Panasonic Kx Fp205 Operating Instruction Manual

							1. Introduction and Installation
11
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1.9 Recording paper
The unit can hold up to 20 sheets of 60 g/m2 to 90 g/m2 
(16 lb. to 24 lb.) paper.
Please refer to page 48 for more information on 
recording paper.
For superior results, we recommend Hammermill
® 
Jet Print paper.
1Fan the paper to prevent paper jams.
2Insert the paper gently, print-side down (1).
LDo not force the paper into the paper tray.
LIf the paper is not inserted correctly, remove all of 
the installed paper, and re-install it gently. 
Otherwise the paper may jam.Note:
LRemove all of the installed paper before adding 
paper.
Correct Slant
1
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							2. Preparation
12
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2 Preparatio n 2For a ssistanc e, plea se visit http://www.p ana sonic.co m/co nsu me rs uppo rt
Con nections  an d  Setup
2.1 Connections
Caution:
LWhen you operate this product, the power outlet 
should be near the product and easily 
accessible.
Note:
LTo avoid malfunction, do not position the fax machine 
near appliances such as TVs or speakers which 
generate an intense magnetic field.
LIf any other device is connected to the same 
telephone line, this unit may disturb the network 
condition of the device.
Using surge protectors
LThe warranty does not cover damage due to power 
line surges or lightning. For additional protection, we 
recommend using surge protectors (5).
If the fax machine shares a single telephone line with 
a DSL service
Fax transmission/reception may be disturbed, noise 
interference may be heard during telephone 
conversations, or Caller ID (page 17) may not function 
properly. A filter to prevent this is provided by your provider. Please attach the filter (6) to the telephone 
line cord of the unit.
1Telephone line cord
LConnect to a single telephone line jack (RJ11).
2Power cord
LConnect to a power outlet (120 V, 60 Hz).
3[EXT] jack
LYou can connect an answering machine or a 
telephone. Remove the stopper if attached.
4Answering machine (not included)
2
15
3
4
6
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							2. Preparation
13
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2.2 Quick Setup
You can print out the quick fax setup guide and select the 
desired receiving mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 24).
{2} “DIST. RING”: With the Distinctive Ring service 
(page 27).
{3} “EXT. TAM”: With an external telephone answering 
machine (page 25).
{4} “TEL ONLY”: Mostly phone calls (page 24).
1{MENU} i {#}{0}{0} i {SET}
2Press {SET} again to print the quick fax setup guide.
LIf you do not wish to print it, press {STOP}.
3Press {1} to {4} to display the desired setting. i 
{SET} i {MENU}
Help Button
2.3 Help function
The unit contains helpful information on the following 
topics which can be printed for reference purposes, as 
follows:
–“FILM ORDER SHEET”
–“BASIC SETTINGS”
–“FEATURE LIST”
–“FAX SND/RCV”
–“COPIER”
–“Q and A”
–“ERRORS”
–“REPORTS”
–“CALLER ID”
1{HELP}
2Press {>} repeatedly to display the desired item. 
i {SET}
Vol um e
2.4 Adjusting volume
Ringer volume
While the unit is idle, press {A} or {B}.
LIf there are any documents in the document 
entrance, you cannot adjust the volume. Confirm that 
there are no documents in the entrance.
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”. 
i {SET}
LThe unit will not ring.
LTo turn the ringer back ON, press {A}.
Ringer tone
LYou can select the ringer tone from one of 3 patterns 
(feature #17 on page 31).
Handset receiver volume
While using the handset, press {A} or {B}.
Speaker volume
While using the monitor, press {A} or {B}.
{SET}
{MENU}
{STOP}
{SET}
{HELP}{>}
{SET}
{A}{B}
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							2. Preparation
14
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Initial P rogramming
2.5 Date and time
1{MENU} i {#}{0}{1} i {SET}
M:|
01/D:01/Y:06
TIME: 12:00AM
2Enter the current month/date/year/hour/minute by 
selecting 2 digits for each.
Example: August 10, 2006 10:15 PM (12 hour 
clock format)
1.Press {0}{8} {1}{0} {0}{6} {1}{0} {1}{5}.
M:|
08/D:10/Y:06
TIME: 10:15AM
2.Press {*} repeatedly to select “PM”.
3{SET}
4Press {MENU} to exit.
Note:
LThe other party’s fax machine will print the date and 
time on the top of each page you send according to 
your unit’s date and time setting.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to 
the received caller information.
LIf the time has not previously been set, Caller ID will 
not adjust the clock.
LYou can turn this feature OFF (feature #33 on page 
33).
2.6 Your logo
You can program your logo (name, company name, etc.) 
so that it appears on the top of each page sent.
