Panasonic Kx Fp205 Operating Instruction Manual

							4. Fax
21
4.2 Document requirements
Minimum document size
Maximum document size
Effective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of documents: (Make 
a copy of the document using another copier and 
send the copy.)
– Chemically treated paper such as carbon or 
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can 
be seen through the other side, such as 
newsprintLCheck that ink, paste or correction fluid has dried 
completely.
LTo send a document with a width of less than 210 mm 
(8
1/4), we recommend using a copy machine to copy 
the original document onto A4 or letter-sized paper, 
then sending the copied document.
4.3 Sending a fax using the 
phonebook and one touch dial
Before using this feature, store the desired names and 
telephone numbers into the phonebook (page 16) and 
one touch dial (page 16).
1Adjust the width of the document guides to fit the 
actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 20).
4Using the phonebook:
1.{PHONEBOOK}
2.Press {A} or {B} repeatedly to display the 
desired item. i {FAX START}
Using one touch dial:
1.Press and hold the desired one touch dial key 
({1} to {9}).
LYou can view other one touch dial 
assignments by pressing {A} or {B}.
2.{FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number.
LTo cancel redialing, press {STOP}.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2) 208 mm(8
 3/16)
 4 mm 4 mm(5/32)
 2 mm
 2 mm(1/16)
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							4. Fax
22
4.4 Broadcast transmission
By storing the phonebook items (page 16) into the 
broadcast memory, you can send the same document to 
multiple parties (up to 20). Your programmed items will 
remain in the broadcast memory, allowing frequent re-
use.
4.4.1 Programming items into the 
broadcast memory
1
Press {MENU} repeatedly to display “BROADCAST 
SET”. i {#}
2Press {A} or {B} repeatedly to display the desired 
item. i {SET}
LThe number in brackets indicates the number of 
registered items.
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other items, repeat step 2 (up to 20 
items).
3{SET}
4.4.2 Adding a new item into the broadcast 
memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”. i {MENU} i {*}
3Press {A} or {B} repeatedly to display the desired 
item. i {SET}
LTo add other items, repeat step 3 (up to 20 
items).
4{STOP}
4.4.3 Erasing a stored item from the 
broadcast memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”. i {MENU} i {#}
3Press {A} or {B} repeatedly to display the desired 
item you want to erase.
LTo cancel erasing, press {STOP}.
4{SET} i {SET} i {STOP}
4.4.4 Sending the same document to pre-
programmed parties
1
Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 20).
3{BROADCAST}
LAfter transmission, the unit will automatically 
print a report (Broadcast sending report).Note:
LIf you select “FINE”, “SUPER FINE” or “PHOTO” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
transmission will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later.
To send the same document to a one-time group of 
items
1.Insert the document. i {PHONEBOOK}
2.Press {A} or {B} repeatedly to display “”. i {SET}
3.Press {A} or {B} repeatedly to display the desired 
party. i {SET}
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other parties, repeat step 3 (up to 20 
items).
4.Press {FAX START} to start transmission to the 
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND 
CANCELED?”. i {SET}
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							4. Fax
23
Receiving Faxes
4.5 Selecting the way to use your 
fax machine
Depending on your situation, select the way you prefer to 
use your fax machine.
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
– Use with answering machine
Note:
LSee page 13 for quick setup.
4.5.1 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page 24) by 
pressing {AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns ON.
How faxes are received
All incoming calls will be answered as faxes.
4.5.2 Use mostly as a telephone (TEL 
mode)
Your situation
You want to answer calls by yourself. If a fax call is 
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 24) by pressing 
{AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns OFF.How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
4.5.3 Use with answering machine
Your situation
You want to use the fax machine with an answering 
machine.
Setup
Connect an external telephone answering machine 
(page 25) and set the ring count of the answering 
machine to less than 4.
LSet the ring count in FAX ONLY mode of the fax 
machine to “5 EXT. TAM” (feature #06 on page 31), 
if you use with auto answer ON.
How to receive calls
If the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
{FAX START}
AUTO ANSWER
AUTO ANSWER
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							4. Fax
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4.6 Receiving a fax manually – 
Auto answer OFF
Note:
LBy default, the unit reduces the size of the received 
document to 92 % when printing (See feature #36 on 
page 33 for details).
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing {AU TO  
ANSWER} repeatedly to display “TEL MODE”.
LThe {AUTO ANSWER} indicator turns OFF.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily switch to fax reception. The other 
party can then send a fax.
How to receive phone calls and faxes
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
3.Replace the handset.
To stop receiving
Press {STOP}.
How to receive faxes with an extension telephone
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #41 on page 34) beforehand. The 
default setting is ON.
4.7 Receiving a fax automatically 
– Auto answer ON
4.7.1 Activating FAX ONLY mode
Press {AUTO ANSWER} repeatedly to display “FAX 
ONLY MODE”.
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {A} or {B} 
repeatedly to display the desired setting, and press 
{SET}. If you set to more than 3, receiving faxes may 
not be possible.
LThe {AUTO ANSWER} indicator turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
{FAX START} {STOP}
AUTO ANSWER
{SET} {A}{B}
AUTO ANSWER
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							4. Fax
25
4.8 Using the unit with an 
answering machine
4.8.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAnswering machine is not included.
LRemove the stopper (2) if attached.
2Set the number of rings on the answering machine to 
less than 4.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message up to 10 
seconds long, and not to pause for more than 4 
seconds during the message. Otherwise, both 
machines will not function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 24).
