Panasonic Kx Fp205 Operating Instruction Manual

							7. Programmable Features
31
7.2 Basic features
FeatureFeature codeSelection
Setting the quick setup{#}{0}{0}{1} “FAX ONLY” (default)
{2} “DIST. RING”
{3} “EXT. TAM”
{4} “TEL ONLY”
See page 13 for details.
Setting the date and 
time{#}{0}{1}Enter the date and time using the dial keypad. See page 14 for 
details.
Setting your logo{#}{0}{2}Enter your logo using the dial keypad. See page 14 for details.
Setting your fax 
number{#}{0}{3}Enter your fax number using the dial keypad. See page 15 for 
details.
Printing a confirmation 
report{#}{0}{4}{0} “OFF”: Confirmation reports will not be printed.
{1} “ON”: A confirmation report will be printed after every fax 
transmission.
{2} “ERROR” (default): A confirmation report will be printed only 
when a fax transmission fails.
Changing the ring 
count in FAX ONLY 
mode{#}{0}{6}{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5 EXT. TAM” (External Telephone Answering Machine)
Setting the dialing 
mode{#}{1}{3}If you cannot make calls, change this setting according to your 
telephone line service.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
Setting the recording 
paper size{#}{1}{6}{1} “LETTER” (default): Letter size paper.
{2} “A4”: A4 size paper.
Setting the ringer tone{#}{1}{7}{1} “TONE 1” (default)
{2} “TONE 2”
{3} “TONE 3”
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							7. Programmable Features
32
7.3 Advanced features
FeatureFeature codeSelection
Setting the journal 
report to print 
automatically{#}{2}{2}{0} “OFF”: The unit will not print a journal report, but will keep a 
record of the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically 
after every 30 new fax transmissions and receptions (page 20).
Sending documents 
overseas{#}{2}{3}If you cannot send a fax overseas even if the number is correct 
and the line is connected, activate this feature before sending the 
fax.
This feature improves the reliability by reducing the transmission 
speed.
{0} “OFF”: Deactivates this feature.
{1} “NEXT FAX”: This setting is effective only for the next 
attempted fax transmission. After transmission, the unit will return 
to the previous setting.
{2} “ERROR” (default): When the previous fax transmission fails 
and you wish to re-send the document.
Note:
LCalling charges may be higher than usual.
Sending a fax at a 
specified time{#}{2}{5}This feature allows you to take advantage of low-cost calling 
hours offered by your telephone company. This feature can be set 
up to 24 hours in advance of the desired time.
{0} “OFF” (default)
{1} “ON”
To send a document:
1.Insert the document.
2.If necessary, press {A} or {B} repeatedly to select the 
desired resolution (page 20).
3.{MENU} i {#}{2}{5}
4.Press {1} to select “ON”. i {SET}
5.Enter the fax number. i {SET}
6.Enter the transmission start time.
LPress {*} repeatedly to select “AM” or “PM”.
7.{SET} i {MENU}
Note:
LTo cancel after programming, press {STOP} then {SET}.
Setting the Caller ID list 
to print automatically{#}{2}{6}{0} “OFF” (default): The Caller ID list will not be printed 
automatically, but the unit will keep a record of the information for 
the last 30 different callers.
{1} “ON”: The Caller ID list will be printed automatically each time 
the unit logs 30 different callers (page 17).
Activating the 
Distinctive Ring feature{#}{3}{1}{0} “OFF” (default)
{1} “ON”
See page 27 for details.
Setting the ring pattern 
for fax (Distinctive Ring 
feature){#}{3}{2}{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 27 for details.
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							7. Programmable Features
33
Setting the time 
adjustment{#}{3}{3}Using this feature, the unit’s date and time setting will be 
automatically adjusted when caller information is received.
{0} “MANUAL”: Deactivates this features.
{1} “AUTO” (default): The date and time setting will be 
automatically adjusted.
Setting the quick scan{#}{3}{4}This feature is helpful when you want to remove the document for 
other uses, because the unit will release the document before 
sending or copying.
