Panasonic Kx Fpc161 Operating Instructions Manual

							Caller ID
31
Caller ID service from your phone company!
This unit is compatible with the Caller ID service offered by your local telephone
company. To use this feature, you must subscribe to the Caller ID service.
How Caller ID is displayed
Change the following ring settings to 2 or more rings beforehand.
— FAX ring setting (feature #06 on page 56)
— TEL/FAX ring setting (feature #78 on page 61)
Note:
lIf the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller
information. Consult your PBX supplier.
lIf the unit cannot receive caller information, the following will be displayed.
The caller dialed from an area which does not provide Caller ID service.
The caller requested not to send caller information.
The caller made a long distance call.
LONG DISTANCE
PRIVATE CALLER
OUT OF AREA
The calling party’s name or telephone number will be displayed after the first ring.
You then have the option of whether or not to answer the call depending on the caller.
Example:
The unit will automatically store the caller information (name, telephone number and the time of
the call). You can view the caller information (p. 32) and print the caller ID list (p. 76).
Chris Horner
1-654-987-3210
The unit will store the 30 most recent caller information.
— To print manually, see page 76.
— To print automatically after every 30 new calls, activate feature #26 (p. 58).
To confirm caller information using the Caller ID list 
						

							To displaythe caller’s telephone number
Press after step 2.
Example:
1-345-678-9012
11:20A Jul20   WENDY ROBERTS
11:20A Jul20 
CALLER ID
Caller ID
32
1
Press .
Example:
(2 new calls are received)
2
Press toshow the most recent caller
information.
Press to show the calls which have
already been viewed.
3
Handset is off the base unit:
Press on the handset to call back
the displayed party.
Handset is on the base unit:
Pressor lift the handset.
lThe unit will start dialing automatically.
lTo send a fax – insert the document FACE
DOWN and press .
FAX/START
MONITOR
TALK
2 NEW CALLS
PRESS NAVI.[+-]
CALLER ID
TALK
FACE DOWN
STOP
MONITORCALLER IDFAX/START
Viewing and calling back using caller 
information!
You can easily view caller information and call back.
Important:
lCalling back will not be possible in the following cases.
— The telephone number includes data other than numbers (i.e. or #).
— The caller information does not include a telephone number.
Display while viewing
When the unit could not receive a name.
When no calls have been received.
To stop viewing
Press after step 2.STOP
NO CALLER DATA
NO NAME RCVD
To edit the telephone number for calling back
Press repeatedly after step 2.
Each time you press , the telephone number will be changed as follows.
2.Local telephone number  (area code omitted)
1.1  –  Area code  –  Local telephone number  (“1” added)
Area code  –  Local telephone number
1  –  Local telephone number  (“1” added and area code omitted)
4. 3.
This means this call has already
been viewed or answered. 
						

							Caller ID
33
SETMENU
CALLER ID
Storing caller information in the directory!
Important:
lThis feature is not available in the following cases.
— The telephone number includes data other than numbers (i.e. or #).
— The caller information does not include a telephone number.
1
Press .
Example:
2
Press or until the item you want to
store is displayed.
Example:
3
Press .
Example:
4
Press .
Example:
5
Press .
REGISTEREDSET
NO.=13456789012
SET
NAME=WENDY 
STORE:PRESS SET
MENU
WENDY 
11:50A Apr14
2 NEW CALLS
PRESS NAVI.[+-]
CALLER ID
Note:
lYou can confirm the stored items on the
telephone number list (p. 76).
lThe unit can only store a name of up to 10
characters long.
lTo edit a name and number, see page 29.
SETMENU
STOP
1
Press until the following is
displayed.
Display:
2
Press .
3
Press .
lTo cancel erasing, press , then
.
4
Press .
5
Press to exit the program.STOP
ERASE COMPLETED
SET
MENU
STOP
ALL ERASE OK?
YES:SET/NO:STOP
SET
CALL LIST ERASE
PRESS SET
SET
CALLERSET UP
PRESS SET
MENU
Erasing all caller information! 
						

							34
Voice Contact
1
Presswhile transmitting or
receiving documents.
Example:
lYour unit will call the other party with a
distinctive ring.
lWhen the other party answers, your unit
will emit a distinctive ring.
2
To start talking:
– lift the handset from the base unit, or
– press on the handset.
TALK
SENDINGP1
VOICE STANDBY
MONITOR
TALK
MONITOR
Note:
lIf you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
lIf you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
Note:
lIf you do not answer within 10 seconds of the
distinctive ring, the line will be disconnected.
Talking to the other party after fax transmission 
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
1
If the other party initiates voice contact, your
unit will sound a distinctive ring and the
following will be displayed.
Display:
2
To start talking:
– lift the handset from the base unit, or
– press on the handset,
within 10 seconds of the distinctive ring.
TALK
PLEASE PICK UP
Receiving a request for voice contact Initiating voice contact 
						

