Panasonic Kxfp85 Fax Machine Operating Instructions

							61
Option
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”
1
Press .
Display:
2
Press , then  .
3
Press .
4
Rotate  to select “RECORD”.
5
Press .
6
Speak clearly about 20 cm (8 inches) away
from the microphone.
lThe display will show the remaining
recording time.
Example:
TRNS  REC.   15s
TRNS  REC.   16s
SET
RECORD
JOG DIAL
CHECK
SET
TRNS-GREETING
61
1.SYSTEM SET UP
MENU
SET
MicrophoneSTOP
/MENU
JOG DIAL
Display
To check your transfer greeting message
1.Press , , then .
2.Rotate  to select “CHECK”.
3.Press .
lThe unit will play your message.
4.Press .
MENU
SET
JOG DIAL
SET61MENU
7
When finished recording, press
.
lThe unit will repeat your message.
Adjust the volume using  or
.
8
Press .MENU
STOP
To erase your transfer greeting message
1.Press , , then .
2.Rotate  to select “ERASE”.
3.Press .
lYour own message will be erased.
4.Press .
lThe pre-recorded greeting message will be
played when transferring a call.
MENU
SET
JOG DIAL
SET61MENU 
						

							JOG DIALSET
MENUDisplay
Features Summary
62
The unit provides various programming features. Program the desired setting by referring to the
programming tables (p. 63–68).
1
Press .
Display:
2
Select the feature you wish to program.
n
For basic features(p. 63)
Rotate  until the desired
feature is displayed.
n
For advanced features(p. 64–68)
Rotate  until the following is
displayed.
Press and rotate 
until the desired feature is displayed.
3
Press .
lThe current setting of the feature will be
displayed.
4
Rotate  until the desired setting
is displayed.
lThis step may be slightly different
depending on the feature.
5
Press .
lThe setting you selected is set, and the
next feature will be displayed.
6
To exit programming, press .MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
JOG DIAL
1.SYSTEM SET UP
MENU
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using .
1.Press 
.
2.Press  and the 2-digit code number.
3.Follow steps 3 to 6 above.
lSee programming tables (p. 63–68) for codes.
MENU
JOG DIAL
Programming!
General programming method
To cancel programming
Press  to exit the program.MENU 
						

							“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service. This setting is also available after
activating the FAX ONLY mode 
(p. 43). See page 13 for details.
“VOX”: Unlimited
“1 MIN”: Up to 1 minute
ID = 111
63
Features Summary
Basic features!
Programming table
Code
#01
To set the date and timeSET DATE & TIME
mm/dd/yy  
hh:mm
(2 digits for
each entry)
See pages 14 and 15 for details.
See page 16 for details.
“ERROR”: The sending report will
be printed only when fax
transmission fails (p. 32).
“ON”: The sending report will be
printed after every transmission. #02
To set your logo
YOUR LOGO(Up to 30
characters)
Display & FeatureSettingsHow the unit operates
#03
To set your facsimile telephone
numberYOUR FAX NO.(Up to 20 
digits)
#04
To print and check the sending
report for fax transmission resultsSENDING REPORT
ERROR
ON
OFF
#13
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
TONE
PULSE
(The default setting is in bold type.)
1.Follow steps 1–3 on page 62.
2.Enter any 3–digit number except a
number using 0 or 7.
3.Press .
4.Press .
MENU
SET
VOX
1 MIN
#06
To change the number of rings
before the unit answers a call
in the FAX ONLY modeFAX RING COUNT
1, 2, 3, 4
To change the number of rings
before the unit answers a call
in the TAD/FAX modeTAD RING COUNT
1,2, 3, 4
TOLL SAVER
RINGER OFF
#10
To change the recording time for an
incoming messageRECORDING TIME
To operate the answering device
from a remote locationREMOTE TAD ID#11This setting is also available after
activating the TAD/FAX mode.
See page 50 for details. 
						

							To send a document:
1.Insert the document.
2.Follow steps 1–3 above.
3.Rotate  to select “ON”.
4.Press .
5.Enter the fax number.
6.Press .
7.Enter the transmission start time.
Press  to select “AM” or “PM”.
8.Press .
9.Press .
lTo cancel after programming,
press then 
.SETSTOP
MENU
SET
SET
SET
JOG DIAL
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 32).
“NEXT FAX”: For the next
attempted fax transmission. After
transmission, the unit will return to
the previous setting.
“ERROR”: When previous fax
transmission fails and you redial
the same number.
lThis feature is not available for
broadcast transmission.
lThe calling charge may be higher.
Features Summary
64
How to set menu options
1.Press .
2.Rotate  until the following is displayed.
Display:
Press  and rotate  until the desired
feature is displayed.
3.Press .
4.Rotate  until the desired setting is displayed.
5.Press .
6.Press .
MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU
Programming table
Code
#22To print the journal report
automatically for fax communications
AUTO JOURNALON
OFF
#23If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
Display & FeatureSettingsHow the unit operates
#25To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
lThe setting can be reserved to
take place up to 24 hours in
advance. DELAYED SEND
NEXT FAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)
Advanced features!
Note:
lStep 4 may be slightly
different depending on the
feature.
lSee page 62 for more details. 
						