{0} “OFF” (default): Deactivates this feature.
{1} “ON”: The unit will scan the document and store it into 
memory first, then the unit will start sending or copying the 
documents.
Note:
LIf the document exceeds the memory capacity, sending of the 
whole document or copying of the exceeded document will be 
canceled and this feature will be turned OFF automatically.
Receiving oversized 
documents{#}{3}{6}If the size of the document sent by the other party is as large as 
or larger than the recording paper, the unit can reduce the 
document and print it. Select the desired reduction rate.
{1} “72%”
{2} “86%”
{3} “92%” (default)
{4} “100%”
Setting Recording 
paper sizeOriginal 
document size
“100%”A4 Letter
“92%” (default) Letter Letter
A4 A4
“86%”Letter A4
“72%”Letter Legal
A4 Legal
Note:
LThe information of the sending party is printed on the top of 
each page. Therefore, even if the original document is the 
same size as the recording paper, the document will be 
divided into 2 sheets when printed at “100%”. Select “92%” to 
print on 1 sheet.
Changing the LCD 
display contrast{#}{3}{9}{1} “NORMAL” (default)
{2} “DARKER”
FeatureFeature codeSelection
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							7. Programmable Features
34
Changing the fax 
activation code{#}{4}{1}If you wish to use an extension telephone (page 24) to receive 
faxes, activate this feature and program the activation code.
{0} “OFF”
{1} “ON” (default)
1.{MENU} i {#}{4}{1}
2.Press {1} to select “ON”. i {SET}
3.Enter your code from 2 to 4 digits, using 0-9, {*} and {#}.
LThe default code is “;#9”.
4.{SET} i {MENU}
Setting the memory 
reception alert{#}{4}{4}To alert you with a beeping sound when a received fax document 
is stored into memory due to some existing problem.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear a beeping sound.
Note:
LThe slow beeps will continue until you clear the printing 
problem and make sure the unit is supplied with enough paper 
to print the stored document.
Setting friendly 
reception{#}{4}{6}To receive a fax automatically when you answer a call and hear a 
fax calling tone (slow beep).
{0} “OFF”: You have to press {FAX START} for fax reception.
{1} “ON” (default): You do not have to press {FAX START} for fax 
reception.
Setting flash time{#}{7}{2}The flash time depends on your telephone exchange or host PBX.
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “110ms”
{7} “100ms”
{8} “90ms”
Note:
LIf the unit is connected via a PBX, this setting may need to be 
changed in order for PBX functions (transferring a call, etc.) to 
work correctly. Consult your PBX supplier for the correct 
setting.
Setting the Caller ID 
number auto edit 
feature{#}{7}{5}{0} “OFF”
{1} “ON” (default)
See page 18 for details.
Setting the connecting 
tone{#}{7}{6}If you often have trouble when sending faxes, this feature allows 
you to hear connecting tones: fax tone, ring back tone and busy 
tone. You can use those tones to confirm the status of the other 
party’s machine.
{0} “OFF”: Deactivates this feature.
{1} “ON” (default): You will hear connecting tones.
Note:
LIf the ring back tone continues, the other party’s machine may 
not be a fax machine or may have run out of paper. Check with 
the other party.
LThe connecting tone volume cannot be adjusted.
FeatureFeature codeSelection
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							7. Programmable Features
35
Resetting advanced 
features to their default 
settings{#}{8}{0}{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1.{MENU} i {#}{8}{0}
2.Press {1} to select “YES”. i {SET} i {SET} i 
{MENU}
FeatureFeature codeSelection
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							8. Help
36
For assistance, please visit http://www.panasonic.com/consumersupport
8Help
8.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the 
confirmation and journal reports (page 20).
MessageCodeCause & Solution
COMMUNICATION ERROR40-42 
46-72 
FFLA transmission or reception error occurred. Try 
again or check with the other party.
43
44LA line problem occurred. Connect the telephone line 
cord to a different jack and try again.
LAn overseas transmission error occurred. Try using 
the overseas mode (feature #23 on page 32).
