Panasonic Kx Fpc161 Operating Instructions Manual

							41
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press or repeatedly
to select the desired resolution (p. 35).
2
Press.
Display:
3
Press or until the following is
displayed.
4
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
.
SET

SEND:PRESS SET
DIRECTORY[+ -]
FACE DOWN
STOP
SET
Note:
lIf you select the “FINE”, “SUPERFINE” or
“PHOTO” resolution, the number of pages
that the unit can transmit will decrease.
lIf the document exceeds the memory
capacity (p. 80), sending will be canceled.
lIf one of the items is busy or does not
answer, the item will be skipped. All skipped
items will be redialed up to 2 times after all of
the other items have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following.
Display:
lThe display will show the following.
2.Press .
SET
SEND CANCELED?
YES:SET/NO:STOP
BROADCASTING
STOP
To send to selected parties only once
You can also select the parties for each transmission.
1.Follow steps 1 and 2 above.
2.Press or until the following is displayed.
Display:
3.Press to start programming the items you
want to transmit.
4.Press or until the desired item you want to
transmit is displayed.
Example:
5.Press .
Example:
lTo program other items, repeat steps 4 and 5 
(up to 20 items).
6.Press to start transmission to the
programmed items.
SET
DIR=Bill[01]
SEND:PRESS SET
SET
Bill
6543210
DIR=[00]
NAVI.[+ -]A&ASET
SET

PRESS SET 
						

							42
Receiving Faxes
Setting the unit to receive faxes!
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 45)
Turn AUTO ANSWER  on  by
pressing .
lThe arrow (t) is shown on
the right of the display.
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 48)
Connect an external telephone
answering machine and change
the ring setting of the answering
machine to less than 4.
lChange the ring setting in
FAX ONLY mode of the fax
machine to “5 EXT.TAM”, if
you use with AUTO ANSWER
on.
When receiving phone
calls:
The answering machine will
record voice messages.
When receiving faxes:
The fax machine will
disconnect the answering
machine and receive
documents.
External telephone answering 
machine (not included)
With answering machine
t
AUTO ANSWER 
						

							43
Receiving Faxes
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 51)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TELmode(p. 44)
Turn AUTO ANSWER off by
pressing .
lThe arrow (t) is not shown
on the right of the display.
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press for
each fax receiving.
FAX/START
RingRingRing
Mostly phone calls
TEL/FAX mode
If you are near the
unit and want to
use it to receive
phone calls yourself
and faxes
automatically, see
pages 46 and 47.
AUTO ANSWER
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWERsetting.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
(pre-selected fax
activation code) to
receive a fax 
(p. 49).
9 
						

							44
Receiving Faxes
1
Handset is off the base unit:
Press when the handset rings.
Handset is on the base unit:
Lift the handset when the base unit rings.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press on the base unit or
press            on the handset until a single
beep is heard.
lThe unit will start fax reception.CONNECTING.....
FAX/START
TALK
STOP
FAX/START
AUTO ANSWER
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling tone 
(slow beep), the unit will automatically start fax reception.
lIf this feature is not required, set feature #46 to off 
(p. 60).
STOP
TELmode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing .
Display:
ON
TEL MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 10 rings,
the unit will temporarily switch to the fax. The
other party can send a fax.
lUp to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory. 
While the document is in memory:
— the display will show an error message and
the following alternately,
Display:
— slow beeps will sound if feature #44 is set to
on (p. 60).
lFollow the instructions on pages 63 and 64 to
solve the problem.
lFor memory capacity, see page 80.FAX INMEMORY
Activating TELmode
Receiving a fax
TALK
FAX
FAX 
						

							45
Receiving Faxes
SET
AUTO ANSWER
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 61).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in FAX
ONLYmode.
Display:
3
If you wish to change the ring setting, press
or until the desired number is
displayed, and press .
ON
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax documents.
t
PICKUP & RCV FAX
AFTER 3 RINGS[±]
AUTO ANSWER
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLYmode
Note:
lIf the arrow (t) is already shown on the right of the
display and you wish to change the ring setting, turn
the arrow off once then on again by pressing
and follow the instructions in 
step 3.
lThis mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup.
Example:
AUTO ANSWER
SET 
						

