Panasonic Kx Tg9391 Operating Instructions Manual
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Programming 31For assistance, please visit http://www.panasonic.com/help Special instructions for programmable settings Night mode Night mode allows you to select a span of time during which the unit will not ring for outside calls. This feature is useful for those occasions when you do not want to be disturbed, for example, while sleeping. Night mode can be set independently for each base unit and handset. Important: LSet the date and time beforehand (page 17). L If you have set the alarm, the alarm sounds even if the night mode is turned on. Setting the start and end time 1{ MENU } i {#}{2 }{3}{7} 2Enter the desired hour and minute you wish to start this feature. 3Press {*} to select “AM” or “PM”. i { OK } 4Enter the desired hour and minute you wish to end this feature. 5Press {*} to select “AM” or “PM”. i { OK } 6Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF } Note: L To correct a digit: Base unit: Press {7 } or { 8} to move the cursor to the digit, then make the correction. Handset: Press {< } or {> } to move the cursor to the digit, then make the correction. Turning night mode on/off 1{ MENU } i {#}{2 }{3}{8} 2{V} /{^} : Select “On” or “ Off”. i { SAVE} 3Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF } Note: L When the night mode is turned on, 3 is displayed. Alarm An alarm sounds at the set time for 3 minutes once or daily. Alarm can be set for each handset. Important: L Set the date and time beforehand (page 17). 1{MENU } i {#}{7 }{2}{0} 2{V} /{^} : Select the desired alarm option. i { SELECT } 3Set the desired time. i { OK } 4{V}/{^} : Select the desired ringer tone. i { SELECT } L We recommend selecting a ringer tone different from the ringer tone set for outside calls. 5{V} /{^} : “Save” i { SELECT } i { OFF } L When the alarm is set, E is displayed. Note: L To stop the alarm, press any dial key or place the handset on the charger. L When the handset is in use, the alarm will not sound until the handset is in standby mode. L If you select “Once ”, the setting changes to “Off” after the alarm sounds. L The ringer volume for alarm follows the higher volume level of the 2 lines (page 29). L When the ringer volume for outside calls of the 2 lines is set to off (page 29), the alarm sound is heard at a low level. Customer support The base unit and handset can display the Internet address where you can download the operating instructions or get further information for this product by using your computer. 1{MENU } i {#}{6 }{8}{0} : Base unit / Y Handset : Base unit / Y Handset Y Handset Off Turns alarm off. Go to step 5. Once An alarm sounds once at the set time. Enter the desired month, date, and year. Daily An alarm sounds daily at the set time. : Base unit / Y Handset TG9391.book Page 31 Tuesday, July 8, 2008 8:01 AM
Programming 32For assistance, please visit http://www.panasonic.com/help 2Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF} Registering a unit Operating additional handsets Additional handsets Up to 6 handsets can be registered to the base unit. Important: L See page 5 for information on the available model. Registering a handset to the base unit The supplied handset and base unit are pre- registered. If for some reason the handset is not registered to the base unit, register the handset. 1Handset: {MENU } i {#}{1 }{3}{0} 2Base unit: Press and hold { LOCATOR} for 5 seconds until the registration tone sounds. L If all registered handsets start ringing, press the same button to stop. Then repeat this step. L The next step should be completed within 90 seconds. 3Handset: Press {OK }, then wait until a long beep sounds. Note: L When you purchase an additional handset, refer to the additional handset’s installation manual for registration. Deregistering a handset A handset can cancel its own registration (or the registration of another handset) that is stored in the base unit. This allows the handset to end its wireless connection with the system. 1{MENU } i {#}{1 }{3}{1} 2{3 }{3 }{5} i { OK } 3Select the handset you want to cancel by pressing the desired handset(s) number. LThe selected handset number(s) flashes. L To cancel a selected handset number, press the number again. The number will stop flashing. 4{OK } i {V} /{^} : “Yes” i { SELECT } L When you cancel a different handset than the one you are now using, press {OFF } to exit. Y Handset TG9391.book Page 32 Tuesday, July 8, 2008 8:01 AM
