Panasonic Kx Tg2720 Operating Instructions Manual

							41
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
For example, to enter “Tom Jones”:
1. Press 
(8)four times.
2. Press 
(6)three times, then press á.
3. Press 
(6)once, then press átwice.
4. Press 
(5)four times, press (6)three times, 
then press 
á.
5. Press 
(6)twice, press (3)twice, then 
press 
(7)four times.
Selecting characters to enter names 
The dialing buttons ((0)to (9)) can be used to enter letters and symbols.
The letters are printed on the dialing buttons. Pressing each button
selects a character as shown below.
To
Tom
Tom Jo
Tom Jones
T
•If a pause is required for dialing, (PAUSE/REDIAL)can be stored in a phone
number counting as one digit (p. 63).
•You can exit the programming mode any time by pressing (OFF)
.
•If the display shows“Directory Full” in step 2 on page 40, press (OFF)to
exit the programming mode. To erase other stored items from the directory, see
page 44.
0Blank
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
(0)
1234567891011
#&’() ,–./1
a b c ABC2
def DEF3
ghi GHI 4
jklJKL5
mn o MN O 6
pqr s PQRS7
tuvTUV8
wxyzWXYZ9
Number of times key is pressed
Keys
Ü
á
(HOLD/CLEAR)
Moves the cursor to the left.
Moves the cursor to the right. (To enter another character using
the same number key, move the cursor to the next space.)
Erases characters. 
						

							42
If you make a mistake while entering a name:
Press 
Üor áto move the cursor to the incorrect character, press
(HOLD/CLEAR)to delete and enter the correct character. Each time you
press 
(HOLD/CLEAR)a character is erased. To erase all characters, press
and hold 
(HOLD/CLEAR).
Dialing from the Directory
Make sure the handset is not being used.
1
Press Üor áto enter the directory list.
•The display shows the number of stored items
in the directory.
2
Scroll to the desired item by 
pressing 
Öor Ñ..
•All directory items are stored in the order
shown on the right.
To search for a name by initial:
#
Press the dialing button for the first
letter of the desired name until any
name with the same initial is displayed
(see the Index table below.)
Ex. To find “Frank”, press (3)
repeatedly until the first item under
“F” is displayed.
$
Press Örepeatedly until the name
is displayed.
3
Press or .
•
You can also press the left soft key 
( ) or the middle soft key ( ),
instead of pressing .
•The number is dialed automatically.
•If “No items stored” is displayed in step 1, the directory list is empty.
•You can leave the directory list any time by pressing (OFF). 
•In step 1, you can go to the Caller List by pressing á(p. 33).
LINE2LINE1
Alphabet letter
Symbol (excluding # and    )
Telephone number(If no name is stored)
Number
# and 
Press Ö.
Press Ñ.
SPPRIVACY[1]
Directory list
30 items
GF
H=Callers list
SPPRIVACY[1]
Frank
123-456-7890
LINE1LINE2EDIT
Directory
Other symbols, 1
A, B, C, 2
D, E, F, 3
G, H, I, 4
J, K, L, 5(1)
(2)
(3)
(4)
(5)(6)
(7)
(8)
(9)
(0)
IndexKeysIndexKeys
M, N, O, 6
P, Q, R, S, 7
T, U, V, 8
W, X, Y, Z, 9
0
Index table 
						

							43
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
7
Press Ö.
•If you want to change the name or number, press
Ñto reach the desired display and change it.
8
When finished, press the right soft key
().
•A beep sounds.
•To continue editing other items, repeat from
step 2.
•To exit the directory list, press (OFF).
•You can exit the edit mode any time by pressing (OFF).
SAVE
Editing
Make sure the handset is not being used.
1
Press Üor áto enter the directory list.
2
Scroll to the directory item you want to
change, by pressing 
Öor Ñ.
•To search for the item by initial, see page 42.
3
Press the right soft key ( ).
4
Edit the name using the dialing buttons, up
to 16 characters (p. 41).
•To move the cursor, press Üor á.
•If you do not need to change the name, press
Öand go to step 6.
5
Press Ö.
6
Add a number to the current number.
•If you do not need to change the number, press
Öand go to step 8.
•Each time you press (HOLD/CLEAR), a digit is 
erased. To erase all digits, press and hold 
(HOLD/CLEAR).
•To move the cursor, press Üor á.
EDIT
SPPRIVACY[1]
Directory list
10 items
GF
H=Callers list
SPPRIVACY[1]
Jane
456-7890
SPPRIVACY[1]
Jane Walker1-234-456-7890F=Edit
Enter name
Jane
IHG=Next
Enter name
Jane Walker
IHG=Next
Enter phone no.
4567890
IHG=Next
Enter phone no.
12344567890
IHG=Next
SPPRIVACY[1]
Jane Walker
1-234-456-7890
LINE1LINE2EDIT
LINE1LINE2SAVE 
						

