Panasonic Kxfp85 Fax Machine Operating Instructions

							21
JOG DIAL
1
2
3
4
5
6
7
8
9
0
FLASH
STOP
MUTE
Keys Characters
Hyphenbutton (To insert a hyphen.)
Insertbutton (To insert one character or one space.)
Deletebutton (To delete a character.)
key (To move the cursor to the left.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
1[ ] { }+–/=, ._` : ;?|
ABCabc2 
DEFdef3
GHIghi4
JKLjkl5
MNOmno6
PQRS p q r s 7
TUV t uv8
WXYZwxyz9
0( ) ! #$%&¥ @^ ’®
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
To select characters using the JOG DIAL
Instead of pressing the dial keys, you can select characters using the JOG DIAL.
1.Rotate  until the desired character is 
displayed.
2.Press  to move the cursor to the next space.
lThe character displayed in step 1 is inserted.
3.Return to step 1 to enter the next character.
JOG DIAL
JOG DIAL
Display order of characters
Capital 
alphabet
Lower case 
alphabetNumber
Symbol: Rotating to 
  the right
: Rotating to 
  the left 
						

							ERASE
SET
STOP
DIRECTORY PROGRAM
Display
JOG DIAL
22
JOG DIAL
1
Rotate  until the desired name
is displayed.
Example:
2
Press .
EDIT=  DELETE=#DIRECTORY PROGRAM
Mary
JOG DIAL
Erasing
3
Press  to select “DELETE”.
lTo cancel erasing, press  .
4
Press .
lThe stored name and number are deleted.DELETED
SET
STOP
YES:SET/NO:STOP
DELETE OK?
Note:
lYou can use the following method to
erase.
1.Rotate  until the desired
name is displayed.
2.Press .
3.Press           .
ERASE
JOG DIAL
SET
Editing/erasing a stored name and number
Editing
3
Press  to select “EDIT”.
lIf you do not need to edit the name, skip to
step 5.
4
Edit the name by following the instructions
on page 21.
5
Press .
Example:
lIf you do not need to edit the telephone
number, skip to step 7.
6
Edit the telephone number. For further
details, see page 20.
7
Press .
REGISTEREDSET
NO.=0123456
SET
NAME=Mary 
						

							23
JOG DIAL
Making a voice call using the JOG DIAL directory!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 20).
1
Rotate  until the desired name
is displayed.
Example:
2
Press or lift the
handset.
lThe unit will start dialing automatically.
3
When the other party answers, talk into the
microphone or the handset.
4
When finished talking, press
or replace the
handset.
DIGITAL SP-PHONE
TEL=
DIALING
DIGITAL SP-PHONE
Lisa
JOG DIAL
Handset
STOP
JOG DIAL
Display
/
DIGITAL SP-PHONEMicrophone
Helpful hint:
lYou can confirm the stored items on the display
(see below) or on the telephone number list 
(p. 81).
Note:
lIf the desired name has not been stored, press
and dial the number manually.
STOP
To confirm the stored items on the
display
1.Rotate  until the desired name is
displayed.
Example:
2.Press or .
lTo stop the operation, press  .
3.Press  or lift the
handset.
lThe unit will automatically dial the number.
DIGITAL SP-PHONE
STOP
4567890
Kim
JOG DIAL
To search for a name by initial
Example: If you want to search for the name
“Lisa”
1.Rotate  until any name is
displayed.
Example:
2.Press  repeatedly until any name with the
initial “L” is displayed (see the character table
on page 21).
3.Rotate  to the right until “Lisa” is
displayed.
lTo stop the operation, press  .
4.Press  or lift the
handset.
lThe unit will automatically dial the number.
DIGITAL SP-PHONE
STOP
Lisa
JOG DIAL
Larry
5
Alan
JOG DIAL
Note:
lWhen you want to search for symbols (not
letters or numbers), press  in step 2. 
						