							35
Sending Faxes
Sending a fax manually!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press  or  repeatedly
to select the desired resolution (see below).
4
Press .
5
Dial the fax number.
Example:
6
When a fax tone is heard:
Press .
OR
When the other party answers your call:
Lift the handset from the base unit or press
and ask them to press their start
button. When the fax tone is heard, press
.
CONNECTING.....
STANDARD  [±]
FAX/START
TALK
FAX/START
TEL=5678901
TEL=
PRESS NAVI. [ 
H]
MONITOR
STANDARD
PRESS NAVI.[+ -]
FACE DOWN
Document guides
STOP
FAX/START
MONITOR
REDIAL
To select the resolution
Select the desired resolution according to the
type of document.
– STANDARD:For printed or typewritten 
originals with normal-sized characters.
– FINE:For originals with small printing.
– SUPER FINE:For originals with very small 
printing. This setting only works with other
compatible fax machines.
– PHOTO:For originals containing
photographs, shaded drawings, etc.
lUsing the “FINE”, “SUPER FINE”, or
“PHOTO” setting will increase transmission
time.
lIf the resolution setting is changed during
feeding, it will be effective from the next
sheet.
Quick scan feature
With this feature, the unit will scan the
document into memory before sending. This
is helpful when you want to remove the
document for other uses. To use this feature,
activate feature #34 on page 59 and make a
fax transmission. After storing, the unit will
transmit the document.
lIf the document exceeds the memory
capacity (p. 80), sending will be canceled
and this feature will be turned off
automatically. Transmit the entire document
manually.
To stop transmission
Press .STOP
To redial the last number
Press .
lIf the line is busy, the unit will automatically redial the
number up to 2 times.
lDuring redial, the following will be displayed.
Display:WAITING REDIAL
REDIAL
lTo cancel redialing, press  .
Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1.Enter the fax number.
2.Insert the document.
3.Press .
FAX/START
STOP 
						

							36
Sending Faxes
Documents you can send!
600 mm 
(23
5⁄8)
Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 
Paper width
208 mm (83⁄16) 
Effective scanning area
 4 mm 4 mm 2 mm  2 mm
Scanned
area
216 mm (81⁄2)
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.)
Note:
lRemove clips, staples or other similar fasteners.
lCheck that ink, paste or correction fluid has dried.
lDo not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
— Electrostatically charged paper
— Badly curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
lTo transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using
a copy machine to copy the original document on to a letter size paper, then transmit the copied
document.
To transmit more than 10 pages at a time
lInsert the first 10 pages of the document. Add the other pages (10 at a time) before the last page is fed
into the unit.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 56). For the communication message in the result column, see page 62.
Journal report
The unit stores the 30 most recent fax communication results.
— To print manually, see page 76.
— To print automatically after every 30 new fax communications, activate feature #22 (p. 58).
For the communication message in the result column, see page 62.
Reports for confirmation 
						

							37
Sending Faxes
Sending a fax using the directory!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Display:
3
If necessary, press or repeatedly
to select the desired resolution (p. 35).
4
Press.
5
Press or to display the desired
item. 
Example:
lFor further details about using the
directory, see page 30.
6
Press .FAX/START
Sam
1789653
DIRECTORY  [+ -]
STANDARD
PRESS NAVI.[+ -]FACE DOWN
Document guides
STOP
FAX/START
Before using this feature, program the desired names and telephone numbers into the directory
(p. 28).
If your unit does not send a fax
lConfirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine (p. 30).
lThe connecting tone will be heard during
dialing to tell you the status of the other
party’s machine (feature #76 on page 61).
Fax auto redial
If the line is busy or if there is no answer, the unit will
automatically redial the number up to 2 times.
lThis feature is also available for delayed transmission
(feature #25 on page 58).
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press .STOP
WAITING REDIAL 
						

							Broadcast transmission !
This feature is useful for sending the same document to selected parties (up to 20 items). 
First program the items, then see page 41 for transmission.
lTo send to selected parties only once, see page 41.
Programming the items in the broadcast memory
SETMENUSTOP
1
Press  until the following is displayed.
Display:
2
Press to select “BROAD”.
3
Press  or  until the desired item is
displayed.
Example:
4
Press .
Example:
lTo program other items, repeat steps 3 and
4 (up to 20 items).
5
Press  to exit the program.
Note:
lIf you enter the wrong item, press  after 
step 4 to erase the item.
lConfirm the stored items by printing a broadcast
programming list (p. 76).
STOP
REGISTERED
SET
DIR=MIKE [01]
STORE:PRESS SET
SET
MIKE
1-987-654-3210
DIR= [00]
NAVI.[+@-]@&@SET
DIRECTORY SET
NAVI.=  BROAD=#
MENU
38
Sending Faxes 
						

							39
Sending Faxes
Adding a new item in the broadcast memory
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “ADD”.
5
Press or until the desired item you
want to add is displayed.
Example:
6
Press .
Example:
lTo add other items, repeat steps 5 and 6
(up to 20 items).
7
Press to exit the program.STOP
Nikki
1-385-217-9365
REGISTERED
SET
Mary
1-584-372-4123
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY  [+ -]
SETMENU
STOP 
						

							40
Sending Faxes
Erasing a stored item in the broadcast memory
1
Press.
lConfirm that there are no documents in the
document entrance.
Display:
2
Press or until the following is
displayed.
3
Press .
4
Press to select “DELETE”.
5
Press or until the desired item you
want to erase is displayed.
Example:
lTo cancel erasing, press .
6
Press .
7
Press .
Example:
lTo delete other items, repeat steps 5 to 7.
8
Press to exit the program.STOP
Bob
0123456
DELETED
SET
DELETE OK?
YES:SET/NO:STOP
SET
STOP
Dick
1-328-143-2968
BROADCAST 
ADD=  DELETE=#
MENU

EDIT:PRESS MENU
DIRECTORY  [+ -]
SETMENU
STOP