							44
Erasing
Make sure the handset is not being used.
1
Press Üor áto enter the directory list.
2
Scroll to the directory item that you want to
erase by pressing 
Öor Ñ.
•To search for the item by initial, see page 42.
3
Press (HOLD/CLEAR).
•To stop erasing, press Ü.
4
Press (HOLD/CLEAR).
•A beep sounds and the item is erased.
•To erase other items, repeat from step 2.
•To exit the directory list, press (OFF).
•You can exit the programming mode any time by pressing (OFF).
SPPRIVACY[1]
Helen
1-234-567-8901
Clear
Clear?
I=No CLEAR=Yes
Directory
SPPRIVACY[1]
Directory list
10 items
GF
H=Callers list 
						

							45
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Sending the Directory(When the System Has
Additional Handsets)
This feature can be used only when one or more additional handsets have
been registered to the base unit (p. 23). You can send a directory item or
all the items from your handset to another handset. Entries copied to the
destination handset are added to its directory.(Phone Directory Sharing)
•If an external call is being received during the directory transfer, the transfer will be
stopped. You will need to re-send the item(s).
•
After the transfer started, do not place your handset on the base unit or charger until
the transfer completes. Otherwise, the transfer will be stopped.
Make sure the base unit, your handset and the destination handset
are not being used.
To send one directory item to another handset
1
Press (CONF/FUNCTION).
2
Scroll to “Copy directory” by pressing
Öor Ñ, and pressá.
3
Press áat “Copy 1 item”.
4
Select the destination extension number 
by pressing 
Öor Ñ.
•You can also select the extension number by
pressing the dialing button ((1)to (8)).
5
Press á.
6
Scroll to the directory item you want to send
by pressing 
Öor Ñ.
•To search for the item by initial, see page 42.
7
Press the right soft key ( ).
•When the item has been transferred,
“Complete” displays and a beep sounds. 
•
The destination unit display will show “Directory
Receiving” then “Directory Received”.
•You can continue sending another item. To exit the directory sending mode,
press(OFF).
SEND
Ringer setting
HCopy directory
Initial setting
SPPRIVACY[1]
Enter extension#
:2GF
H=Next
Select item
GF
Tom Jones098-765-4321GF
Complete
SPPRIVACY[1]
---------------
HCopy 1 item
Copy all items
LINE1LINE2SEND 
						

							46
To send all of the items in your directory to another handset
1
Press (CONF/FUNCTION).
2
Scroll to “Copy directory” by pressing
Öor Ñ, and pressá.
3
Scroll to “Copy all items” by pressing
Öor Ñ, and press á.
4
Select the destination extension number 
by pressing 
Öor Ñ.
•You can also select the extension number by
pressing the dialing button ((1)to (8)).
5
Press the right soft key ( ).
•The display will show items one by one and
each item’s number. 
•When all items have been transferred,
“Complete” displays and a beep sounds. 
•The destination unit display will show
“Directory Receiving” then “Directory
Received”.
•The display will return to step 3. You can 
continue sending items to another extension. To
exit the directory sending mode, press(OFF).
•If “---Incomplete---” and “Directory full” are displayed with an item, the
destination unit directory memory is full. That item and items after it have not been
transferred to the destination unit. To exit the directory sending mode, press
(OFF). To erase other stored items from the destination unit directory, see page
44. You can re-send all of the items or re-send the items which have not been
transferred one by one (p. 45).
•You can exit the directory sending mode by pressing (OFF).
SEND
Ringer setting
HCopy directory
Initial setting
SPPRIVACY[1]
Enter extension#
:3GF
Tom Jones098-765-4321
01/1001/1001/10
Complete
SPPRIVACY[1]
Copy 1 item
HCopy all items
---------------
Ex. Sending 1st item out
of 10 items
Directory
•If “---Incomplete---” and “Directory full” are displayed with the item in
step 7 on page 45, the destination unit directory memory is full. To exit the
directory sending mode, press (OFF). To re-send the item, erase an unnecessary
item from the destination unit (p. 44), and make sure the destination unit is not in
use and try again.
•You can exit the directory sending mode by pressing (OFF).
LINE1LINE2SEND 
						

							During a conversation, if you hear two tones, and the line indicator on the
base unit and the line status icon on the handset display will flash quickly,
an incoming call is being received on the other line. You can answer the
second call while holding the first call. You can also make a call without
terminating the first call. 
If you subscribe to a Caller ID service, the second caller’s information will
be displayed when a call is being received on the other line (p. 32).
Handset
1
Ex. If you are using LINE 1
Press 
(HOLD/CLEAR)twiceto put 
the first call (LINE 1) on hold.
•“”
and “”
flash on the display.
2
Press the middle soft key ( )
to make or answer a second call
.
•“ ” is displayed.
3
To return to the first call (LINE 1), press
the left soft key ( ) for the first call
(LINE 1).
•The second call is terminated.
Base unit
1
Ex. If you are using LINE 1
Press 
(HOLD)to put the first call (LINE 1) on hold.
•The LINE 1 indicator flashes.
2
Press the other line button (LINE 2) to make or answer a second call.
•The LINE 2 indicator lights.
3
To return to the first call (LINE 1), press the line button for the first
call (LINE 1).
•The second call is terminated.
LINE1
L2
LINE2
LINE1L1
47
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
You can delete the two tones(incoming call tone). See page 67.
Using the Other Line During a Conversation
SPPRIVACY[1]
Talk Line2
I=Booster
LINE1MUTEPRIVACY
L1L2
L2SPPRIVACY[1]
Talk Line1
I=Booster
PRIVACYMUTELINE2
L1
To hold the second call in step 3, press (HOLD/CLEAR)twiceon the handset
or (HOLD)onceon the base unit before pressing the soft key on the handset
or line button for the first call.
SPPRIVACY[1]
ROBINSON,TINA
1-000-222-3333
-----Line2------
LINE1LINE2
L1L2
Ex. When you are receiving
a second call. 
						

