Panasonic Kx Fp205 Operating Instruction Manual

							Please read these Operating 
Instructions before using the unit 
and save for future reference.
This model is designed to be 
used only in the U.S.A.
FOR FAX ADVANTAGE ASSISTANCE:
— REFER TO  www.panasonic.com/helpfax  
for customers in the U.S.A. or Puerto 
Rico
— E-MAIL TO  [email protected] 
for customers in the U.S.A. or Puerto 
Rico
— PHONE CALL  1-800-HELP-FAX (1-800-435-7329)
This unit is compatible with 
Caller ID. To use this feature, 
you must subscribe to the 
appropriate service of your 
service provider.
Operating Instructions 
Compact Plain Paper Fax and Copier
Model No. KX-FP205
FP205-PFQX2559ZA-en.PDF  Page 1  Friday, March 10, 2006  3:55 PM 
						

							2
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Caution:
LThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other 
electronic device, including fax machines, to send any message unless such message clearly contains in a margin 
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent 
and an identification of the business or other entity, or other individual sending the message and the telephone 
number of the sending machine or such business, other entity, or individual. (The telephone number provided may 
not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on page 14 to 
page 15.
LNote that the images of copied or received documents will remain on the used ink film. Use discretion when 
disposing of the used ink film.
LDo not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
LAs an 
ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY STA R  
guidelines for energy efficiency. 
ENERGY STAR is a U.S. registered mark.
Trademarks:
LHammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other countries.
LAll other trademarks identified herein are the property of their respective owners.
Copyright:
LThis material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. 
All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications 
Co., Ltd.
© 2006 Panasonic Communications Co., Ltd. All Rights Reserved.
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
FP205-PFQX2559ZA-en.book  Page 2  Friday, March 10, 2006  3:55 PM 
						

							Important Information
3
For assistance, please visit http://www.panasonic.com/consumersupport
Important Information Safe ty  I ns tr uc ti ons
1For a ssistanc e, plea se visit http://www.p ana sonic.co m/co nsu me rs uppo rt
Important safety instructions
When using this unit, basic safety precautions should 
always be followed to reduce the risk of fire, electric 
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this 
unit.
3. Unplug this unit from power outlets before cleaning. 
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a 
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious 
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are 
provided for ventilation and protection against 
overheating. Never place the unit near radiators, or in 
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you 
are not sure of the type of power supplied to your 
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a 
grounded plug. If you do not have this type of outlet, 
please have one installed. Do not defeat this safety 
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the 
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords. 
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This 
may result in the risk of fire or electric shock. Never 
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not 
disassemble this unit. Take the unit to an authorized 
service center when service is required. Opening or 
removing covers may expose you to dangerous 
voltages or other risks. Incorrect reassembly can 
cause electric shock when the unit is subsequently 
used.
13. Unplug this unit from power outlets and refer 
servicing to an authorized service center when the 
following conditions occur:
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the 
operating instructions. Adjust only controls 
covered by the operating instructions. Improper 
adjustment may require extensive work by an 
authorized service center.
E. If the unit has been dropped or physically 
damaged.
F. If the unit exhibits a distinct change in 
performance.
14. During thunderstorms, avoid using telephones 
except cordless types. There may be a remote risk of 
an electric shock from lightning.15. Do not use this unit to report a gas leak, when in the 
vicinity of the leak.SAVE THESE 
INSTRUCTIONS
CAUTION:
Installation
LNever install telephone wiring during a lightning 
storm.
LNever install telephone jacks in wet locations unless 
the jack is specifically designed for wet locations.
LNever touch uninsulated telephone wires or 
terminals unless the telephone line has been 
disconnected at the network interface.
LUse caution when installing or modifying telephone 
lines.
LDo not touch the plug with wet hands.
WARNING:
LTo prevent the risk of fire or electrical shock, do not 
expose this product to rain or any type of moisture.
LUnplug this unit from power outlets if it emits smoke, 
an abnormal smell or makes unusual noise. These 
conditions can cause fire or electric shock. Confirm 
that smoke has stopped and contact an authorized 
service center.
For Best Performance
For best performance
Environment
LKeep the unit away from electrical noise generating 
devices, such as fluorescent lamps and motors.
LThe unit should be kept free from dust, high 
temperature and vibration.
LThe unit should not be exposed to direct sunlight.
LDo not place heavy objects on top of the unit.
LWhen you leave the unit unused for a long period of 
time, unplug this unit from power outlet.
LThe unit should be kept away from heat sources such 
as heaters, kitchen stoves, etc. Damp basements 
should also be avoided.
