Panasonic Kx Tg5100 Operating Instructions Manual

							Telephone System
31
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Calling Back from the Caller List
•In some cases, you may have to edit the number before dialing (see below). 
(Ex. You may have to delete “1” and the area code.)
•If a phone number is not displayed by Caller ID, you cannot call back that caller 
from the Caller List.
Editing the Caller’s Phone Number
You can edit a phone number in the Caller List to call it back or store it in the phone 
book.
1Scroll to the desired caller by pressing [] or [].
2Handset: Press [], [] or the soft key (  ).
Base unit: Press [DIGITAL SP-PHONE].
•The phone number is dialed.
Caller ID Number Auto Edit Feature (p. 32)
This feature allows the unit to edit a Caller ID number into one of 3 patterns 
automatically in the Caller List. For details and activation, see page 32.
1Scroll to the desired caller by pressing 
[] or [].
2Handset: Press the soft key (  ).
Base unit: Press [FUNCTION/EDIT].
•Each time you press the soft key (  ) 
or [FUNCTION/EDIT], the number is 
rearranged into one of 3 patterns.
(a) 
(b)  – 
(c) 1–  – 
•The order in which patterns (a)–(c) are 
displayed depends on how the telephone 
number is displayed in step 1.
3To continue with making a call from the Caller List, see this page above. 
To continue with storing the number in the phone book, press [] 
twice.
•If there is no name information, see “Storing Caller List Items in the Phone 
Book” on page 33.
HandsetBase Unit
DIALTURNER,CINDY1-555-456-7890
11:20A JAN.12 ×3
 
HandsetBase Unit
PARKER,FRED1-555-321-5555
 
EDIT
EDIT
Phone no.
Area codePhone no.
Area codePhone no.
555-321-5555(b)
321-5555(a)
1-555-321-5555(c)
 
						

							Using the Caller List
32
Caller ID Number Auto Edit Feature
There are 3 patterns of phone number [(a), (b), and (c), p. 31]. This feature allows 
your phone to automatically edit an in-coming Caller ID number into a pattern of 
your choice, and display the Caller ID number with that pattern automatically.
After this feature is activated, Caller ID numbers coming from specific area codes 
(201, for example), from which the Caller ID numbers have been chosen to follow 
the desired pattern (7-digit pattern, for example), will be automatically edited from 
other patterns (11-digit pattern, for example) into the same pattern you have 
previously selected (which is 7-digit pattern, in this example).
Up to 4 area codes can be designated for this feature for pattern (a), (b), and (c) 
(p. 31). The Caller ID numbers can be edited automatically on the handset and the 
base unit separately. Changes made on the handset cannot be used to make a call 
with the base unit and vice versa. 
To activate this feature, you must (1) set this feature to ON, and (2) make an 
out-going call from Caller List (p. 31) with a number which has one of the 3 patterns 
that you have edited with specific area codes, and that you prefer to be followed by 
future Caller ID numbers, so that in the future all the Caller ID numbers coming from 
the same area code will be displayed in the same pattern.
The Caller ID number Auto Edit feature is preset at the factory to ON. 
•If a call does not go through, the phone number you dialed may have an incorrect 
pattern. Please edit the phone number with another pattern (p. 31).
For example, if you move to another area, you may need to turn this feature to OFF 
to erase previously edited area codes. Then, if still necessary, you may activate this 
feature again.
You can turn on/off the feature on the handset and the base unit separ ately.
•When the feature is set to OFF, the unit will still be able to display Caller ID, but the 
in-coming Caller ID number will not be edited by pattern or by area codes.
1Handset: Press [CONF/FUNCTION].
Base unit: Press 
[FUNCTION/EDIT].
2Scroll to “Initial setting” by pressing 
[] or [], then press [].
3Scroll to “Caller ID edit” by pressing [] 
or [], then press [].
4Select “Off” or “On” by pressing [] or [].
5Handset: Press the soft key (  ), then press [OFF]. 
Base unit: Press [] (Save), then press [STOP].
HandsetBase Unit
Initial setting
Caller ID edit
Auto edit
           :On 
SA VE
 