							If you hear slow beeps, press
and listen to
recorded messages (p. 54). The
beeps will stop.
PLAY MESSAGES
1.Follow steps 1–3 on page 64.
2.Rotate  to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and  .
5.Press .
6.Press .
lDo not enter “0000”.
MENU
SET
SET
JOG DIAL
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 25).
Select the ring pattern to be
assigned to the facsimile number.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
lFor more information about
telephone services, contact your
telephone company.
65
Features Summary
A, B, C, D
OFF
#31If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.RING DETECTION
CodeDisplay & FeatureSettingsHow the unit operates
(The default setting is in bold type.)
#39
To adjust the display contrastLCD CONTRAST
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light. #36If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
Select the desired reduction rate.RCV REDUCTION
100%
92%
86%
72%
See pages 44 and 45 for details.
#30
To change the number of rings
when the unit detects a voice call in
the TEL/FAX modeSILENT FAX RING
3, 4, 5, 6
(continued) #26
To print the Caller ID list
automaticallyAUTO CALL. LIST
ON
OFF
#41If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 46).FAX ACTIVATION
ON/
CODE=9
OFF
Legal
SettingRecording paper Original document
100% Legal Letter, A4
92%Letter Letter
Legal Legal
86% Letter A4
72% Letter
#42
To alert you with beeps when a
new voice message is recordedMESSAGE ALERT
ON
OFF 
						

							If you hear slow beeps, erase the
recorded messages (p. 55). The
beeps will stop.
Voice guidance example:
“
Start transmission.”
“
Please hang up the handset for
transmission.
”
“
Transmission is complete.”
“
Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Please hang up the handset for
reception.
”
“
Reception is complete.”
“
Reception has failed.”
“Reception has been interrupted.”
“ON”: You do not have to press
for fax reception.
FAX START
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
lTo hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”. FAX GUIDANCE#47
Features Summary
66
(The default setting is in bold type.)
Programming table (cont.)
CodeDisplay & FeatureSettingsHow the unit operates
#46To receive a fax automatically 
when you answer a call and hear 
a fax calling tone (slow beep).FRIENDLY RCV
ON
OFF
#44To alert you with beeps when a
received document is stored into
memory due to a problem.
RECEIVE ALERTON
OFF
Advanced features (cont.)!
If you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.
How to set menu options
1.Press .
2.Rotate  until the following is displayed.
Display:
Press  and rotate  until the desired
feature is displayed.
3.Press .
4.Rotate  until the desired setting is displayed.
5.Press .
6.Press .
MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU
Note:
lStep 4 may be slightly
different depending on the
feature.
lSee page 62 for more details.
#43To alert you with beeps when there
is less than 60 seconds of
remaining recording time.REC. TIME ALERT
ON
OFF
ON
OFF
ERROR 
						

							“16s”: Up to 16 seconds
“60s”: Up to 60 seconds
lIf you change to 60 seconds, we
recommend that you tell the caller
in your own greeting message to
press  9 before starting fax
transmission.
lIf you change to 16 seconds from
60 seconds, your own recorded
greeting message will be deleted
and will be played the pre-
recorded message.
16s
60s
See pages 33 and 34 for details.
#75
To apply to the NetMoves Global
Fax Network and activate the IQ-
FAX functionIQ-FAXON
OFF1.Follow steps 1–3 on page 66.
2.Rotate  to select “ON”.
3.Press .
4.Enter the transfer telephone
number.
5.Press .
6.Press .
lThis feature can be turned on/off
from a remote location (p. 59).
MENU
SET
SET
JOG DIAL
Features Summary
67
CodeDisplay & FeatureSettingsHow the unit operates
(The default setting is in bold type.)
#54To change the recording time for
your own TAD/FAX greeting
message (p. 52)GREETING TIME
#60To transfer a recorded incoming
message to another telephone 
(p. 60)MESSAGE TRANS.
ON
OFF
(continued) See page 47 for details. #61
To check, record or erase a transfer
greeting messageTRNS-GREETING
CHECK
RECORD
ERASESee page 61 for details.
#67To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.ICM MONITOR
ON
OFF
If you select “OFF”, you cannot
monitor the incoming message.
#70If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.PAGER CALL
ON
OFF 
						

