.
for AM1
for PM
Press 1 for AM
or 2 for PM.2
TO SET DELIVERY TIME AND/OR PRIVATE STATUS
Press 2 then return to
a previous menu.
2
On-hook. 
						

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22
3.2 Checking Mailbox Distribution
This function allows you to check the status of messages, which you have 
recorded in your mailbox, for delivery to other mailboxes.
3.3 Setting up an External Message Delivery List
Setting up an External Message Delivery List lets you send the same message 
to several outside parties and/or extensions with a single operation. Up to 2 lists 
can be maintained at the same time, and each list can contain up to 8 
members.If you pause during the recording, you must restart it within 20 s or 
the VPS will stop recording automatically.
You will not hear   for AM,   for PM when the System 
Administrator has set the time stamp of User Prompts as 24-h.
See Note about the Day of the Month entry in Section 2.2 
Replying to Messages.
You can check the delivery status of up to 84 message 
transmissions.
The System Administrator or the System Manager must authorize 
this feature before it can be used.
12
Log into your mailbox. Press 3 to check 
distribution status.
Subscriber’s 
Main Menu3
Press 3 to cancel the message 
or delete verification.
3
Press 1 to delete
distribution verification.
1
Press 2 to cancel 
message delivery.
2
On-hook.
or
IF THE MESSAGE HAS 
NOT BEEN RECEIVED 
						

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23
3.4 Sending External Delivery Messages
Use this feature to record and send external delivery messages.
The System Administrator or the System Manager must authorize 
this feature before it can be used.
Moreover, External Message Delivery has various limits (retry 
times, message length, max. messages for mailbox, etc.). If you 
have a problem, please contact your System Administrator.
Log into your mailbox. Press 6.
Enter the 
telephone 
number and wait.
6
Press 1 
to add.
1
Press 1 to 
delete.
1
Press 1 or 2 
to choose the 
delivery list.
1
1
2
Press 2.
2
Press 2.
22
or
Press 3.3
Press 3.
3
On-hook.
Subscriber’s 
Main Menu
TO DELETE
To delete all
To delete one
Make your selection. or
Enter the 
Area Code.
Area Code
IF NEEDED
Record the 
recipient’s name.Press 2 to add.
2
Enter a Line 
Access Code to 
seize a CO line.
or
Press 1 to add and 
repeat the steps.1
Press 2 
to end.
2
On-hook.
TO ADD MORE MEMBERS TO END
TO AN OUTSIDE PARTY
Line Access 
CodeTelephone 
No.or
Enter the extension 
number.
TO AN EXTENSION
Extension No.
To insert a pause or special
command, enter the partial
number and wait for the 
options menu. Press [5] to 
enter a pause. Press [4] to 
continue entering the 
telephone number. 
						

							Subscriber’s Guide
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Log into your 
mailbox.Press 6.
TO 1 RECIPIENT
6
Press 3.
3
Press 1.
11Subscriber’s 
Main Menu
Press 1.
or
Press 1 or 2 
for desired list.12or
BY EXTERNAL MESSAGE DELIVERY LIST
Press 2.
2
Press 1 
to end 
recording.
1
Press 2 
to accept.
2
Press 2 
to accept.
2
Press # for 
immediate 
delivery.
Record a 
message 
at the tone.
IF DESIRED
or#
Set delivery time.
For example: 
5:00 is entered as [5] and [#]. 
5:15 is entered as [515] [#].+#
Day of the 
Month
Enter the day of the 
month and press #.+
#
On-hook.
for AM1
for PM
Press 1 for AM 
or 2 for PM.2
Enter the 4-digit 
password or 
press # to skip.
or#
Record the 
recipient’s 
name at 
the tone.
Enter the 
Area Code.
Area Code
IF NEEDED
Enter a Line 
Access Code to 
seize a CO line.
TO AN OUTSIDE PARTY
or
Enter the 
extension 
number.
TO AN EXTENSION
Extension 
No.
To insert a pause or 
special command, enter 
the partial number and 
wait for the options 
menu. Press [5] to enter 
a pause. Press [4] to 
continue entering the 
telephone number.
Line Access Code
Enter the 
telephone 
number and 
wait.
Telephone 
No.
Enter the 4-digit 
password or 
press # to skip.
4-digit 
Passwordor#4-digit 
Password
Delivery 
Time
Press 2 
to accept.
2 
						

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3.5 Receiving External Delivery Messages
Use this feature to receive External Delivery Messages.The 4-digit password is not your password to log into your mailbox.
You can decide it freely each time you send an external delivery 
message. Be sure to share the 4-digit password with the message 
receiver.
You will not hear   for AM,   for PM when the System 
Administrator has set the time stamp of User Prompts as 24-h.
See Note about the Day of the Month entry in Section 2.2 
Replying to Messages.
Important Note: When the VPS calls to a CO line via a PRI (ISDN 
Primary Rate Access Interface) card of a Panasonic PBX, please 
be sure to add # after the telephone number (1112223333 in the 
example here):
Example: 9P1112223333#
Please contact your System Administrator for more explanation.
The message will not be delivered if the password is incorrectly 
entered 3 times; however, the receiver will hear the following 
information depending upon system programming of the VPS:
(1) If the Company Name is recorded, it will be played.
(2) If the Callback Telephone Number has been registered, it will
 be played.
(3) If the Extension of the Owner (i.e., sender) has been registered,
 it will be played.
This information helps the receiver to track down the message (or 
sender) if the receiver cannot remember the password.
It is possible for the receiver to be guided in a specified language 
(prompt). It is also possible for the receiver to select the language 
she wants. If you (as the sender of external messages) are 
interested in these options, please contact your System 
Administrator.
12
Pick up a call 
from the VPS. Press 1 to
receive the 
message.
1
Press #.
#4-digit Password
Enter the 
password that the 
sender assigned.On-hook.
IF NEEDED
Press     to 
end the call. 
						