Routine care
LWipe the outer surface of the unit with a soft cloth. Do 
not use benzine, thinner, or any abrasive powder.
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							Table of Contents
4
1.  Ta ble of Contents1. Introduction and Installation
Accessories
1.1 Included accessories .....................................6
1.2 Accessory information ...................................6
Finding the Controls
1.3 Button descriptions ........................................7
1.4 Overview .......................................................8
Installation
1.5 Ink film ...........................................................8
1.6 Handset cord ...............................................10
1.7 Paper tray ....................................................10
1.8 Paper support ..............................................10
1.9 Recording paper ..........................................11
2. Preparation
Connections and Setup
2.1 Connections ................................................12
2.2 Quick Setup .................................................13
Help Button
2.3 Help function ...............................................13
Vo l u m e
2.4 Adjusting volume .........................................13
Initial Programming
2.5 Date and time ..............................................14
2.6 Your logo......................................................14
2.7 Your fax number ..........................................15
3. Telephone
Automatic Dialing
3.1 Storing names and telephone numbers into the 
phonebook...................................................16
3.2 Making a phone call using the phonebook ..16
3.3 Editing a stored item....................................16
3.4 Erasing a stored item ..................................16
3.5 One touch dial .............................................16
Caller ID
3.6 Caller ID service ..........................................17
3.7 Viewing and calling back .............................18
3.8 Caller ID number auto edit feature ..............18
3.9 Erasing caller information ............................18
3.10 Storing caller information into the 
phonebook...................................................19
4. Fax
Sending Faxes
4.1 Sending a fax manually ...............................20
4.2 Document requirements ..............................21
4.3 Sending a fax using the phonebook and one 
touch dial .....................................................21
4.4 Broadcast transmission ...............................22
Receiving Faxes
4.5 Selecting the way to use your fax machine .23
4.6 Receiving a fax manually – Auto answer 
OFF .............................................................244.7 Receiving a fax automatically – Auto answer 
ON................................................................24
4.8 Using the unit with an answering machine ...25
4.9 Junk fax prohibitor (preventing fax reception 
from undesired callers).................................26
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service ................................27
5.2 Using two or more phone numbers on a single 
telephone line ...............................................27
5.3 Using three or more phone numbers on a 
single telephone line ....................................27
5.4 Programming the ring pattern assigned 
for fax ...........................................................27
6. Copy
Copying
6.1 Making a copy ..............................................28
7. Programmable Features
Features Summary
7.1 Programming................................................30
7.2 Basic features ..............................................31
7.3 Advanced features .......................................32
8. Help
Error Messages
8.1 Error messages – Reports ...........................36
8.2 Error messages – Display ............................37
Troubleshooting
8.3 When a function does not work, 
check here....................................................38
9. Maintenance
Jams
9.1 Recording paper jams ..................................43
9.2 Document jams ............................................44
Cleaning
9.3 Document feeder/recording paper feeder/
scanner glass cleaning.................................45
9.4 Thermal head cleaning ................................46
10. General Information
Printed Reports
10.1 Reference lists and reports ..........................47
Specifications
10.2 Specifications ...............................................47
FCC and Other Information
10.3 FCC and Other Information ..........................49
Limited Warranty
10.4 Limited Warranty ..........................................51
Customer Services
10.5 Customer Services directory ........................53
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							Table of Contents
5
11. Index
11.1 Index...........................................................  54
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							1. Introduction and Installation
6
For assistance, please visit http://www.panasonic.com/consumersupport
1 Introdu ctio n and Installa tion 1For a ssistanc e, plea se visit http://www.p ana sonic.co m/co nsu me rs uppo rt
Acc ess orie s
1.1 Included accessories
*1 Part numbers are subject to change without notice.
*2 No need to install when using letter size paper.
Note:
LIf any items are missing or damaged, contact the 
place of purchase.
LSave the original carton and packing materials for 
future shipping and transportation of the unit.
1.2 Accessory information
Accessories for this unit can be ordered online, by fax, or 
by telephone.
–Replacement film
*1 (Model No./Part No. KX-
FA91): 25 m (82) × 2 rolls (Each roll will print about 
80 letter-sized pages.)
*1 To ensure the unit operates properly, we 
recommend using the Panasonic replacement 
film. The ink film is not reusable. Do not 
rewind and use the ink film again.
To place an order online (for customers in the U.S.A. 