						

							Telephone System
33
Using the Caller List
For assistance, please call: 1-800-211-PANA(7262)
Storing Caller List Items in the Phone Book
Callers’ names and phone numbers that are in the handset and the base unit Caller 
List can be stored in each unit’s phone book.
•You cannot store Caller List items in the phone book if a phone number is not displayed.
Erasing Caller List Items
To erase a specific item1
Scroll to the desired caller by pressing [] or 
[].
•If the number requires editing, see page 31.
2Press [].
•To stop storing, press [].
3Press [] again.
•If there is no name information for the caller, “Enter name” will be displayed. 
–You can enter a name by performing the following steps:
(1) enter the name (p. 35), (2) press [], and (3) press the soft key 
(
  ) on the handset or press [] (Save) on the base unit.
–If a name is not required, press [], then press the soft key (
  ) on the 
handset or press [] (Save) on the base unit.
•To continue storing other items, repeat from step 1.
•To exit the programming mode, press [OFF] on the handset. For the base 
unit, press [STOP].
1Scroll to the desired caller by 
pressing [] or [].
2Handset: 
Press [HOLD] (CLEAR).
Base unit: Press [ERASE].
•“Clear” is displayed.
•To erase other items, repeat 
from step 1.
•To exit the Caller List, press 
[OFF] on the handset. For the 
base unit, press [STOP].
HandsetBase Unit
TURNER,CINDY1-555-456-7890
11:20A JAN.12 ×3
 
Save phone book?
=No        =Yes

SA VESA VE

HandsetBase Unit
To erase all items
1
Press [] or [] to enter the 
Caller List.
•Before erasing all items, make 
sure that “0 missed call” is 
displayed.
2Handset: 
Press [HOLD] (CLEAR).
Base unit: Press [ERASE].
•To stop erasing, press []. 
3Handset: 
Press [HOLD] (CLEAR) again.
Base unit: Press [ERASE] again.
•“All clear” is displayed and 
all items in your Caller List are 
erased.
 
						

							34
Phone Book
You can store up to 50 names and phone numbers in the handset or the base unit 
phone book. All phone book items are sorted by the first word in alphabetical order. 
You can make a call by selecting a name on the display. You can also copy your 
phone book items to another extension (p. 38, 39).
Storing Names and Numbers
You can store names and phone numbers in the handset and the base unit phone 
books separately.
•If a pause is required for dialing, press [PAUSE/REDIAL] in step 4. A pause 
stored in a phone number counts as one digit (p. 48).
1Handset: Press [CONF/FUNCTION].
Base unit: Press 
[FUNCTION/EDIT].
2Press [] at “Save phone book”.
•The display will show the number of stored items.
3Enter a name, up to 16 characters with the 
dialing buttons (0 to 9) (p. 35), then press [].
•If a name is not required, press [] then go to 
step 4. 
4Enter a phone number, up to 32 digits. 
•To move the cursor, press [] or [].
•To delete a digit, press [HOLD] (CLEAR) on the 
handset or [ERASE] on the base unit. To erase 
all of the digits, press and hold [HOLD] (CLEAR)
 
or [ERASE].
5Press [].
•If you want to change the name or number, press 
[] to reach the desired display and change it.
6Handset: Press the soft key (  ).
Base unit: Press [] (Save).
•To continue storing other items, repeat from step 2.
7Handset: Press [OFF].
Base unit: Press [STOP].
HandsetBase Unit
Save phone book
Enter name
Tom        =Next
m

Enter phone no.
5557654321         =Next
Tom555-765-4321
SA VE
 
						

