Panasonic Kxfp85 Fax Machine Operating Instructions

							31
Sending Faxes
600 mm 
(23
5⁄8)
Paper width Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 
208 mm (83⁄16) 
Effective scanning area
 4 mmScanned
area
216 mm (81⁄2)
Note:
lRemove clips, staples or other similar fastening objects.
lCheck that ink, paste or correction fluid has dried.
lDo not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
Documents you can send
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.) Convenient way to send a fax
You can dial the fax number first before inserting
the document. This is convenient if the other
party’s number is indicated on the document.
1.Enter the fax number.
lThe handset must be on the cradle.
2.Insert the document.
3.Press .
If your unit does not send a fax using the
JOG DIAL directory
lConfirm the stored items on the display (p. 23)
or on the telephone number list (p. 81).
lCheck that the number dialed is answered by
the other party’s machine.
1.Rotate  until the desired name is
displayed.
2.Press .
lThe connecting tone will be heard during dialing
to tell you the status of the other party’s machine
(feature #76 on page 68).
DIGITAL SP-PHONE
JOG DIAL
FAX START
To transmit more than 10 pages at a time
Insert the first 10 pages of the document. Add the
extra pages (up to 10) before the last page is fed
into the unit.
To stop transmission
Press .
To redial the last number
Press .
lIf the line is busy, the unit will automatically
redial the number up to 2 times.
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press  .
Fax auto redial for the JOG DIAL directory
If the line is busy or there is no answer when
using the JOG DIAL directory, the unit will
automatically redial the number up to 2 times.
lThis feature is also available for delayed
transmission (feature #25 on page 64).
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press  .STOP
WAITING REDIAL
STOP
WAITING REDIAL
REDIAL/PAUSE
STOP 
						

							01 2345678 0051 SND
00COMMUNICATION ERROR   43 Jan. 20 2000 09:19AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 20 09:18AM
SENDING REPORT
CODE
NO. USAGE TIME MODE PAGESSTART TIME RESULT
OTHER FACSIMILE
SND: Sent directly.
IQ-FAX: Sent to the fax 
server of the 
NetMoves network (p. 33).Communication
message (p. 69)Error code
Sample of a sending report
32
Sending Faxes
Reports for confirmation
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of fax transmission results. To use this feature,
activate feature #04 (p. 63).
Note:
lIf your fax is not transmitted to the other party’s fax machine when using the NetMoves network (p. 33),
the NetMoves network will send a Non-Delivery Notice to your unit.
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 81.
—
To print automatically after every 30 new fax communications, select “ON” with feature #22 (p. 64).
If you select “OFF”, the unit will not print the journal automatically but store the records of fax
communications.
NO.
01
02
03
04
053332222
9998765
John
555556677USAGE TIME
0045
0058
0048
0245
0350MODE
SND
IQ-FAX
RCV
SND
SND
RCVPAGES
01
02
01
03
05
03OK
OK
OK
COMMUNICATION ERROR  43
OK
OK START TIMEJan. 25 2000 11:22AM
Jan. 21 07:14AM
Jan. 21 08:17AM
Jan. 21 09:18AM
Jan. 22 10:35AMRESULT CODE
OTHER FACSIMILE
JOURNAL
SND:     Sent directly.
IQ-FAX: Sent to the fax 
server of the 
NetMoves network (p. 33).
RCV: Received directly.Communication
message (p. 69)Error code
Sample of a journal report
YOUR LOGO    :
YOUR FAX NO. :
Note:
lIf your fax is not transmitted to the other party’s fax machine when using the NetMoves network (p. 33),
the NetMoves network will send a Non-Delivery Notice to your unit. 
						