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3.6 Replying to External Delivery Messages
Use this feature to reply to External Delivery Messages.
3.7 Checking and Setting External Message 
Delivery Status
After recording external delivery messages, you can check the delivery 
schedule or review the specified recipients. You can only check the delivery 
status (to, if you wish, cancel delivery or change the delivery time and date) of 
messages that have not yet been delivered. Included in undelivered 
messages are messages for which the recipient could not correctly enter the 
password. After listening, you have the option of deleting messages or 
changing schedules.
The System Administrator or the System Manager must authorize 
this feature before it can be used.
Press 2 to reply.
2
Press 1 to end 
recording.
1
Press 2 to accept.
2
Press 1 or 2.To make the message private
Otherwise
1
2
On-hook.
Record a message.
Pick up a call 
from the VPS. Press 1 to receive
the message.
1
Press #.
#4-digit Password
Enter the password
that the sender assigned.
IF NEEDED 
						

							Subscriber’s Guide
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Log into your 
mailbox.Press 6.
6
Press 1 to change 
the schedule or 
delete the message.
1
Press 3.
3
Press 2 to check 
the status.
2
On-hook.
Subscriber’s 
Main Menu
To cancel external message delivery1
To change the time and date
Press 1 or 2.2 
						

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4 Special Features
4.1 Call Transfer Status
Use this feature to specify how the VPS should handle a call when a caller 
reaches your extension. The following options are available: Call Blocking, Call 
Screening, Intercom Paging, Calling a Beeper, Transfer to Mailbox or Disable 
All Transfer Services.
4.2 Covering Extension
The caller goes to the covering extension in 3 ways: 
One way is via the Automated Attendant Service when the Incomplete 
Call Handling Status has enabled Covering Extension Transfer Status 
(see 4.3 Incomplete Call Handling Status). 
The second way is during a Personal Greeting announcement—if the 
caller presses [0] while a Personal Greeting is being played, she is sent 
to the covering extension or to an operator (if the covering extension is 
not specified).
The third way is while recording a message—if the caller presses [0] 
while leaving a message, she is sent to the covering extension or to an 
operator (if the covering extension is not specified). The Intercom Paging feature is available only if you are using a 
Panasonic KX-T series telephone system with APT/DPT 
Integration (see APT Integration and DPT Integration in the 
Glossary).
To activate this feature, your System Administrator must assign a 
Covering Extension to your mailbox.
Log into your 
mailbox.Press 4.
Subscriber’s 
Main Menu
On-hook.
4
Press 1.
1
To enable Call Blocking
To enable Call Screening
To enable Intercom Paging
To enable Beeper Access
To enable Transfer to Mailbox
Follow the prompts 
according to your needs.1
2
3
4
5
To disable All Transfer Service6 
						

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29
4.3 Incomplete Call Handling Status
Calls are considered incomplete if there is no answer or if the line is busy.
The Incomplete Call Handling Status has six options: (1) record a message 
from the caller; (2) transfer the caller to a covering extension; (3) page the 
mailbox owner by intercom (Intercom Paging); (4) notify the mailbox owner via 
a beeper; (5) transfer the caller to the operator; or (6) let the caller try another 
extension.The caller will not know to press [0] for transfer to your covering 
extension. Therefore, the caller must be instructed. For example, 
you might record the Busy Greeting in this way: Hi, this is Cindy. 
Sorry, but I am busy with another call right now. If you press [0] 
now, you will be transferred to my secretary. Otherwise, please 
leave a message after you hear the tone.
Log into your mailbox. Press 4.
Subscriber’s 
Main Menu
On-hook.
4
Press 2.
2
Enter the extension 
number.
Extension No.
WHEN YOU REASSIGN 
THE COVERING EXTENSION
Press 1
to change.
1
Enter the new
extension number.
Extension No.
Press 2
to accept.
2
or
On-hook. To set Leaving a Message Status
To set Covering Extension Transfer Status
To set Intercom Paging Status
To set Beeper Access Status
To set Operator Transfer Status
Follow the prompts according to your needs.
1
2
3
4
5
To set Returning to Top Menu 
Automated Attendant Service Status6
Log into your mailbox. Press 4.
Subscriber’s 
Main Menu4
Press 4.
4
Make your selection.
2
1To change
To accept 
						

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4.4 Message Reception Mode
Use this feature to direct callers to either your regular or interview mailbox.
This mode is effective for: (1) Incomplete Call Handling Service (when the 
subscriber’s line is busy, or she cannot take the call, or when she has enabled 
Call Blocking), and (2) when the transfer destination of calls is set to a Logical 
Extension.The Intercom Paging feature is available only if you are using a 
Panasonic KX-T series telephone system with APT/DPT 
Integration (see APT Integration and DPT Integration in the 
Glossary).
Not all subscribers have an interview mailbox. The System 
Administrator or the System Manager must assign an interview 
mailbox.
On-hook.Log into your mailbox. Press 4.
Subscriber’s 
Main Menu4
Press 3.
3
Press 1 to change.
(Interview Mode/Message 
Recording Mode)
1