							Telephone System
35
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Selecting characters to enter names
Enter names using the dialing buttons. Press each button until the desired 
character is displayed. 
•Pressing each button selects a character in the order shown below.
For example, to enter “To m”:
1. Press [8] four times.
2. Press [6] three times, then press [] to move the 
cursor.
3. Press [6] once.
If you make a mistake while entering a name or number
1. Press [] or [] to move the cursor to the incorrect character.
2.Handset: Press [HOLD] (CLEAR) to delete the character.
Base unit: Press [ERASE] to delete the character.
•Each time you press [HOLD] (CLEAR) or [ERASE], a character is erased.
•To erase all characters, press and hold [HOLD] (CLEAR)
 or [ERASE].
3. Enter the correct character.
 Keys Characters KeysCharacters
[1]
#&’() ,–./1[6]mn oMNO6
[2]abcABC2[7]pq r sPQRS7
[3]de f DEF3[8]tuvTUV8
[4]gh iGHI 4[9]wxyzWXYZ9
[5]jklJKL5[0]0Space
[]Moves the cursor to the left.
[]Moves the cursor to the right. (To enter another character using the 
same number key, move the cursor to the next space.)

TT
Tom
Tomm
 
						

							Phone Book
36
Dialing from the Phone Book
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF] on the handset or press [STOP] on the base 
unit.
•In step 1, you can go to the Caller List by pressing [] (p. 30).
To search for a name by initial
1. Press [] or [] to enter the phone book.
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is displayed.
3. Press [] repeatedly until the desired name is displayed.
Index table
1Press [] or [] to enter the phone book.
•The display shows the number of stored items.
2Scroll to the desired item. To scroll down, 
press []. To scroll up, press [].
3Handset: Press [] or [].
Base unit: Press [DIGITAL SP-PHONE].
•The phone number is dialed.
KeysIndexKeysIndex
[1]Other symbols, 1[6]M, N, O, 6
[2]A, B, C, 2[7]P, Q, R, S, 7
[3]D, E, F, 3[8]T, U, V, 8
[4]G, H, I, 4[9]W, X, Y, Z, 9
[5]J, K, L, 5[0]0, Space
HandsetBase Unit
Phone book
 30 items
  
      =Caller list
Phone book items are sor ted in the following 
order:
1Alphabet letters (Alphabetical)
2&  ’  (  )  ,  –  .  /
3Numbers 0 to 9
4
#    
5Telephone numbers (If no name is stored)
Frank
555-456-7890

 
						

							Telephone System
37
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Editing an Item in the Phone Book
Erasing an Item in the Phone Book
1Press [] or [], then scroll to the desired 
phone book item by pressing [] or [].
•To search for the item by initial, see page 36.
2Handset: Press the soft key (  ).
Base unit: Press [FUNCTION/EDIT].
3Edit the name (p. 35), then press [].
•If you do not need to change the name, press 
[] then go to step 4.
4Edit the phone number, then press [].
•If you do not need to change the number, press 
[] then go to step 5.
•To delete a digit, press [HOLD] (CLEAR) on the 
handset or press [ERASE] on the base unit.
To erase all of the digits, press and hold [HOLD] 
(CLEAR) or [ERASE].
•To move the cursor, press [] or []. 
5Handset: Press the soft key (  ).
Base unit: Press [] (Save). 
6Handset: Press [OFF].
Base unit: Press [STOP].
1Press [] or [], then scroll to the desired phone book item by 
pressing [] or [].
•To search for the item by initial, see page 36.
2Handset: Press [HOLD] (CLEAR).
Base unit: Press [ERASE].
•To stop erasing, press [].
3Handset: Press [HOLD] (CLEAR) again.
Base unit: Press [ERASE] again.
•“Clear” is displayed.
4Handset: Press [OFF].
Base unit: Press [STOP].
HandsetBase Unit
Jane
456-7890
EDITEnter name
Jane        =Next
J
Enter name
Jane Walker        =Next
r