							Intercom
48
A 2-way intercom is possible between the handset and the base unit.
When the system has one or more additional handsets (p. 23), a 2-way
intercom is also possible between two handsets. You can call all handsets
from the base unit at once.
The handset included with the base unit has the extension number 1
which has “[1]” on the display, and the base unit has the extension
number 0. Each additional handset is assigned the number at registration
(p. 23). 
Making Intercom Calls
Handset
1
Press (HOLD)(INTERCOM).
2
To page the base unit,press (0).
•The base unit will ring for 1 minute.
•To stop paging, press (OFF).
3
When the paged party answers, talk into the
handset.
•You can switch to the speaker by pressing
. To switch back to the receiver, press
.
4
To end the intercom, press (OFF).
To page another handset (when the system
has additional handsets, p. 23):
Press 
(HOLD)(INTERCOM), and enter the
extension number using the dialing button 
(
(1)to (8)).
•The destination handset will ring for 1 minute. 
To end the intercom, press (OFF)or place the
handset on the base unit or the charger.
SPPRIVACY[1]
Press extension#
to call
MONITOR
Calling [0]
Intercom01
MUTE
Off
00-00-50
Calling [2]
Intercom12
MUTE
Intercom
00-00-05
01
LINE1LINE2
LINE1LINE2
LINE1LINE2
Ex. Handset 2 calling 
						

							49
Advanced Operation
For assistance, please call: 1-800-211-PANA(7262)
Base unit
Using this feature, you can also locate a misplaced handset.
1
Press (LOCATOR/INTERCOM/TRANSFER).
•The LOCATOR/INTERCOM/TRANSFER indicator and the DIGITAL SP-PHONE
indicator light.
2
To page the handset, enter the extension number, using the dialing
button (
(1)to (8)).
•The handset will ring for 1 minute.
•To stop paging, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER).
3
When the paged party answers, talk into the MIC.
4
To end the intercom, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER).
•
The LOCATOR/INTERCOM/TRANSFER indicator and DIGITAL SP-PHONE
indicator lights go out.
To page all handsets (when the system has additional handsets, p. 23):
Press (LOCATOR/INTERCOM/TRANSFER), and enter (0).
•All handsets will ring for 1 minute.
•You can only talk with the handset user who answers first.
During an intercom call:
•If you have difficulty hearing the other party, decrease the speaker volume by
pressing Ö.
•
If an incoming call is being received, you will hear two tones (incoming call tone,
p. 67) and the LINE indicator on the base unit will flash quickly. To answer, if
you are using the handset, press the relevant soft key ( or  ). 
If you are using the base unit, press the called line button.
•If the unit detects a problem, an error message will be displayed (p. 75). 
LINE2LINE1 
						

							Intercom
50
Answering Intercom Calls
Handset
When an intercom call is being received, the
handset rings and the display shows the calling
extension.
Press , or 
(HOLD)(INTERCOM).
•You can also answer the call by pressing any dialing
button (0)to (9), (*)or (#)(Any Key Talk).
To end the intercom, press (OFF)or place the
handset on the base unit or the charger.
Auto Talk:
If you set the Auto Talk feature to ON (p. 20), you can answer a call by
lifting the handset off the base unit without pressing  ,  or 
(HOLD)
(INTERCOM).
If you purchase an additional handset (p, 23), you can
answer a call by lifting it off the charger.
Base unit
When an intercom call is being received, the base unit rings and the
LOCATOR/INTERCOM/TRANSFER indicator light flashes.
Press 
(LOCATOR/INTERCOM/TRANSFER)or (DIGITAL!SP-PHONE).
•The LOCATOR/INTERCOM/TRANSFER indicator and the DIGITAL SP-PHONE
indicator light.
To end the intercom, press (DIGITAL!SP-PHONE)or
(LOCATOR/INTERCOM/TRANSFER).
•The LOCATOR/INTERCOM/TRANSFER indicator and DIGITAL SP-PHONE
indicator lights go out.
•The ringer volume for internal calls follows the higher level of the two lines.
When the ringer volume is off for both lines (p. 21, 22), the handset and base unit
will ring at the LOW level for internal calls.
•You cannot change the ringer tone for internal calls.
SPPRIVACY[1]
Call from [0]
Intercom01
MUTELINE1LINE2