DOCUMENT JAMMED-----LRemove the jammed document (page 44).
ERROR-NOT YOUR UNIT53
54
59
70LA transmission or reception error occurred because 
of a problem with the other party’s fax machine. 
Check with the other party.
JUNK FAX PROH. REJECT-----LThe junk fax prohibitor feature of this unit rejected 
fax reception.
MEMORY FULL-----LThe memory is full of received documents due to a 
lack of recording paper, a lack of ink film or a 
recording paper jam. Install paper (page 11), install 
ink film (page 8) or remove the jammed paper (page 
43).
NO DOCUMENT-----LThe document was not fed into the unit properly. Re-
insert the document and try again.
OTHER FAX NOT RESPONDING-----LThe other party’s fax machine is busy or has run out 
of recording paper. Try again.
LThe other party’s fax machine rang too many times. 
Send the fax manually (page 20).
LThe other party’s machine is not a fax machine. 
Check with the other party.
LThe number you dialed is not in service.
PRESSED THE STOP KEY-----L{STOP} was pressed, and fax transmission or 
reception was canceled.
OK-----LFax transmission or reception was successful.
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							8. Help
37
For assistance, please visit http://www.panasonic.com/consumersupport
8.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
DisplayCause & Solution
“BACK COVER OPEN”LThe back cover is open. Close the back cover firmly.
“CALL SERVICE”LThere is something wrong with the unit. Contact our service personnel.
“CHECK DOCUMENT”LThe document was not fed into the unit properly. Re-insert the document. If 
misfeeding occurs frequently, clean the document feeder rollers (page 45) 
and try again.
LThe document is longer than 600 mm (23
5/8). Press {STOP} t o  r e m ove  t h e  
document. Divide the document into two or more sheets, and try again.
“CHECK FILM”LThe ink film is empty. Replace the ink film with a new one (page 8).
LThe ink film is not installed. Install it (page 8).
LThe ink film is slack or creased. Tighten it (see step 5 on page 9).
“CHECK MEMORY”LThe memory (telephone numbers, parameters, etc.) has been erased. Re-
program.
“CHECK PAPER”LThe recording paper is not installed or the unit has run out of paper. Install 
paper and press {SET} to clear the message.
LThe recording paper was not fed into the unit properly (page 44). Re-install 
paper (page 11) and press {SET} to clear the message.
LThe recording paper has jammed near the recording paper entrance. 
Remove the jammed paper (page 43) and press {SET} to clear the 
message.
“FAX IN MEMORY”LSee the other displayed message instructions to print out the document.
Received documents are stored in memory due to a lack of recording paper, 
a lack of ink film or a recording paper jam. Install paper (page 11), install ink 
film (page 8) or remove the jammed paper (page 43). You will lose all faxes 
in memory if the power is removed. Check with power connected.
“FAX MEMORY FULL”LThe memory is full of received documents due to a lack of recording paper, 
a lack of ink film or a recording paper jam. Install paper (page 11), install ink 
film (page 8) or remove the jammed paper (page 43). You will lose all faxes 
in memory if the power is removed. Check with power connected.
LWhen performing memory transmission, the document being stored 
exceeded the memory capacity of the unit. Send the entire document 
manually.
“FILM EMPTY 
BUY DIRECT FROM”
“www.panasonic.com/kx-
fa91”LThe ink film is empty. Replace the ink film with a new one (page 8). To place 
an order via the Internet, or to check for special offers, visit our web site: 
http://www.panasonic.com/kx-fa91
LThe ink film is slack. Tighten it (see step 5 on page 9) and install again.
LThe fax machine is positioned near appliances such as TVs or speakers 
which generate an intense magnetic field.
“FILM NEAR EMPTY 
BUY DIRECT FROM”
“www.panasonic.com/kx-
fa91”
“TO PRINT ORDER 
PRESS HELP”LThe remaining ink film is low. Prepare a new ink film (page 6). To print the 
film order sheet, press {HELP}, then {SET}. To place an order via the 
Internet, or to check for special offers, visit our web site: 
http://www.panasonic.com/kx-fa91
“MEMORY FULL”LWhen making a copy, the document being stored exceeded the memory 
capacity of the unit. Press {STOP} to clear the message. Divide the 
document into sections.