							Display
JOG DIAL
CALLER ID SEARCH
STOP
/
24
Caller ID
Caller ID service from your phone company!
This unit is compatible with a Caller ID service offered by your local telephone company.
To use this feature, you must subscribe to a Caller ID service.
How Caller ID is displayed
Set the following ring count settings to 2 or more rings beforehand.
— TAD ring count and FAX ring count (feature #06 on page 63)
— TEL/FAX ring count (feature #78 on page 68)
Note:
lIf the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s
information. Consult your PBX supplier.
lIf the unit cannot receive caller information, the unit will show the following.
Display:The caller dialed from an area which does not provide a Caller
ID service.
The caller requested not to send their information.
The caller made a long distance call.
LONG DISTANCE
PRIVATE CALLER
OUT OF AREA
The calling party’s name or telephone number will
be displayed after the first ring.
You then have the option of whether or not to
answer the call depending on the caller.
Example:
The unit will automatically store the caller’s
information (name and telephone number) and the
time of the call. You can view the caller’s information
(see below) and print the caller ID list (p. 25).
Chris Horner
Viewing caller information on the display
1
Press .
Example(2 new calls are received):
Display:
2
Rotate  to the right (clockwise).
l The display will show the most recent
caller’s name.
3
Press  to stop viewing.STOP
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
Note:
l If you want to know the caller’s telephone
number and the date/time of the call, press
or  repeatedly while the display
shows the name.
Example:
Mar. 14 10:30AM
1-345-678-9012
WENDY ROBERTS
Once a call is received, the caller’s information will be stored in the unit as a new call. After
viewing, it will be stored as an old call. 
						

							NO.
01
02WENDY ROBERTS
ALLAN STONETIME OF CALL
Mar. 14 10:30AM
Mar. 13 08:35AMFAX
TAD TELEPHONE NUMBERMar. 14 2000 11:37AM
345-678-9012
456-789-0123ANSWER
NAME
CALLER ID LIST
NEW
NO.
01 MIKE TIMARTIME OF CALL
Mar. 11 09:35AM TEL TELEPHONE NUMBER
987-654-3210ANSWER
NAME
OLD
NEW: Shows a call you have not yet viewed.
OLD:
 Shows a call you have already viewed. 
FAX:  Facsimile reception
TAD:  Telephone answering 
device responded.
TEL:  Telephone call received.
(blank) :
 Not answered.
25
Caller ID
Sample of a Caller ID list
Note:
lWhen the total number of calls reaches 30 and a new call is received, the oldest data will automatically
be erased.
lThe caller information is received from your telephone company and may vary from the JOG DIAL
directory of your unit.
The unit will store caller information of up to 30 calls (Caller ID list).
— To print the Caller ID list manually, see page 81.
— This list will be printed out automatically after every 30 new calls.
This feature is set to “ON” as a default with feature #26 (p. 65). If you select “OFF”, the unit
will not print the list automatically but will store the records of received calls.
Confirming caller information using the Caller ID list
To search for caller information
lIf you rotate  to the left, the display will 
show from the reviewed calls.
lIf the unit could not receive caller information, the 
unit will show:
lAfter the last new call has been displayed, the unit will show:
lAfter all calls are displayed, the unit will show:
lIf no calls have been received, the unit will show:
NO CALLER DATA
END
END OF NEW CALL
NO NAME RCVD
JOG DIAL 
						

							2.Local telephone number  (area code omitted)
1.1  –  Area code  –  Local telephone number  (“1” added)
Area code  –  Local telephone number
1  –  Local telephone number  (“1” added and area code omitted)
4. 3.
JOG DIAL
Display
Handset
/
DIGITAL SP-PHONE
CALLER ID SEARCHFAX START
26
Caller ID
Calling back using caller information!
You can easily call back a caller using the stored caller information.
Important:
lThis feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,  or #).
— The caller’s information does not include a telephone number.
To edit the telephone number
Press  repeatedly in step 2.
Each time you press  , the telephone number will be changed as follows.
1
Press .
Example:
Display:
2
Rotate  until the desired name
(or telephone number) is displayed.
Example:
lTo confirm the telephone number, press
or repeatedly.
Example:
lTo edit the number, see below.
3
Press  or lift the
handset. 
lThe unit will start dialing automatically.
lTo send a fax – insert the document FACE
DOWN and press  .
See pages 30 and 31 for details.
FAX START
DIGITAL SP-PHONE
1-456-789-0123
ALLAN STONE
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH 
						

							SET
CALLER ID SEARCH
JOG DIAL
DIRECTORY PROGRAM
Display
27
Caller ID
Storing caller information in the JOG DIAL
directory!
You can store caller information (name and telephone number) in the JOG DIAL directory.
Important:
lThis feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,  or #).
— The caller’s information does not include a telephone number.
1
Press .
Example:
Display:
2
Rotate  until the name you want
to store is displayed.
Example:
3
Press .
lIf the directory is full, a name and number
cannot be stored. Erase unnecessary
stations in the JOG DIAL directory (p. 22).
4
Press .
Example:
5
Press .
REGISTERED
SET
NO.=3456789012
SET
NAME=WENDY ROBE
DIRECTORY PROGRAM
WENDY ROBERTS
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
Note:
lYou can confirm the stored items on the
display (p. 23) or on the telephone number
list (p. 81).
lYou can only store a name up to 10
characters long.
lTo edit items stored in the JOG DIAL
directory, see page 22. 
						