1{MENU} i {#}{0}{2} i {SET}
LOGO=|
2Enter your logo, up to 30 characters. See the 
following character table for details. i {SET}
3Press {MENU} to exit.
To select characters with the dial keypad
Note:
LTo enter a character that is located on the same dial 
key as the previously entered character, you must 
first press {>} to move the cursor to the next space.
{SET}
{MENU}{}
KeypadCharacters
{1}&’ (), –. / 1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mnoMNO6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{0}0 (Space)
{*} @
{#}#
{MUTE}To insert a space.
{STOP}To delete a character.
{SET}{MUTE}
{STOP} {MENU}
{}
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							2. Preparation
15
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To enter your logo
Example: “BILL”
1.Press {2} 5 times.
LOGO=|
B
2.Press {4} 6 times.
LOGO=B|
I
3.Press {5} 6 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next space and 
press {5} 6 times.
LOGO=BIL|
L
To correct a mistake
Press {} to move the cursor to the incorrect 
character, and make the correction.
LTo erase all of the characters, press and hold 
{STOP}.
2.7 Your fax number
You can program your fax number so that it appears on 
the top of each page sent.
1{MENU} i {#}{0}{3} i {SET}
NO.=|
2Enter your fax number, up to 20 digits.
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {FLASH}.
LTo erase a number, press {STOP}.
3{SET}
4Press {MENU} to exit.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
LTo erase all of the numbers, press and hold {STOP}.
{SET}{FLASH}
{STOP}{MENU}
{}
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							3. Telephone
16
3 Telep hone Automatic Dialing
3.1 Storing names and telephone 
numbers into the phonebook
The unit provides a phonebook (50 items).
1Press {MENU} repeatedly to display “PHONEBOOK 
SET”. i {*}
2Enter the name, up to 16 characters (see page 14 for 
instructions). i {SET}
3Enter the telephone number, up to 32 digits. i 
{SET}
LTo program other items, repeat steps 2 to 3.
4{MENU}
Helpful hints:
LFor your convenience, HELP-FAX (1-800-435-7329) 
has been stored in the phonebook. If you cannot 
solve a problem, call this number (page 16). If not 
needed, you can erase it (page 16).
3.2 Making a phone call using the 
phonebook
1{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item.
3Lift the handset.
To search for a name by initial
Example: “LISA”
1.{PHONEBOOK}
2.Press {A} or {B} to initiate the phonebook.
3.Press {5} repeatedly to display any name with the 
initial “L” (see the character table, page 14).
LTo search for symbols, press {1}, {*} or {#}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, lift the handset.
3.3 Editing a stored item
1{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item. i {MENU}
3{*}
LIf you do not need to edit the name, skip to step 
5.
4Edit the name. For further details, see the storing 
procedure on page 16.
5{SET}
LIf you do not need to edit the telephone number, 
skip to step 7.
6Edit the telephone number. For further details, see 
the storing procedure on page 16.
7{SET}
3.4 Erasing a stored item
3.4.1 Erasing a specific item
1.{PHONEBOOK}
2.Press {A} or {B} repeatedly to display the desired 
item. i {MENU} i {#}
LTo cancel erasing, press {STOP}.
3.{SET}
3.4.2 Erasing all items
1.{PHONEBOOK} i {MENU}
2.Press {A} or {B} repeatedly to select “YES”. i 
{SET}
LTo cancel erasing, press {STOP}.
3.{SET}
3.5 One touch dial
Dial keys {1} to {9} can each be used as a one touch dial 
key, allowing you to dial a number from the phonebook 
by simply pressing a dial key.
3.5.1 Assigning an item to a one touch dial 
key
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item. i {MENU} i {0}
3Press {A} or {B} repeatedly to select a desired dial 
key.
LWhen the dial key is already used as a one touch 
dial key, Q is displayed next to the dial key 
number. If you select this dial key, you can 
overwrite the previous assignment.
4{SET} i {SET}
LTo program other items, repeat steps 2 to 4.
5{STOP}
{SET}
{MENU}
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							3. Telephone
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3.5.2 Making a call using a one touch dial 
key
1
Press and hold the desired one touch dial key ({1} to 
{9}).
LYou can view other one touch dial assignments 
by pressing {A} or {B}.
2Lift the handset.
3.5.3 Erasing a one touch dial assignment
1
Press and hold the desired one touch dial key ({1} to 
{9}). i {MENU}
LTo cancel erasing, press {STOP}.
2{SET}
Note:
LThe number erased from a one touch dial key will not 
be deleted from the phonebook. To erase from the 
phonebook, see page 16.
Caller ID
3.6 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to a 
Caller ID service.
Make sure the following ring count is set to 2 or more 
rings beforehand.
– FAX ring count (feature #06 on page 31)
LThe name display service may not be available in 
some areas. For further information, please contact 
your telephone company.