Caller ID Service 33For assistance, please visit http://www.panasonic.com/help Using Caller ID service Important: LThis unit is Caller ID compatible. To use Caller ID features, you must subscribe to Caller ID service. Contact your service provider/telephone company for details. Caller ID features When an outside call is being received, the caller’s name and phone number are displayed. Caller information for the last 50 callers is logged in the caller list from the most recent call to the oldest. LIf the unit cannot receive caller information, the following is displayed: –“Out of area ”: The caller dials from an area which does not provide Caller ID service. – “Private caller ”: The caller requests not to send caller information. – “Long distance ”: The caller makes a long distance call. L If the unit is connected to a PBX system, caller information may not be received properly. Contact your PBX supplier. Missed calls If a call is not answered, the unit treats the call as a missed call. The display shows “Missed call”. This lets you know if you should view the caller list to see who called while you were away. Phonebook name display When caller information is received and it matches a phone number stored in the phonebook, the stored name in the phonebook is displayed and logged in the caller list. Group ringer tone for phonebook This feature can help you identify who is calling by using different ringer tones for different groups of callers. When adding an entry to the phonebook, you can assign it to the desired group (page 22). When a call is received from a caller assigned to a group, the group’s ringer you selected rings after the caller information is displayed. If you select “ No ringer ID ” (default), the unit uses the ringer tone you selected for each line on page 29 when calls from this group are received. 1Proceed with the operation for your unit. Base unit: { C } Handset: { MENU } i {#}{2 }{8}{0} 2{MENU } 3{V}/{^} : “Group” i { SELECT } 4{V}/{^} : Select the desired group. i { SELECT } 5{V}/{^} : Select the current setting of the group ringer tone. i { SELECT } 6{V}/{^} : Select the desired item. i { SAVE } 7Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF} Caller list Important: L Only 1 person can access the caller list at a time. Viewing the caller list and calling back 1 Proceed with the operation for your unit. Base unit: { CID } Handset: { MENU } i {#}{2 }{1}{3} 2Press {V} to search from the most recent call, or {^} to search from the oldest call. 3Proceed with the operation for your unit. Base unit: – To call back, lift the corded handset. – To exit, press {■ } (EXIT). Handset: – To call back, press {C}. – To exit, press {OFF} . Note: L In step 2; –c and d indicate which line the caller information was received from. – If the item has already been viewed or answered, “ Q” is displayed, even if it was viewed or answered using another unit. : Base unit / Y Handset : Base unit / Y Handset TG9391.book Page 33 Tuesday, July 8, 2008 8:01 AM
Caller ID Service 34For assistance, please visit http://www.panasonic.com/help – if an arrow (>) is displayed after the number, the whole phone number is not shown. Proceed with the operation for your unit. Base unit: Press {8 } to see the remaining numbers. To return to the previous display, press {7 }. Handset: Press {> } to see the remaining numbers. To return to the previous display, press {< }. L In step 3, the unit automatically uses the line you set in line selection mode (page 17) to call back. When the line selection mode is set to “Auto”, the indicated line ( c or d ) is used for the call. If the indicated line is already being used or you want to select the other line: Base unit: Press {LINE 1 } or {LINE 2 }, then lift the corded handset. Handset: Press {CALL }, then press { LINE 1} or {LINE 2 }. Editing a caller’s phone number before calling back You can edit a phone number in the caller list by removing its area code and/or the long distance code “1”. 1Proceed with the operation for your unit. Base unit: { CID } Handset: { MENU } i {#}{ 2}{1 }{3} 2{V} /{^} : Select the desired entry. 3Proceed with the operation for your unit. Base unit: { EDIT } Handset: { CALL } 4Press {EDIT } repeatedly until the phone number is shown in the desired format. 5Proceed with the operation for your unit. Base unit: Lift the corded handset. Handset: {C} L If the indicated line is already being used or you want to select the other line: Base unit: Press {LINE 1 } or { LINE 2 }, then lift the corded handset. Handset: Press {LINE 1 } or { LINE 2 }. Caller ID number auto edit feature Once you call back an edited number, the unit remembers the Area Code and Format of the Edited Number. Next time when someone calls from the same Area Code, caller information is customized by the unit as follows: – When the call is being received, the Caller ID number is displayed in the same Format as the Edited Number. – After the call is ended, the phone number of the caller, when reviewed from the Caller list, is displayed in the same Format as the Edited Number. For example, you can use this feature to set the unit to ignore the area code of callers in your area code, so that you can call these local numbers using caller information without dialing the area code. To activate this feature, you must edit an item in the caller list, then call that number. After that, phone numbers from that caller’s area code are edited automatically. This feature can be tur ned on or off (page 28). Note: L Phone numbers from the 4 most recently edited area codes are automatically edited. L If you move to another area, you can turn this feature off to erase previously edited area codes. To use this feature again, turn it on and reprogram the area codes you want to edit once again. Erasing selected caller information 1 Proceed with the operation for your unit. Base unit: { CID } Handset: { MENU } i {#}{2 }{1}{3} 2{V} /{^} : Select the desired entry. 