							28
Caller ID
1
Press three times.
Display:
2
Press .
3
Press .
lTo cancel erasing, press  , then 
.
4
Press .
5
Press  to exit the program.STOP
ERASE COMPLETED
SET
STOP
ALL ERASE OK?
SET
CALL LIST ERASE
SET
3.CALLER SET UP
MENU
SET
MENU
STOP
Display
Erasing caller information!
Erasing specific caller information
STOP
CALLER ID SEARCH
JOG DIALERASE
Display1
Press .
Example:
Display:
2
Rotate  until the desired name
is displayed.
Example:
3
Press .
lThe caller’s information will be erased.
Example:
lTo erase other items, repeat steps 2 and 3.
4
Press  to exit the program.STOP
ALLAN STONE
DELETED
ERASE
WENDY ROBERTS
JOG DIAL
USE JOG-DIAL
2 NEW CALLS
CALLER ID SEARCH
Erasing all stored caller information
MENU 
						

							Handset
FACE DOWN
Display
DIGITAL SP-PHONE
29
Voice Contact
1
Press while
transmitting or receiving documents.
Display:
lYour unit will call the other party with a
distinctive ring.
lWhen the other party answers, your unit
will emit a distinctive ring.
2
Press or lift the
handset to start talking.DIGITAL SP-PHONE
VOICE STANDBY
DIGITAL SP-PHONE
Note:
lIf you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
lIf you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Talking to the other party after fax transmission 
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Display:
2
Press or lift the
handset within 10 seconds of the distinctive
ring to start talking.DIGITAL SP-PHONE
PLEASE PICK UP
Receiving a request for voice contact Initiating voice contact
Note:
lIf you do not answer within 10 seconds of the
distinctive ring; 
— In the TAD/FAX mode, your unit will play a greeting
message and record an incoming voice message.
— In the FAX ONLY, TEL or TEL/FAX mode, the line
will be disconnected. 
						

							30
Sending Faxes
To select the resolution
Select the desired resolution according to
the type of document.
STANDARD:For printed or typewritten
originals with normal-sized characters.
FINE:For originals with small printing.
SUPER FINE:For originals with minute
printing.
HALF TONE:For originals containing
photographs, shaded drawings, etc.
lUsing the “FINE”, “SUPER FINE” or
“HALF TONE” setting will increase the
transmission time.
lIf the resolution setting is changed
during feeding, it will be effective from
the next sheet.
lThe “SUPER FINE” resolution only
works with other compatible fax
machines.
From memory
You can press  instead of
to scan the document into
memory before sending.
After storing, the unit will transmit the
document.
lThe memory capacity is approx. 25
pages based on the ITU-T No. 1 Test
Chart in standard resolution (p. 85).
lIf the document exceeds the memory
capacity, sending will be cancelled.
QUICK SCAN
Sending a fax manually/using the JOG DIAL directory!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press 
repeatedly to select the desired setting 
(see below).RESOLUTION
STANDARD
Manually
4
Press  or lift the
handset.
5
Dial the fax number.
Example:
6
When a fax tone is heard:
Press  , and replace the
handset if using it.
OR
When the other party answers your call:
Ask them to press their start button. When a
fax tone is heard, press  and
replace the handset if using it.
CONNECTING.....
FAX START
FAX START
TEL=5678901
TEL=
DIGITAL SP-PHONE
Using the JOG DIAL directory
4
Rotate  until the desired name
is displayed.
Example:
lTo confirm the number, press  or  .
lFor further details about using the JOG
DIAL, see page 23.
5
Press .
CONNECTING.....
FAX=
FAX START
Alice
JOG DIAL
Handset
FACE DOWN
Document guides
FAX START
JOG DIAL
RESOLUTION
STOP
REDIAL/PAUSE
Display
/
DIGITAL SP-PHONE
QUICK SCAN
FAX START