3.6.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number, date and time of the call, the 
number of times called) from the 30 most recent callers.
It is possible to view caller information one at a time on 
the display (page 18) or print the entire Caller ID list 
(page 47).
LWhen caller information is received and it matches a 
telephone number stored in the unit’s phonebook, 
the stored name will be displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
“OUT OF AREA”: The caller dialed from an area 
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to 
send caller information.
“LONG DISTANCE”: The caller made a long distance 
call.
To confirm caller information using the Caller ID list
– To print manually, see page 47.
– To print automatically after every 30 new calls, 
activate feature #26 (page 32).
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							3. Telephone
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3.7 Viewing and calling back
The display will show the number of new calls in standby 
mode.
Example:10 MISSED CALLS
10:59AM
1{CALLER ID}
2Press {B} to search from the recently received caller 
information.
LIf you press {A}, the display order will be 
reversed.
3Lift the handset to return the call.
LTo send a fax, insert the document FACE DOWN 
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEE
11:20A Jul.20,
b
1-134-567-8901
11:20A Jul.20,
3.7.1 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
viewed or answered.
If the same person calls more than once
The number of times the same caller called (“×2” to 
“×9”) will be displayed. Only the date and time of the 
most recent call will be stored.
Example: The same person called 3 times.
SAM LEE
10:30P Jul.20×3
To stop viewing
Press {STOP}.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A Local telephone number only (area code omitted)
B Area code – Local telephone number
C 1 – Area code – Local telephone number (“1” added)
LTo return a call, lift the handset.
LTo store the number in the phonebook, follow from 
step 3 of the storing procedure on page 19.
3.8 Caller ID number auto edit 
feature
Once you call back an edited number, the unit can 
automatically edit other incoming phone numbers each 
time you receive a call.
For example, you can use this feature to set the unit to 
ignore the area code of callers in your area code, so that 
you can call these local numbers using caller information 
without dialing the area code.
To activate this feature, you must edit an item in the caller 
list, then call that number. After that, calls from that 
caller’s area code will be edited automatically.
The default setting is ON.
3.8.1 Turning ON the Caller ID number auto 
edit feature
1
{MENU} i {#}{7}{5}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET} i {MENU}
Note:
LThe unit can remember up to 4 area codes each to 
be edited. Phone numbers from the 4 most recently 
edited area codes will be automatically edited.
LThis feature will not be activated until edited numbers 
are called back.
LIf you move to another area, you can turn this feature 
OFF to erase previously edited area codes. To use 
this feature again, turn it ON and reprogram the area 
codes you want to edit once again.
3.9 Erasing caller information
3.9.1 Erasing all caller information
1
Press {MENU} repeatedly to display “CALLER 
SETUP”. i {SET}
L“CALL LIST ERASE” will be displayed.
2{SET}
LTo cancel erasing, press {STOP}, then {MENU}.
3{SET} i {STOP}
{CALLER ID}
{STOP}
{FAX START} {A}{B}
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							3. Telephone
19
3.9.2 Erasing specific caller information
1
{CALLER ID}
2Press {A} or {B} repeatedly to display the desired 
item. i {
						

							4. Fax
20
4Fax Sen ding Faxes
4.1 Sending a fax manually
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
4Press {MONITOR} or lift the handset.
5Dial the fax number.
6When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Ask them to press their start button. When the fax 
tone is heard, press {FAX START}.
LIf you pressed {MONITOR} in step 4, lift the 
handset before speaking.
To select the resolution
Select the desired resolution according to the character 
size.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and “PHOTO” 
settings will increase transmission time.
To redial the last number
{REDIAL} i {FAX START}LIf the line is busy, the unit will automatically redial the 
number.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other 
pages (up to 10 at a time) on top of the previously 
inserted pages while the last page is being fed into the 
unit.
Pre-dialing a fax number
1.Enter the fax number.
2.Insert the document.
3.{FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 33) 
beforehand.
1.Insert the document.
2.Enter the fax number. i {FAX START}
LIf the document exceeds the memory capacity, 
transmission will be canceled and this feature will be 
turned OFF automatically. You must send the entire 
document manually.
LThis feature cannot be used if the handset is in use or 
{MONITOR} is pressed.
To stop sending
Press {STOP}.
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results (errors, etc.). To print 
confirmation reports, make sure feature #04 is activated 
(page 31). The default setting is “ERROR”. For an 
explanation of error messages, see page 36.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent fax transmissions and receptions. To 
print it manually, see page 47. To print it automatically 
after every 30 new fax transmissions and receptions, 
make sure feature #22 is activated (page 32). For an 
explanation of error messages, see page 36.
{REDIAL} {FAX START}
{MONITOR} {A}{B} {STOP}
1
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