							33
Sending Faxes
IQ-FAX!
This feature can only be used after applying to NetMoves.
IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button.
Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your
fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and
will automatically resend your fax for you if the receiving fax machine is unavailable.
This “fax-only” network has the added advantage of cost efficiency due to the Internet being
integrated into the network. Every fax is secure since the NetMoves network utilizes the highest
encryption legally allowed, ensuring that your document stays secure. You get the benefits of
carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.
For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in
the JOG DIAL directory (p. 20). 
How your fax is sent to the other party’s fax machine
Fax server
Your unit will send a
fax to the fax server.The fax server will 
receive the fax from 
your unit, then send 
it to the other party’s 
fax machine.The other party’s fax 
machine will receive the 
fax from the fax server.
If any transmission 
errors occur between 
your unit and the fax 
server, your unit will 
automatically redial the 
fax server up to 2 times.If any transmission errors occur between the fax 
server and the other party’s fax machine, the fax 
server will automatically redial the other party’s 
fax machine up to 3 times. If your fax is still not 
transmitted after 3 attempts, the fax server will 
fax a Non-Delivery Notice to you. In this case, 
there is no charge. Set your unit to receive a fax.
How to apply for the NetMoves Internet service for your
unit
1.Fill out the attached application form and fax it to 1-800-909-6649.
lThe NetMoves company will send you a welcome fax after they have activated your
account.
lThere is no application or monthly fee. You pay only for the faxes you send.
2.To activate the IQ-FAX function from your fax machine, set feature #75 to “ON” (p. 67). 
						

							34
Sending Faxes
Sending a fax using the Internet
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press 
repeatedly to select the desired setting 
(p. 30).
4
Press .
5
Enter the fax number using the dial keypad
or .
lWhen you use the  , display
the desired item and press  .
Example:
6
Press .
SENT TO SERVER
SENDING   P 1
CONNECTING.....
TRYING IQ-FAX
FAX START
FAX=223344
SET
JOG DIAL
JOG DIAL
IQFAX TO WHERE?
IQ-FAX
RESOLUTION
STANDARDFACE DOWN
Document guides
JOG DIAL
RESOLUTION
IQ-FAX
Display
FAX START
SET
If you cannot send a fax
lContact NetMoves at 1-888-332-9728.
The NetMoves customer service center
may send you a program update. While
receiving this update, the following
message will be displayed for about 3
minutes.
Display:
lDuring this time, you will not be able to
operate the unit or an extension
telephone, if it is connected.
lIf a loading error occurs, the unit will
display the following message.
In this case, contact NetMoves at 
1-888-332-9728.LOADING ERROR
LOADING IQ-DATA
Note:
lIf the number you dialed is out of the NetMoves
network service area, the unit will show the following
messages and send the fax directly over the telephone
line.
Display:
If these messages are displayed when sending a fax
long-distance or internationally using IQ-FAX, contact
NetMoves at 1-888-332-9728.SENDING NORMAL
OUT OF NETWORK 
						

							35
Sending Faxes
1
Press two times.
Display:
2
Press .
3
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 30).
4
Press .
lYou can also use the handset.
5
Dial the fax number.
6
When a fax tone is heard, press
.
FAX START
DIGITAL SP-PHONE
RESOLUTION
SET
1.SEND GUIDE
HELP
To transmit, insert the document
face down until you hear the beep.
Voice guide:
Press the speaker phone button,
then dial the phone number. 
When the fax tone is heard, press
the start button.
Start transmission.
Sending a fax with the voice guide!
You can send documents by following the voice guide. After transmission, the voice guide will
turn off automatically.
FACE DOWN
SET
Display
FAX START
RESOLUTION
DIGITAL SP-PHONE
HELP 
						

							FACE DOWN
JOG DIAL
STOP
SET
Display
FAX START
RESOLUTION
36
Sending Faxes
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 30).
2
Rotate  until the following is
displayed.
Display:
3
Press .
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
lTo program other stations, repeat steps 4 
and 5 (up to 20 stations).
6
Press  after programming all
of the desired stations.
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 39).
FAX START
DIR=Bill [
001]
SET
Bill [
000]
JOG DIAL
DIR= [
000]
SET