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							8. Help
38
For assistance, please visit http://www.panasonic.com/consumersupport
Troublesh ooting
8.3 When a function does not work, check here
8.3.1 Initial settings
“MODEM ERROR”LThere is something wrong with the unit’s modem. Contact our service 
personnel.
“NO FAX REPLY”LThe other party’s fax machine is busy or has run out of recording paper. Try 
again.
“OPEN CABINET
CHECK FILM SLACK”
“OPEN CABINET
CHECK FILM TYPE”LPlease use genuine Panasonic replacement film (page 6).
LThe ink film is slack. Tighten it (see step 5 on page 9).
LThe fax machine is positioned near appliances such as TVs or speakers 
which generate an intense magnetic field.
“PAPER JAMMED”LA recording paper jam occurred. Remove the jammed paper (page 43).
LYou forced the recording paper into the paper tray too strongly. Remove all 
of the installed paper, and re-install it gently.
“PHONEBOOK FULL”LThere is no space to store new items in the phonebook. Erase unnecessary 
items (page 16).
“PLEASE WAIT”LThe unit is checking that there is no slack or crease in the ink film. Wait for 
a moment while the check is completed.
“REDIAL TIME OUT”LThe other party’s fax machine is busy or has run out of recording paper. Try 
again.
“REMOVE DOCUMENT”LThe document is jammed. Remove the jammed document (page 44).
LPress {STOP} to eject the jammed paper.
“TRANSMIT ERROR”LA transmission error occurred. Try again.
LIf you send a fax overseas, try the following:
– Use the overseas transmission mode (feature #23 on page 32).
– Add 2 pauses at the end of the telephone number or dial manually.
“UNIT OVERHEATED”LThe unit is too hot. Stop using the unit for a while and let the unit cool down.
ProblemCause & Solution
I cannot hear a dial tone.LThe telephone line cord is connected to the [EXT] jack on the unit. Connect 
to the [LINE] jack (page 12).
LIf you used a splitter/coupler to connect the unit, remove the splitter/coupler 
and connect the unit to the wall jack directly. If the unit operates properly, 
check the splitter/coupler.
LDisconnect the unit from the telephone line and connect a known working 
telephone. If the working telephone operates properly, contact our service 
personnel to have the unit repaired. If the working telephone does not 
operate properly, contact your telephone company.
LThe power cord or telephone line cord is not connected. Check the 
connections.
LIf you have connected the fax machine through a computer modem, 
connect the fax machine directly to a telephone line jack.
I cannot make calls.LThe dialing mode setting may be wrong. Change the setting (feature #13 on 
page 31).
The unit does not work.LCheck the connections (page 12).
The unit does not ring.LThe ringer volume is turned OFF. Adjust it (page 13).
DisplayCause & Solution
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							8. Help
39
For assistance, please visit http://www.panasonic.com/consumersupport
8.3.2 General
ProblemCause & Solution
The unit displays “PAPER 
JAMMED” even though paper 
is installed.LYou forced the recording paper into the paper tray too strongly. Remove all 
of the installed paper, and re-install it gently.
The unit displays “CHECK 
PAPER” even though paper is 
inserted.LThe paper is inserted halfway. Insert it correctly (page 44) and press {SET} 
to clear the message.
The other party complains 
they only hear a fax tone and 
cannot talk.LFAX ONLY mode is set. Tell the other party the number is only used for 
faxes.
LChange the receiving mode to TEL mode (page 24).
LIf you use a Distinctive Ring service, make sure you have set the same ring 
pattern assigned by the telephone company (page 27).
{REDIAL} or {PAU S E} does 
not function properly.LIf this button is pressed during dialing, a pause will be inserted. If pressed 
immediately after a dial tone is obtained, the last number dialed will be 
redialed.