3{ERASE } : Base unit / Y Handset 1 Local phone number Example: 2 Area code – Local phone number Example: 3 1 – Area code – Local phone number Example: 321-5555 555-321-5555 1-555-321-5555 : Base unit / Y Handset TG9391.book Page 34 Tuesday, July 8, 2008 8:01 AM
Caller ID Service 35For assistance, please visit http://www.panasonic.com/help 4{V}/{^} : “Yes” i { SELECT } 5Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF} Erasing all caller information 1 Proceed with the operation for your unit. Base unit: { CID } Handset: { MENU } i {#}{ 2}{1 }{3} 2{ERASE } 3{V}/{^} : “Yes” i { SELECT } 4Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF} Storing caller information into the phonebook 1 {CID } 2{V}/{^} : Select the desired entry. L To edit the number, press {EDIT } repeatedly until the phone number is shown in the desired format. 3{ SAVE} 4If necessary, edit the party’s name (16 characters max.). i { OK } 5If necessary, edit the party’s phone number (24 digits max.). i { OK } 6{V}/{^} : Select the desired group (page 22). i { SELECT } 2 times L To add other entries, repeat from step 2. 7{■ } (EXIT) 1{MENU } i {#}{2 }{1}{3} 2{V} /{^} : Select the desired entry. L To edit the number, press {SAVE} . i Press {EDIT } repeatedly until the phone number is shown in the desired format. i { SAVE } i Go to step 4. 3Press {SAVE } 2 times. 4If necessary, edit the party’s name (16 characters max.). i { OK } 5If necessary, edit the party’s phone number (24 digits max.). i { OK } 6{V}/{^} : Select the desired group (page 22). i { SELECT } 2 times L To add other entries, repeat from step 2. 7{OFF} : Base unit / Y Handset : Base unit Y Handset TG9391.book Page 35 Tuesday, July 8, 2008 8:01 AM
Answering System 36For assistance, please visit http://www.panasonic.com/help Answering system The answering system can answer and record calls for you when you are unavailable to answer the phone. Important: LOnly 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time. L When callers leave messages, the unit records the day and time of each message. Make sure the date and time have been correctly set (page 17). Memory capacity The total recording capacity (including your greeting message) is about 40 minutes. A maximum of 64 messages can be recorded. Note: LIf message memory becomes full, the ANSWER ON indicator on the base unit flashes rapidly. L When the message memory becomes full: – If you use the pre-recorded greeting message, the unit automatically switches to another pre-recorded greeting message asking callers to call again later. – If you recorded your own greeting message, the same message is still announced to callers even though their messages are not recorded. Turning the answering system on/off ■To t u r n o n : Press {ANSWER SELECT } repeatedly to select the desired line(s). i { ANSWER ON } L The ANSWER ON indicator lights up. ■ To turn off: Press {ANSWER ON }. L The ANSWER ON indicator turns off. Call screening While a caller is leaving a message, you can listen to the call through the base unit’s or handset’s speaker. To adjust the speaker volume, press {^} or {V} repeatedly. You can answer the call by lifting the corded handset from the base unit or pressing {C} on the handset. Note: L To turn this feature off, see page 41. Greeting message When the unit answers a call, callers are greeted by a greeting message. You can record your own greeting message or use a pre-recorded greeting message. Recording your greeting message Greeting messages can be recorded in one of the two following ways: – for line 1 and line 2 with different greetings (2 minutes max. for each greeting) – for line 1 and line 2 with the same greeting (2 minutes max.). Select “Line1&Line2 ” in step 2. 1{ MENU } i {#}{3 }{0}{2} 2{V} /{^} : Select the desired line(s). i { SELECT } 3After the base unit beeps, speak clearly about 20 cm (8 inches) away from the MIC. 4Press {STOP } to stop recording. L The message you have recorded is played after the beep. 5{■ } (EXIT) Using a pre-recorded greeting message If you erase or do not re cord your own greeting message, the unit plays a pre-recorded greeting message for callers and asks them to leave messages. : Base unit : Base unit / Y Handset : Base unit TG9391.book Page 36 Tuesday, July 8, 2008 8:01 AM