							See pages 44 and 45 for details.
1.Follow steps 1–3 above.
2.
Rotate  to select “YES”.
3.Press .
4.Press again.
5.Press .
MENU
SET
SET
JOG DIAL
“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 50)
“FAX ONLY”: Facsimile only mode
(p. 43)
“TEL/FAX”: Telephone/Facsimile
mode (p. 44, 45)
lIf you select “TEL/FAX”, the unit
will print an information list.
CodeDisplay & FeatureSettingsHow the unit operates
Features Summary
68
Programming table (cont.)
#78If you use an extension telephone
in the TEL/FAX mode, select the
desired number of rings to be
generated before the unit answers.TEL/FAX RING1, 2, 3, 4
#80
To reset the advanced features to
their default settingsSET DEFAULT
YES
NO
You can confirm the status of the
other party’s machine.
lIf the ring back tone continues, the
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
lThe connecting tone volume
cannot be adjusted. #76If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones; fax
tone, ring back tone and busy tone.CONNECTING TONE
ON
OFF
#77To change the receive mode in the
AUTO ANSWER settingAUTO ANSWER
TAD/FAX
FAX ONLY
TEL/FAX
(The pre-selected setting is in bold type.)
Advanced features (cont.)!
How to set menu options
1.Press .
2.Rotate  until the following is displayed.
Display:
Press  and rotate  until the desired
feature is displayed.
3.Press .
4.Rotate  until the desired setting is displayed.
5.Press .
6.Press .
MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU
Note:
lStep 4 may be slightly
different depending on the
feature.
lSee page 62 for more details. 
						

							69
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Reports!
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
MEMORY FULL
NO DOCUMENT
OTHER FAX NOT RESPOND
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK40–42
46–52
58, 65
68, 72
FF
43
44
—
54
59
70
—
—
—
—
—
—
lA transmission or reception error occurred. Try
again or check with the other party.
lAn overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 64).
lThe document is jammed. Remove the jammed
document (p. 77).
lA transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
lThe document was not received due to memory
being full.
lThe document was not fed into the unit properly.
Reinsert the document and try again.
lThe other party’s fax machine is busy or has run
out of recording paper. Try again.
lThe document was not fed properly. Reinsert the
document and try again.
lThe other party’s fax machine rings too many
times. Send a fax manually – dial the number,
confirm the fax tone, and press  .
lThe other party’s machine is not a facsimile.
Check with the other party.
lThe number you dialed is not in service.
lwas pressed and fax communication was
canceled.
lThe covers were opened. Close them and try
again.
lFax communication was successful.
STOP
FAX START
Error
codeCause & Remedy
If your unit cannot send a fax, check the following.
– The number you dialed is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 32). 
						

							70
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display!
Display message
LOADING ERROR
JOG-DIAL FULL
FAX MEMORY FULL
FAX IN MEMORY
CHECK PAPER
CHECK MEMORY
CHECK DOCUMENT
CHECK FILM
COVER OPEN
CALL SERVICE2
CALL SERVICElThere is something wrong with the unit. Contact our service
personnel.
lThe covers are open. Close them.
lThe ink film is empty. Replace the ink film with a new one 
(p. 78, 79).
lThe ink film is not installed. Install it (p. 78, 79).
lThe ink film is slack. Tighten it (see step 6 on page 79).
lThe document is not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 80) and try again. If the problem remains, adjust
the feeder pressure (p. 77).
lMemory (telephone numbers, parameters, etc.) has been erased.
Re-program.
lThe recording paper is not installed or the unit has run out of
paper. Install paper and press  to clear the message.
lThe recording paper is not fed into the unit properly. Reinstall
paper (p. 11) and press  to clear the message. 
lThe recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 76) and press  to
clear the message. Do not install folded or heavily curled paper.
lThe unit has a document in memory. See the other displayed
message instructions to print out the document.
lMemory is full of received documents due to a lack of recording
paper or a recording paper jam etc. Install paper or clear the
jammed paper.
lWhen performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
lThere is no space to store new stations in the JOG DIAL
directory. Erase unnecessary stations (p. 22).
lA loading error occurred while receiving data from NetMoves.
Contact NetMoves at 1-888-332-9728.
SET
SET
SET
Cause & Remedy
If the unit detects a problem, one or more of the following messages will appear on the display.