LIf you set to FAX ONLY mode, change the ring 
setting in FAX ONLY mode to “5 EXT. TAM” 
(feature #06 on page 31).
6Check all or part of the following are not the same:
– the remote access code of the answering 
machine
– the fax activation code (feature #41 on page 34)
– remote access to Phone Companies Voice Mail 
(if you subscribed)Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{#}{9} (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax activation 
is turned ON (Feature #41 on page 34). The fax 
activation code can also be changed.
LIf there is no room left in memory of your answering 
machine, the unit may not be able to receive 
documents. See the operating instructions of the 
answering machine and erase unnecessary 
messages.
2
1
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							4. Fax
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4.9 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 17), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the fax machine will not accept faxes 
originated from numbers that match the one on a 
programmable junk fax prohibitor list.
Important:
LThis feature does not work when manual 
reception is performed.
4.9.1 Activating the junk fax prohibitor
1
Press {MENU} repeatedly to display “JUNK FAX 
PROH.” i {>}
2Press {A} or {B} repeatedly to select “ON”. i 
{SET}
3Press {MENU} to exit the program.
4.9.2 Storing undesired callers
You can register up to 10 undesired numbers from the 
Caller ID list (page 17) if you do not wish to receive faxes 
from them.
1Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2Press {>} repeatedly to display “JUNK LIST SET”. 
i {SET}
3Press {A} or {B} repeatedly to display the item you 
wish to prevent the fax reception from. i {SET}
4Press {STOP} to exit the program.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {SET}
3.Press {A} or {B} to display the item.
4.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”. i {SET}
3.Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.2.Press {>} repeatedly to display “JUNK LIST 
DISP.”. i {SET}
3.Press {A} or {B} repeatedly to display the desired 
item. i {
						

							5. Distinctive Ring
27
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the fax machine automatically start fax 
reception when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Confirm your local telephone 
company for availability.
5.2 Using two or more phone 
numbers on a single telephone 
line
5.2.1 Activating the Distinctive Ring 
feature
1
{MENU} i {#}{3}{1}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET}
LThe {AUTO ANSWER} indicator turns ON.
4{MENU}
Note:
LWhile the Distinctive Ring feature is activated, you 
cannot change the receiving mode.
How phone calls and faxes are received
If the incoming call is for the fax number, the fax machine 
will ring with the assigned ring pattern and automatically 
start fax reception.
If the incoming call is for the phone number, the fax 
machine will keep on ringing.
LIf an external telephone answering machine is 
connected, set the ring count of the answering 
machine to more than 2.
5.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.
Example: Using three phone numbers
To use one phone number for the fax, program the ring 
pattern assigned for the fax in feature #32 (page 27). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5} “B-D”. The fax will respond 
to all calls with ring tone patterns “B”, “C” and “D”.
5.4 Programming the ring pattern 
assigned for fax
1Set feature #31 to “ON” (page 27).
2{MENU} i {#}{3}{2}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i {SET} i {MENU}
{MENU}{SET}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3} “C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4} “D”
1st ring 2nd ring
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							6. Copy
28
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
LIf you select “STANDARD”, copying will be 
performed using “FINE” mode.
4{COPY}
LIf necessary, enter the number of copies (up to 
20).
5Press {START}, or wait for 15 seconds.
LThe unit will start copying.
Note:
LAny document which can be sent as a fax can also 
be copied (page 21).
To select the resolution
Select the desired resolution according to the character 
size.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, etc.
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the 
document, then remove it for other uses. To use this 
feature, activate feature #34 (page 33) beforehand. The 
default setting is OFF.
LIf the document exceeds the memory capacity, 
copying of the exceeded document will be canceled 
and this feature will be turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Insert the document.
2.{COPY} i {>}
3.Press {A} repeatedly to select “150%” or “200%”. 
i {START}
LThe unit will enlarge the center of the upper part 
of the document. To make an enlarged copy of 
the bottom of the document, turn the document 
around, and then make a copy.
Example: 150 % enlarged copy
To reduce a document
1.Insert the document.
2.{COPY} i {>}
3.Press {B} repeatedly to select “92%”, “86%” or 
“72%”, then press {START}.
Note:
LIf the image at the bottom of the document is not 
copied when you copy a document that is the same 
length as the recording paper, try 92 % or 86 %.
To collate multiple copies
The unit can collate multiple copies in the same order as 
the original document pages.
1.Insert the document.
2.{COPY}
3.Enter the number of copies (up to 20).
4.Press {>} 2 times to display “COLLATE OFF”.
{START}
1
{A}{B}{>}{STOP}
{COPY}
Original document Enlarged copy
SettingRecording 
paper sizeOriginal 
document size
“100%” 
(default)Letter Letter
A4 A4, Letter
“92%”Letter A4
“86%”Letter A4
“72%”Letter Legal
A4 Legal
AB
CDAB
CD
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							6. Copy
29
5.Press {A} or {B} repeatedly to display “COLLATE 
ON”. i {START}
Example: Making 2 copies of a 4-page original 
document
Note:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the unit will only print out the stored pages. Collated pages Uncollated pages
4
3
2
1
4
3
2
1
1
1
2
2
3
3
4
4
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							7. Programmable Features
30
7 Progra mma ble Features Features Summary
7.1 Programming
1{MENU}
2Press {#} and the 2-digit code.
3Press the desired command to display the desired 
setting.
LThis step may be slightly different depending on 
the feature.
4{SET}
5To exit programming, press {MENU}.
{MENU}{SET}
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