Answering System 37For assistance, please visit http://www.panasonic.com/help Playing back the greeting message 1 {MENU } i {#}{3 }{0}{3} 2{V} /{^} : Select the desired line(s). i { SELECT } 3{■ } (EXIT) Erasing your greeting message If you erase your own greeting message, the unit plays a pre-recorded greeting message for callers. 1{ MENU } i {#}{3 }{0}{3} 2{V} /{^} : Select the desired line(s). i { SELECT } 3Press {ERASE } while your greeting message is playing. 4{ ■ } (EXIT) Listening to messages using the base unit When new messages have been recorded, the message indicator on the base unit flashes. Press {6 }. L If new messages have been recorded, the base unit plays back new messages. L If there are no new messages, the base unit plays back all messages. Playing back messages for the desired line(s) Press {ANSWER SELECT } repeatedly to select the desired line(s), then press {6 }. Operating the answering system *1 If pressed within the first 5 seconds of a message, the previous message is played. Calling back (Caller ID subscribers only) If caller information was received for the call, you can call the caller back while listening to a message. 1Press {EDIT } during playback. L To edit the number before calling back, press {EDIT } repeatedly until the phone number is shown in the desired format (page 34). 2Lift the corded handset. L The unit automatically uses the line you set in line selection mode (page 17) to call back. When the line selection mode is set to “Auto ”, the indicated line ( c or d) is used for the call. If the indicated line is already being used or you want to select the other line, press {LINE 1 } or { LINE 2 }, then lift the corded handset. Erasing all messages Erasing all messages for both line 1 and line 2 1{ ERASE } L W and X are displayed. 2Press {ERASE } again. Erasing all messages for the desired line(s) Press {ANSWER SELECT } repeatedly to select the desired line(s), then press {ERASE } 2 times. : Base unit : Base unit KeyOperation {^} or {V} Adjust the speaker volume { 7 } Repeat message (during playback) *1 {8 } Skip message (during playback) {PAUSE } Pause message To resume playback, press {6 }. { ■ } (STOP) Stop playback To exit the playback mode, press {■ } (EXIT). { ERASE } Erase currently playing message KeyOperation TG9391.book Page 37 Tuesday, July 8, 2008 8:01 AM
Answering System 38For assistance, please visit http://www.panasonic.com/help Listening to messages using the handset When new messages have been recorded, “New message” is displayed. 1To play new messages: { MENU } i {#}{3 }{2}{3} To play all messages: { MENU } i {#}{3 }{2}{4} 2When finished, press {OFF} . Note: L To switch to the receiver, press {C}. Playing back messages for the desired line(s) 1{MENU } i {V} /{^} : “Answering device ” i { SELECT } 2Press {8 } repeatedly to select the desired line(s). 3{V} /{^} : “Play new msg. ” or “Play all msg.” i { SELECT } 4When finished, press { OFF}. Operating the answering system You can also operate the answering system by pressing dial keys on the handset. To use the following commands: {MENU } i {V} /{^} : “ Answering device ” i { SELECT } i Press { 8} repeatedly to select the desired line(s) if necessary. Calling back (Caller ID subscribers only) If caller information was received for the call, you can call the caller back while listening to a message. 1Press {MENU } during playback. 2{V} /{^} : “Edit & Call ” i { SELECT } L To edit the number before calling back, press {EDIT } repeatedly until the phone number is shown in the desired format (page 34). 3{C} L The unit automatically uses the line you set in line selection mode (page 17) to call back. When the line selection mode is set to “Auto ”, the indicated line ( c or d) is used for the call. If the indicated line is already being used or you want to select the other line, press {LINE 1 } or { LINE 2 }. Erasing all messages Erasing all messages for both line 1 and line 2 1{MENU } i {#}{3 }{2}{5} 2{V} /{^} : “Yes” i { SELECT } 3{OFF } KeyOperation {^} or {V} Adjust the receiver/speaker volume { 1 } or { } Skip message (during playback) { 3 } Enter the “Settings ” menu { 4 } Play new messages { 5 } Play all messages { PAUSE }Pause message *2 {9 } Stop playback { 0 } Turn answering system off {*}{4 } Erase currently playing message {*}{5} Erase all messages {#}{1 } i { 8 } *3Turn answering system on for line 1 only {#}{2 } i { 8 } *3Turn answering system on for line 2 only {#}{0 } i { 8 } *3Turn answering system on for both line 1 and line 2 *1 If pressed within the first 5 seconds of a message, the previous message is played. *2 To resume playback: {V} /{^} : “Playback ” i { SELECT } *3 For English voice guidance only: When you press a line selection number ({#}{1 }, {#}{2 }, or {#}{0 }), the selected line(s) is announced, then press {8 }. KeyOperation TG9391.book Page 38 Tuesday, July 8, 2008 8:01 AM
