Panasonic Kxfp85 Fax Machine Operating Instructions

							11
Setup
For fax advantage assistance, call 1-800-435-7329.
Note for recording paper:
lAvoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper
used for resumes.
lDo not use different types or thicknesses of paper at the same time. This may cause a paper jam.
lAvoid extremely smooth or shiny paper that is highly textured. 
lAvoid paper that is coated, damaged or wrinkled.
Note:
lAvoid double-sided printing.
lDo not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
lSome paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
Recording paper!
Letter* or legal** size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2
to 75 g/m2(16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2(24 lb.) paper.
**Letter = 
216 mm x279 mm (81⁄2x 11)
**Legal = 216 mm x356 mm (81⁄2x 14)
If you use legal size paper, please purchase a legal paper tray, Model No. KX-FA50 (p. 7) and
install it (p. 10).
For best results, only use inkjet paper such as Hammermill Jet Print. If you use other
types of paper, the print quality may be affected.
R
1
Fan the stack of paper to prevent a paper
jam.
2
Pull the tension bar forward and hold open
while inserting the paper.
lThe paper should not be over the tab.
lIf the paper is not inserted correctly,
readjust the paper or the paper may jam.
Tab Tension bar
Stack of 
paper
Correct
Incorrect
Adding paper
1.Pull the tension bar forward and hold open while
removing all of the installed paper.
2.Add paper to the removed paper and straighten.
3.Fan the stack of paper.
4.Pull the tension bar forward and hold open while
inserting the paper.
Tension bar 
						

							Wall jack 
(RJ11C)120 V, 60 Hz
Telephone 
line cord Power cord
Power surge
protector(          )
Line surge
protector(         )
Handset cord
12
Setup
For fax advantage assistance, call 1-800-435-7329.
Connections!
1
Connect the handset cord.
2
Connect the telephone line cord.
3
Connect the power cord.
lWhen the power is turned on for the
first time, the unit will print some 
basic information.
Note:
lFor additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
The warranty does not cover damage due to power line surges or lightning.
lWhen you operate this product, the power outlet should be near the product and easily accessible. 
						

							13
Setup
For fax advantage assistance, call 1-800-435-7329.
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit, fulfilling the requirements of
the Telephone Protection Act of 1991.
Setting the date and time
Fax Correspondence
Your logoYour facsimile telephone numberDate and time
FROM : Panasonic FaxExample:FAX NO. : 1234567 Feb. 26 2000 09:02AM  P1
1
Press .
Display:
2
Press , then  .
3
Press .
Cursor
4
Enter the correct month/day/year by selecting
2 digits for each, using the dial keypad.
Example:Aug. 10, 2000
Press .
5
Press .
6
Enter the correct hour/minute by selecting 
2 digits for each, using the dial keypad.
Press  to select “AM” or “PM”.
Example:3:15PM
1.Press .
2.Press  until “PM” is displayed.
TIME:   0
3:15PM
TIME:   03:15AM
15 03
TIME:   12:00AM
SET
M:08/D:10/Y:00
0 01 080
M:01/D:01/Y:00
SET
SET DATE & TIME
01
1.SYSTEM SET UP
MENU
7
Press .
8
Press .MENU
SETUP ITEM [  ]
SET
/
JOG DIALSET
MENU
STOP
Display
To correct a mistake
lPress  or  to move the cursor to the
incorrect number, and make the correction.
lIf you press  while programming, the
display will return to the previous one.STOP
Note:
lYou can enter your number by rotating
in steps 4 and 6. In this case,
press  to move the cursor.
lThe accuracy of the clock is approximately
±60 seconds a month.
JOG DIAL 
						