JOG DIAL
RESOLUTION
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are
stored in the JOG DIAL directory. If you only wish to send a document once, select the parties
for each transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIAL directory (p. 20).
Note:
lIf you select the “FINE”, “SUPER FINE” or
“HALF TONE” resolution, the number of
pages that the unit can transmit will decrease.
lIf one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 2 times
after all of the other stations have been
called.
To cancel the broadcast setting
1.Press  while the unit displays the following
message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP 
						

							JOG DIALSET
STOP
DIRECTORY PROGRAM
Display
37
Sending Faxes
Programming the stations in the broadcast memory
1
Press .
Display:
2
Press again.
3
Press .
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
Example:
lTo program other stations, repeat steps 4
and 5 (up to 20 stations).
6
Press  after programming all of the
desired stations.
7
Press  to exit the program.STOP
PRESS DIR.PROG.
USE JOG-DIAL OR
REGISTERED
SET
DIR=John [
001]
SET
John [
000]
JOG DIAL
DIR= [
000]
SET
PRESS SET
BROADCAST
DIRECTORY PROGRAM
PRESS DIR.PROG.
USE JOG-DIAL OR
DIRECTORY PROGRAM
Note:
lIf you enter the wrong station, press
after step 5 to erase the station.
lConfirm the stored numbers by printing a
broadcast programming list (p. 81).
STOP
Broadcast transmission to pre-programmed 
parties!
This feature is useful for sending the same document often to selected parties whose fax
numbers are stored in the JOG DIAL directory. First program the parties (see below) then see
page 39 for transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIAL directory (p. 20). 
						

							38
Sending Faxes
JOG DIALSET
STOPDIRECTORY PROGRAM
Display
1
Rotate  until the following is
displayed.
Display:
2
Press .
ADD=  DELETE=#DIRECTORY PROGRAM

JOG DIAL
Erasing
3
Press  to select “DELETE”.
4
Rotate  until the desired name
is displayed.
Example:
lTo cancel erasing, press .
5
Press .
6
Press .
Example:
lTo delete other stations, repeat steps 4 to 6.
7
Press  to exit the
program.DIRECTORY PROGRAM
Bob
DELETED
SET
YES:SET/NO:STOP
DELETE OK?
SET
STOP
Dick
JOG DIAL
Adding/erasing a station in the broadcast memory
Adding
3
Press  to select “ADD”.
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
Example:
lTo add other stations, repeat steps 4 and 5
(up to 20 stations).
6
Press  to exit the
program.DIRECTORY PROGRAM
Nikki
REGISTERED
SET
Mike
JOG DIAL 
						

							FACE DOWN
STOP
FAX START
JOG DIAL
Display
SET
RESOLUTION
39
Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard
resolution (p. 85).
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting (p. 30).
2
Rotate  until the following is
displayed.
Display:
3
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report
(see below).
FAX START

JOG DIAL
RESOLUTION
Note:
lIf you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
lIf one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press  while the unit displays the
following message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP
Sample of a broadcast sending report
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2000 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 10 09:31AM
Jan. 10 09:33AM
Jan. 10 09:34AM
Jan. 10 09:35AM
TOTALRESULT (IQ-FAX)
OTHER FACSIMILE
(008)
BROADCAST REPORT
Total number of pages sent to 
the fax server of the NetMoves 
network (p. 33).The “   ” mark shows the fax has been sent 
to the fax server of the NetMoves network
(p. 33). 
						

							40
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 43)
When receiving calls:
The unit will begin fax
receiving.
Use only as fax
You want to receive
all voice and fax
calls automatically.
TAD/FAX mode(p. 50)
When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving fax calls:
The unit will activate the fax
function to receive documents.
is Mike...Hi, this
Use as answering
device and/or fax
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
Turn AUTO ANSWER on by pressing  .AUTO ANSWER
MEMORY%    CALLS    ON
AUTO ANSWER
t