Enter phone no.
5554567890        =Next
4
SA VE

HandsetBase Unit


Handset example
Clear?
=No   CLEAR=Yes
     Clear 
						

							Phone Book
38
Copying the Phone Book
You can copy a phone book item or all the items between the handset and the base 
unit, and between two handsets (when the system has two or more handsets, p. 3). 
Entries copied to the destination unit are added to its phone book. 
•If an external call is received during the phone book transfer, the transfer will be 
stopped. You will need to re-send the item(s) later.
•After the transfer has started, do not place your handset on the base unit or the 
charger until the transfer completes, otherwise the transfer will be stopped.
To copy one phone book item to another unit
1
Make sure the destination unit is not in use.
Handset: Press [CONF/FUNCTION].
Base unit: Press [FUNCTION/EDIT].
2Scroll to “Copy phone book” by pressing 
[] or [], then press [].
3Press [] at “Copy 1 item”.
4Select the destination extension number by 
pressing [] or []. (“0” for the base unit, 
“1– 8” for the handset)
•You can also select the extension number by 
pressing [0], [1] to [8].
5Press [].
6Scroll to the desired phone book item by 
pressing [] or [].
•To search for the item by initial, see page 36.
7Handset: Press the soft key (  ).
Base unit: Press [] (Send).
•You can continue copying another item.
8Handset: Press [OFF].
Base unit: Press [STOP].
HandsetBase Unit
Copy phone book
Copy 1 item
Enter extension#
             :1         =Next
Select item
SEND
     Complete 
						

							Telephone System
39
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
To copy all of the items in your phone book to another unit
•You can exit the phone book copying mode by pressing [OFF] on the handset or 
[STOP] on the base unit. 
1Make sure the destination unit is not in use. 
Handset: Press [CONF/FUNCTION].
Base unit: Press [FUNCTION/EDIT].
2Scroll to “Copy phone book” by pressing 
[] or [], then press [].
3Scroll to “Copy all items” by pressing [] 
or [], then press [].
4Select the destination extension number by 
pressing [] or []. (“0” for the base unit, 
“1– 8” for the handset)
•You can also select the extension number by 
pressing [0], [1] to [8].
5Handset: Press the soft key (  ).
Base unit: Press [] (Send).
•When all items have been transferred, 
“Complete” is displayed.
•The destination unit displays “Phone book 
Receiving” then “Phone book Received”.
•You can continue copying items to another 
extension.
6Handset: Press [OFF].
Base unit: Press [STOP].
Copy phone book
Copy all items
Enter extension#
             :1
SEND

Ex. Copying 1st item out
Tom Jones555-765-4321
           01/10
 of 10 items 
						

							40
Intercom
A 2-way intercom can be set up between a handset and the base unit, and between 
two handsets (when the system has two or more handsets, p. 3). You can call all 
handsets from the base unit at once.
Page the desired unit(s) by entering the extension number, shown in the top right of 
each handset’s display. The base unit’s extension number is 0.
•Using this feature, you can also locate a misplaced handset.
Making Intercom Calls
1Press [HOLD] (INTERCOM).
2To page the base unit, press [0].
To page another handset, press the 
extension number ([1] to [8]).
•The paged unit will ring for 1 minute.
•To stop paging, press [OFF]. 
3When the paged party answers, start talking.
•You can switch to the speaker by pressing []. 
To switch back to the receiver, press [].
4To disconnect the intercom, press [OFF].
1Press [LOCATOR/INTERCOM/TRANSFER].
•The LOCATOR/INTERCOM/TRANSFER indicator 
and the DIGITAL SP-PHONE indicator light.
2To page all handsets, press [0]. 
To page a handset, press its extension 
number ([1] to [8]).
•The handset(s) will ring for 1 minute.
•To stop paging, press [DIGITAL SP-PHONE] or 
[LOCATOR/INTERCOM/TRANSFER].
3When the paged party answers, talk into the 
MIC.
4To disconnect the intercom, press [DIGITAL SP-PHONE] or 
[LOCATOR/INTERCOM/TRANSFER].
Handset
Press extension#
to call
Calling [0]
Ex. Calling Base unit
Calling [2]
Ex. Calling Handset 2  
Intercom
00-00-05
       01
Base Unit
Press extension#
to call
    MUTE=Monitor
Paging [ALL]
Ex. Calling all Handsets 
Calling [1]
Ex. Calling Handset 1 
Intercom
00-00-05
       01