							14
Setup
For fax advantage assistance, call 1-800-435-7329.
/
JOG DIALSET
MENU
STOP
Display
MUTE
(Insert) (Hyphen)
(Delete)
FLASH
1
Press .
Display:
2
Press , then  .
3
Press .
4
Enter your logo, up to 30 characters, using
the dial keypad. See next page for details.
Example:Bill
1.Press twice.
Cursor
2.Press six times.
3.Press six times.
4.Press  to move the cursor to the next
space and press  six times.
5
Press .
6
Press .MENU
SETUP ITEM [  ]
SET
LOGO=Bill
5
LOGO=Bil
5
LOGO=Bi
4
LOGO=B
2
LOGO=
SET
YOUR LOGO
02
1.SYSTEM SET UP
MENU
Setting your logo
To correct a mistake
lPress  or  to move the cursor to the
incorrect character, and make the correction.
To delete a character
lMove the cursor to the character you want to
delete and press  .
STOP
To insert a character
1.Press  or  to move the cursor to the
position to the right of where you want to insert
the character.
2.Press  (Insert) to insert a space and
enter the character.
MUTE
Note:
lYou can enter your logo by rotating
(see next page).
JOG DIAL
The logo can be your company, division or name. 
						

							15
Setup
For fax advantage assistance, call 1-800-435-7329.
1
2
3
4
5
6
7
8
9
0
FLASH
STOP
MUTE
Keys Characters
Hyphenbutton (To insert a hyphen.)
Insertbutton (To insert one character or one space.)
Deletebutton (To delete a character.)
key (To move the cursor to the left.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
1[ ] { }+–/=, ._` : ;?|
ABCabc2 
DEFdef3
GHIghi4
JKLjkl5
MNOmno6
PQRS p q r s 7
TUV t uv8
WXYZwxyz9
0( ) ! #$%&¥ @^ ’®
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1.Rotate  until the desired character is 
displayed.
2.Press  to move the cursor to the next space.
lThe character displayed in step 1 is inserted.
3.Return to step 1 to enter the next character.
JOG DIAL
Display order of characters
Capital 
alphabet
Lower case 
alphabetNumber
Symbol: Rotating to 
  the right
: Rotating to 
  the left
JOG DIAL 
						

							16
Setup
For fax advantage assistance, call 1-800-435-7329.
Setting your facsimile telephone number
1
Press .
Display:
2
Press , then  .
3
Press .
4
Enter your facsimile telephone number, up to 
20 digits, using the dial keypad.
Example:
5
Press .
6
Press .MENU
SETUP ITEM [  ]
SET
NO.=1234567
NO.=
SET
YOUR FAX NO.
03
1.SYSTEM SET UP
MENU
/
JOG DIALSET
MENU
STOP
Display
(Hyphen)
(Delete)
FLASH
Note:
lYou can enter your facsimile telephone number by
rotating  . If using  , press
to move the cursor.
lThe  button replaces the digit with a “+” and the
button replaces it with a space.
Example(using the dial keypad):  +234  5678
Press .
lTo enter a hyphen in a telephone number, press
(Hyphen).
FLASH
24678 35
JOG DIALJOG DIAL
To correct a mistake
lPress  or  to move the cursor to the
incorrect number, and make the correction.
To delete a number
lMove the cursor to the number you want to
delete and press  .
STOP 
						

							For fax advantage assistance, call 1-800-435-7329.
Volumes
17
/
SET
Display
Adjusting volumes!
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press  or  .
nTo turn the ringer off:
1.Press  repeatedly until the following
message is displayed.
Display:
2.Press .
lTo turn the ringer back on, press  .
nWhile the ringer volume is set to off:
The display will show the following message.
When a call is received, the unit will not ring and
will display the following.
Handset receiver volume
5 levels (high to low) are available.
While using the handset,press or .
Speaker volume
8 levels (high to low) are available.
While using the speakerphone,press or .
Fax voice guidance volume
9 levels (high to off) are available.
While listening to the fax voice guidance,
press or .
Answering device volume
9 levels (high to off) are available.
While listening to the recorded messages,
press or .
INCOMING CALL
RINGER OFF
SET
YES:SET/NO:STOP
RINGER OFF= OK? 
						