The receiving mode does not 
function properly.LDistinctive Ring is set (feature #31 on page 27).
The ink film runs out quickly.LEven if there are only a few sentences, every page that comes out of the 
machine is considered a full page.
LTurn OFF the following features:
– confirmation report: feature #04 on page 31.
– journal report: feature #22 on page 32.
– Caller ID list: feature #26 on page 32.
The unit beeps.LThe memory reception alert of feature #44 is ON (page 34), and the unit has 
a document in memory. Press {STOP} to stop the beeps, then see the 
displayed message instructions to solve the problem.
Whenever I try to retrieve my 
voice mail messages, I am 
interrupted by the fax tone.LYou are probably entering {*}{#}{9}. This is the default setting for the fax 
activation code. If you use a voice mail service, turn the fax activation 
feature OFF or reprogram the activation code (feature #41 on page 34).
The unit does not display the 
caller’s name and/or 
telephone number.LYou need to subscribe to a Caller ID service.
LOther telephone equipment may be interfering with your phone. Disconnect 
it and try again.
LOther electrical appliances connected to the same outlet may be interfering 
with the Caller ID information.
LTelephone line noise may be affecting the Caller ID information.
LThe caller requested not to send his/her information (page 17).
The display exits the Caller ID 
List while viewing caller 
information.LDo not pause for over 3 minutes while viewing.
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							8. Help
40
For assistance, please visit http://www.panasonic.com/consumersupport
8.3.3 Fax – sending
8.3.4 Fax – receiving
ProblemCause & Solution
I cannot send documents.LThe telephone line cord is connected to the [EXT] jack on the unit. Connect 
to the [LINE] jack (page 12).
LThe other party’s fax machine is busy or has run out of recording paper. Try 
again.
LThe other party’s machine is not a fax machine. Check with the other party.
LThe other party’s fax machine failed to answer the fax automatically. Send 
the fax manually (page 20).
LThe memory is full of received documents and the quick scan (feature #34 
on page 33) is ON. Turn this feature OFF, and send the fax again.
I cannot send a fax overseas.LUse the overseas transmission mode (feature #23 on page 32).
LAdd two pauses at the end of the telephone number or dial manually.
The other party complains 
that letters on their received 
document are distorted or not 
clear.LIf your line has special telephone services such as call waiting, the service 
may have been activated during fax transmission. Connect the unit to a line 
that does not have these services.
LAn extension telephone on the same line is occupying the line. Hang up the 
extension telephone and try again.
LTry copying the document with this unit. If the copied image is clear, there 
may be something wrong with the other party’s machine.
The other party complains 
that black lines, white lines or 
smudges appear on their 
received document.LThe scanner glass or rollers are dirty with correction fluid, etc. Clean them 
(page 45). Please do not insert a document before correction fluid has dried 
completely.
Documents frequently 
misfeed.LClean the document feeder rollers, recording paper feeder and rubber flap 
(page 45).
ProblemCause & Solution
I cannot receive documents.LThe telephone line cord is connected to the [EXT] jack on the unit. Connect 
to the [LINE] jack (page 12).
LYou may have subscribed to a voice mail service due to service packs 
offered by your telephone company. Fax reception may not be possible 
when voice mail is activated so we recommend you to:
– contact your telephone company and request to deactivate voice mail 
service, or
– subscribe to a Distinctive Ring service (page 27).
LThe ink film is empty. Replace the ink film with a new one (page 8).
I cannot receive documents 
automatically.LThe receiving mode is set to TEL mode.
Change the receiving mode to FAX ONLY mode (page 24).
LThe time taken to answer the call is too long. Decrease the number of rings 
in feature #06 (page 31).
LMake sure that the Distinctive Ring of feature #31 is set properly (page 27). 
If you do not subscribe to the Distinctive Ring service offered by your local 
telephone company, this feature should be OFF.
The display shows 
“CONNECTING.....”, but 
faxes are not received.LThe receiving mode is set to FAX ONLY mode and the incoming call is not 
a fax. Change the receiving mode to TEL mode (page 24).
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