ONLY)
Visit our web site:
http://www.panasonic.com/kx-fa91
LFor questions regarding online orders:
E-mail: [email protected]
Telephone: 1-866-888-2929
To place an order by fax
Fax: 1-800-237-9080
Include:
– your name, shipping address and telephone number
– credit card type, number, expiration date and your 
signature
– part number and quantity
To place an order by telephone
Telephone: 1-800-332-5368
(Monday - Friday 9 am to 8 pm, EST.) 1Telephone line cord
(PFJA02B002Y)
*12Handset
(PFJXN0341Z)*1
3Handset cord
(PQJA212M)*14Paper tray
(PFKS1147Z2)*1
5Paper support
(PFUS1704Z)*16Starter ink film
(10 meters long)
7Operating instructions
(PFQX2559Z)
*18Quick installation guide
(PFQW2492Z)*1
9A4 paper guide
(PFKR1103Z2)*1*2
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							1. Introduction and Installation
7
For assistance, please visit http://www.panasonic.com/consumersupport
Finding  the  Con trols
1.3 Button descriptions
A{AUTO ANSWER}
LTo turn the auto answer setting ON/OFF (page 
24).
B{REDIAL}{PA U S E}
LTo redial the last number dialed.
LTo insert a pause during dialing.
C{FLASH}
LTo access special telephone services or for 
transferring extension calls.
LThe flash time can be changed (feature #72 on 
page 34).
D{CALLER ID}
LTo use Caller ID features (page 17).
E{STOP}
LTo stop an operation or programming session.
LTo erase a character/number (page 14). Press 
and hold to erase all characters/numbers.
F{BROADCAST}
LTo transmit a document to multiple parties (page 
22).
G{HELP}
LTo print helpful information for reference 
purposes (page 13).
H{MENU}
LTo start or exit programming.
I{PHONEBOOK}{VO LU ME}
LTo adjust volume (page 13).
LTo search for a stored item (page 16, 21).
J{SET}
LTo store a setting during programming.
K{TONE}
LTo change from pulse to tone temporarily during 
dialing when your line has rotary pulse service. 
You can also use tone dial service by changing 
feature #13 on page 31.
L{MUTE}
LTo mute your voice during a conversation. Press 
again to resume the conversation.
M{MONITOR}
LTo initiate dialing without lifting the handset.When you press {MONITOR} during receiving a 
call, you will be able to hear the other party, but 
the other party will not be able to hear you.
N{FAX START}
LTo send or receive a fax.
O{COPY}
LTo copy a document (page 28).
BCDE A
F
G
H
I
J
L
N
O M K
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							1. Introduction and Installation
8
For assistance, please visit http://www.panasonic.com/consumersupport
1.4 Overview
Removing the shipping tape
Installation
1.5 Ink film
The included film roll is a starter ink film.
1Open the front cover.
2Release the back cover by pushing the green button 
(1).
3Open the back cover.
4Insert the blue gear of the ink film roll into the front 
left slot of the unit (2) and the white gear of the ink 
film roll into the rear left slot of the unit (3).
LThe ink film is safe to touch and will not rub off on 
your hands like carbon paper. 1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
5 Recording paper exit
6 Recording paper entrance
7 Front cover
8 Document entrance
9 Document exit
j Speaker
k Green button (Back cover release button)
l Back cover
1246
jkl789
3
5
1
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							1. Introduction and Installation
9
For assistance, please visit http://www.panasonic.com/consumersupport LMake sure the blue gear (2) and white gear (3) 
are installed as shown.
5Turn the blue gear (4) in the direction of the arrow 
until the ink film is tight (5) and at least one layer of 
ink film is wrapped around the blue core (6).
6Close the back cover securely by pushing down on 
the dotted area at both ends (7).
7Close the front cover securely.
3
2
4
5
Correct
Incorrect
6
Tight 1 turn
   No ink film is wrapped around the blue core.
Slack/Crease
Reverse
7
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							1. Introduction and Installation
10
For assistance, please visit http://www.panasonic.com/consumersupport
1.6 Handset cord
Connect the handset cord (1).
1.7 Paper tray
Pull up the metal recording paper guide (1), then install 
the paper tray (2).
LMake sure the arrows on the paper tray and the unit 
match.
To use A4 size paper
LWhen you do not use the A4 paper guide, you can 
attach it to the back of the paper tray for storage.
1.8 Paper support
Hold open the paper support (1), then insert the ends 
into the holes on the paper tray (2).
1
2
1
Note:
LWhen you use letter paper, you do not need to 
install the A4 paper guide.
LChange the recording paper size to “A4” (feature 
#16 on page 31).
1
2
FP205-PFQX2559ZA-en.book  Page 10  Friday, March 10, 2006  3:55 PM