Answering System 39For assistance, please visit http://www.panasonic.com/help Erasing all messages for the desired line(s) 1{MENU } i {V} /{^} : “Answering device ” i { SELECT } 2Press {8 } repeatedly to select the desired line(s). 3{V} /{^} : “Erase all” i { SELECT } 4{V}/{^} : “Yes” i { SELECT } 5{OFF } Remote operation Using a touch-tone phone, you can call your phone number from outside and access the unit to listen to messages or change answering system settings. The unit’s voice guidance prompts you to press certain dial keys to perform different operations. Remote access code A 3-digit remote access code must be entered when operating the answering system remotely. This code prevents unauthorized parties from listening to your messages remotely. The default setting is “111”. Program this setting using either the base unit or one of the handsets. 1{ MENU } i {#}{3 }{0}{6} 2Enter the desired 3-digit remote access code. i { SAVE} 3Proceed with the operation for your unit. Base unit: { ■ } (EXIT) Handset: { OFF} Using the answering system remotely 1 Dial your phone number from a touch-tone phone. 2After the greeting message starts, enter your remote access code. L The unit will announce the number of new messages. L The voice guidance announcements are different depending on the voice guidance language setting (page 16). 3Follow the voice guidance prompts as necessary or control the unit using remote commands (page 40). 4When finished, hang up. Voice guidance When the English voice guidance is selected During remote operation, the unit’s voice guidance starts and prompts you to press {1 } to perform a specific operation, or press {2 } to listen to more available operations. Operat ions are presented by voice guidance in the following order: – Play back all messages – Play back new messages – Record your message – Erase all messages – Record your greeting message Note: L If you do not press any dial keys within 10 seconds after a voice guidance prompt, the unit disconnects your call. When the Spanish voice guidance is selected To start the voice guidance, press {9 }. The voice guidance announces the available remote commands (page 40). See the Spanish quick guide for details. Note: L If you do not press any dial keys within 10 seconds after a voice guidance prompt, the unit disconnects your call. : Base unit / Y Handset TG9391.book Page 39 Tuesday, July 8, 2008 8:01 AM
Answering System 40For assistance, please visit http://www.panasonic.com/help Remote commands You can press dial keys to access certain answering system functions without waiting for the voice guidance to prompt you. 1Select the desired line(s) while you are accessing the answering system if necessary. For line 1: {#}{1} For line 2: {#}{2} For line 1 and line 2: {#}{0} 2Press the desired dial keys. *1 If pressed within the first 5 seconds of a message, the previous message is played. *2 For English voice guidance only: To resume operation, enter a remote command within 3 seconds, or the voice guidance starts. *3 For Spanish voice guidance only Turning on the answering system remotely If the answering system is turned off, you can turn it on remotely. Important: L The answering system can be remotely turned on only for the line which you have currently selected in “Turning the answering system on/off”, page 36. 1Dial your phone number. 2Let the phone ring 15 times. 3Enter your remote access code after the beep. LThe greeting message is played back. L You can either hang up, or from a touch- tone phone you can enter your remote access code and begin remote operation (page 39). Note: L If you want to turn on the answering system for the line which has not been selected in “Turning the answering system on/off”, page 36, enter the desired remote commands, {#}{1}{8}, {#}{2 }{8}, or {#}{0 }{8} (refer to the column to the left) to turn on and access the other line. Skipping the greeting message to leave a message You can leave a message just as any outside caller can. Call your phone number from a touch-tone phone. When the answering system picks up, press {*} to skip the greeting message and record your message after the beep. KeyOperation { 1 } Repeat message (during playback) *1 {2 } Skip message (during playback) { 4 } Play new messages { 5 } Play all messages { 6 } Play greeting message {#}{1 }{7} Record a greeting message for line 1 only {#}{2 }{7} Record a greeting message for line 2 only {#}{0 }{7} Record a common greeting message for both line 1 and line 2 {#}{1 }{8} Turn answering system on for line 1 only {#}{2 }{8} Turn answering system on for line 2 only {#}{0 }{8} Turn answering system on for both line 1 and line 2 { 9 } Stop recording Stop playback *2 Start voice guidance*3 {0 } Turn answering system off {*}{4 } Erase currently playing message {*}{5 } Erase all messages {*}{6 } Erase greeting message (during greeting message playback) {*}{#} End remote operation (or hang up) TG9391.book Page 40 Tuesday, July 8, 2008 8:01 AM