							46
Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Note:
lThe base unit will display the following when a
call is received.
Display:
lThe ringer should be on (p. 24).
lIf the ring detection (p. 51) is set and a different
ring pattern is received, the unit will not receive
the fax automatically.INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
see below.
To set TEL/FAX mode
1.Set feature #77 to “TEL/FAX” (p. 61).
2.If the arrow (
t) is not shown on the right of the
display, turn it on by pressing
.
Display:
ON 
t
AUTO ANSWER
The fax machine will not ring.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. Phone call
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for a case in which the other party’s fax 
machine does not send a fax calling 
tone.
The fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
l The calling party will hear a different 
ring back tone.
Ring
Ring
Ring
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability. 
						

							47
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring setting
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 61. The fax machine will not generate 
an audible ring during this time.
Silent fax recognition ring setting
The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the
setting of feature #30 on page 59. This signal will
not ring at an extension telephone.
Phone call
The fax machine will not ring, but 
the extension telephone will ring 
2 times.
Duration depends on TEL/FAX 
delayed ring setting.
l The call is connected. 
Fax calling 
tone* A call is received.
The fax machine will automatically 
receive documents without 
ringing.
Answer the call.
l If the call is not answered, the fax 
machine will activate the fax function 
for a case in which the other party’s 
fax machine does not send a fax 
calling tone.
The extension telephone will not ring but 
the fax machine will ring 3 times.
Duration depends on silent fax 
recognition ring setting.
l The calling party will hear a different 
ring back tone.
You can answer the call with the 
extension telephone.**
1. Lift the handset.
2. Enter           (default code) 
while the ring back tone is 
heard.
l The code number can be 
changed in feature #49 (p. 60).
0
Ring
Ring
Ring
Ring
Ring
**This feature may not function depending on
the type of an extension telephone. If the fax
machine activates the fax function, press
on the fax machine to talk with the
calling party.
STOP
*Afax calling tone is automatically generated by
the sending fax machine. Some fax machines 
do not have this capability. 
						

							48
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
lThis will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
lWe recommend you record your message around 10 seconds long and not to pause for more
than 4 seconds during the message. Otherwise, both machines will not function correctly.
4
Activate the answering machine.
5
Set the fax machine to TELmode (p. 44) or FAX ONLYmode (p. 45).
lIf you set to FAX ONLYmode, change the ring setting in FAX ONLYmode to 
“5 EXT.TAM”(feature #06 on page 56). Using FAX ONLYmode will allow you to
receive faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 57.
Remove the stopper  
and connect the cord.
Telephone line cord
(not included)
Answering machine
(not included)
How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
Thefax machine willreceive documentsautomatically whenthe machine detects afaxcallingtone.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
Note:
lEvery time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine. 
						

							49
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
lThe answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
lThe fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
lThe fax activation code can be changed in feature #41 (p. 60).
lIf the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.
9
Extension telephone!
To the EXT jack or 
the same line
Extension telephone
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press on the fax machine.
Important:
lUse a touch tone telephone as the extension telephone and enter the fax activation code firmly.
FAX/START
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press (pre-selected fax activation
code)firmly.
3
Hang up the handset.
lThe fax machine will start reception.
Note:
lYou can change the fax activation code in feature 
#41 (p. 60).
9 
						

							50
Receiving Faxes
Pager call!
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press.
Display:
2
Press , then .
3
Press or to select “ON”.
lIf this feature is not required, select “OFF”. 
4
Press .
5
Enter your pager number up to 30 digits.
Example:
6
Press .
7
Enter your pager access code up to 10 digits
if required.
Example:
8
Press .
lThe default code 07734 will show “Hello!”
on your pager.
lIf you want to change this message, enter
your message up to 30 digits.
9
Press .
lThe unit will dial the stored number.
PAGER TEST
SET
MSG.=07734
SET
PIN=12345678
PIN=
SET
NO.=12025551234
NO.=
SET
FAX PAGER CALL
MODE=ON[±]
FAX PAGER CALL
MODE=OFF[±]
70
SYSTEM SET UP
PRESS NAVI.[IH]
MENU
SETMENU
MONITOR
10
Check that your pager received
the pager test call.
11
Press .MONITOR
Note:
lIfyou have subscribed to a Caller ID service,
your pager will display the caller
’s telephone
number instead of the message.