							Handset
MUTE
Display
DIGITAL SP-PHONEMicrophone
/
DIGITAL SP-PHONE
REDIAL/PAUSE
Handset
Display
MUTE
Microphone
/
18
Making and Answering Calls
For fax advantage assistance, call 1-800-435-7329.
1
Press or lift the
handset.
Display:
2
Dial the telephone number.
Example:
lIf you misdial, hang up and dial again.
3
When the other party answers, talk into the
microphone or handset.
4
When finished talking, press
or replace the
handset.
DIGITAL SP-PHONE
TEL=2345678
TEL=
DIGITAL SP-PHONE
To redial the last number
1.Press  or lift the handset.
2.Press .
To mute your voice to the other party
1.Press during a telephone conversation.
Display:
lThe other party cannot hear you, but you can
hear them.
2.To resume the conversation, press 
again.
MUTE

MUTE
REDIAL/PAUSE
DIGITAL SP-PHONE
Voice calls - making!
1
When the unit rings, press
or lift the handset.
2
When finished talking, press
or replace the
handset.
DIGITAL SP-PHONE
DIGITAL SP-PHONE
Voice calls - answering!
Speakerphone operation
lUse the speakerphone in a quiet room.
lAdjust the speakerphone volume using
or .
lTo switch to the handset, lift the handset.
To switch back to the speakerphone, press
.
DIGITAL SP-PHONE
Note:
lThe dialing mode is set to “TONE” as a default setting.
If you cannot dial, change to “PULSE” with feature #13
(p. 63). 
						

							19
Making and Answering Calls
TONE
FLASH
REDIAL/PAUSE
TONE, FLASH and PAUSE buttons!
TONE button
The  ( ) button is used for rotary pulse
dial services and allows you to temporarily change
from pulse to tone mode during a dialing
operation.
When you hang up, the unit will automatically
return to the pulse mode.TONE
FLASH button
The  button functions like the
hookswitch on a regular telephone. If you misdial a
telephone number, press the  button
firmly. 
The  button also allows you to use
special features of a host exchange (if connected)
or local telephone company services such as call
waiting. For further details, contact your host
exchange supplier or local telephone company.
FLASH
FLASH
FLASH
Entering pauses
When the  button is pressed
during dialing, a pause will be inserted.REDIAL/PAUSE
9 PAUSE
Line access codeTelephone number
Example 2:
If a transmission error occurs during an overseas
fax transmission, add two pauses at the end of the
telephone number.
International
access codeCountry
codePAUSEPAUSE Telephone
number
Example 1:
If your unit is connected to a host exchange, insert
a pause to get an outside line.
Note:
lTONE and PAUSE can be stored into a
telephone number in the JOG DIAL
directory. 
						

							20
JOG DIAL
Storing names and telephone numbers
in the JOG DIAL directory!
For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory 
(50 stations). 
For your convenience, the following 2 stations have been pre-programmed.
HELP-FAX (1-800-435-7329):If you cannot correct a problem after trying the help function 
(p. 8), call using this station (p. 23).
IQ-FAX-CS (IQ-FAX Customer Service Center)(1-888-332-9728):If you have a problem with
IQ-FAX, call using this station (p. 23).
If you do not need the above stations, you can erase them (p. 22).
1
Press .
Display:
2
Rotate  until the following is
displayed.
3
Enter the name, up to 10 characters, by
following the instructions on the next page.
Example:
4
Press .
5
Enter the telephone number, up to 30 digits,
using the dial keypad.
Example:
lIf you want to enter a hyphen, press  .
6
Press .
lTo program other items, repeat steps 3 to 6.
7
Press to exit the
program.DIRECTORY PROGRAM
NAME=
REGISTERED
SET
FLASH
NO.=5552233
NO.=
SET
NAME=Alice
NAME=
JOG DIAL
PRESS DIR.PROG.
USE JOG-DIAL OR
DIRECTORY PROGRAM
/
JOG DIAL
STOP(Hyphen)
(Delete)
DIRECTORY PROGRAM
FLASHSET
Display (Insert)
MUTE
Helpful hint:
lYou can confirm the stored items on the
display (p. 23) or on the telephone number list
(p. 81).
Note:
lWhen the following message is displayed in
step 6, you can only store 5 more items.
Display:
lIf there is no space to store new stations, the
following message is displayed in step 1. 
Erase unnecessary stations (p. 22).
lA hyphen or a space entered in a telephone
number counts as two digits.JOG-DIAL FULL
SPACE= 5 DIRS.
To correct a mistake
lPress  or  to move the cursor to the
incorrect character/number, and make the
correction.
To delete a character/number
lMove the cursor to the character/number you
want to delete and press  .
STOP