Panasonic KX FLB853 User Manual

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a copy of the document using the scanner 
glass and set the copy instead.)
– Chemically treated paper such as carbon 
or carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
3.4 Storing names and 
telephone numbers for the 
one-touch dial feature and 
navigator directory
For rapid access to frequently dialed numbers, 
the unit provides the one-touch dial feature (18 
items) and navigator directory (300 items).
LStation 1 to 3 can be used alternatively as 
broadcast keys (page 32).
LMake sure that the {FA X} light is ON.
3.4.1 Storing one-touch dial item
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Select the desired station key.
For stations 1–3:
1.Press one of the station keys.
Example:STATION 1
DIAL MODE [V^]
2.Press {SET}.
For stations 4–9:
Press one of the station keys.
For stations 10–18:
Press {LOWER}, then press one of the 
station keys.
3Enter the name, up to 16 characters (see 
page 23 for instructions).
4Press {SET}.
5Enter the telephone number, up to 32 digits.
6Press {SET}.
LTo program other items, repeat steps 2 to 
6.
7Press {STOP} to exit.
{SET} {LOWER}
{}{V}{^}
Station keys
{STOP}
{CLEAR} {MENU}{DIRECTORY}
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Helpful hints:
LYou can confirm the stored items by printing 
the telephone number list (page 91).
Note:
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{CLEAR}.
LTo erase all characters/numbers, press and 
hold {CLEAR}.
3.4.2 Storing navigator directory 
items
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {>}.
LThe display shows the number of items in 
the navigator directory briefly.
3Enter the name, up to 16 characters (see 
page 23 for instructions).
4Press {SET}.
5Enter the telephone number, up to 32 digits.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {MENU} to exit.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the directory. If 
you cannot solve a problem, call the number. 
If not needed, you can erase it (page 30).
LYou can confirm the stored items by printing 
the telephone number list (page 91).
Note:
LA hyphen or a space entered in a telephone 
number counts as 2 digits.
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{CLEAR}.
LTo erase all characters/numbers, press and 
hold {CLEAR}.
3.4.3 Editing a stored item
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name. For further details, see the 
storing procedure on page 29.
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
29.
8Press {SET}.
3.4.4 Erasing a stored item
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
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3.5 Sending a fax using 
one-touch dial feature and 
navigator directory
Before using this feature, store the desired 
names and telephone numbers into one-touch 
dial feature and navigator directory (page 29).
LKeep the front cover page open for button 
locations.
LMake sure that the {FA X} light is ON.
1Adjust the width of the document guides to fit 
the actual size of the document.
2Insert the document (up to 50 pages) FACE 
UP into the feeder until a single beep is 
heard.
LConfirm that there are no documents 
on the scanner glass.
LIf the document guides are not adjusted 
to fit the document, re-adjust them.
3If necessary, change to the desired 
resolution (page 26) and the desired contrast 
(page 26).
4Enter the fax number.
Using stations 1–9:
Press the desired station key.
Using stations 10–18:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {DIRECTORY}, then press {V} or {^} 
repeatedly to display the desired item.
5Press {START}.
Note:
LDo not open the document cover when 
sending a fax with the auto document feeder.
To send a fax using the scanner glass
LConfirm that there are no documents in 
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
3.Enter the fax number using one-touch dial or 
navigator directory.
LTo send a single page, skip to step 7.
LTo send multiple pages, go to the next 
step.4.Press {QUICK SCAN} to scan the document 
into memory.
5.Place the next page.
6.Press {SET}.
LTo send more pages, repeat steps 5 and 
6.
7.Press {START}.
To search for a name by initial
Example: “LISA”
1.Press {DIRECTORY}.
2.Press {V} or {^} to initiate the navigator 
directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 23).
LTo search for symbols, press {*}.
4.Press {V} or {^} repeatedly to display 
“LISA”.
LTo stop the search, press {STOP}.
LTo send a fax using the auto document 
feeder, see page 26.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number 1 time.
LTo cancel redialing, press {STOP}, then 
press {SET}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning ON the connecting tone 
feature (feature #416 on page 64).
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3.6 Broadcast 
transmission
By storing one-touch dial and navigator directory 
items (page 29) into the broadcast memory, you 
can send the same document to multiple parties 
(up to 20). Your programmed items will remain in 
the broadcast memory, allowing frequent re-use.
LThe broadcast function utilizes stations 1–3. 
The one-touch dial function will be canceled.
LKeep the front cover page open for button 
locations.
LMake sure that the {FA X} light is ON.
3.6.1 Programming items into 
the broadcast memory
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Select the desired broadcast key.
For BROADCAST 1-2:
1.Press the desired {BROADCAST} key.
2.Press {V} or {^} repeatedly to select 
“BROADCAST”.
For MANUAL BROADCAST:
1.Press {MANUAL BROAD}.
2.Press {V} or {^} repeatedly to select 
“MANUAL BROAD”.
3Press {SET}.
4Program items.
Using stations 1–9:
Press the desired station key.
Using stations 10–18:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {V} or {^} repeatedly to display the 
desired item, and press {SET}.
Using the dial keypad (only for MANUAL 
BROAD):
Enter the fax number and press {SET}.
LTo program other items, repeat this step 
(up to 20 items).
LIf you program the wrong item, press 
{CLEAR} to erase the item.
5Press {SET} after programming all of the 
desired items.
LTo program another broadcast key, 
repeat steps 2 to 5.
6Press {STOP} to exit.
Note:
LConfirm the stored items by printing a 
broadcast programming list (page 91).
3.6.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {MENU}.
4Press {*}.
5Press {V} or {^} repeatedly to display the 
desired item you want to add.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {STOP} to exit.
Note:
LWhen adding new items to the MANUAL 
BROADCAST memory, you can only select 
stored items.
3.6.3 Erasing a stored item from 
the broadcast memory
1Press {DIRECTORY}.
2Press {V} or {^} repeatedly to display the 
desired broadcast memory 
(“”, “” or 
“”).
3Press {MENU}.
4Press {#}.
5Press {V} or {^} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET}.
LTo erase other items, repeat steps 5 to 7.
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8Press {STOP} to exit.
3.6.4 Sending the same 
document to pre-programmed 
parties
LMake sure that the {FA X} light is ON.
1Insert the document FACE UP into the 
feeder.
LConfirm that there are no documents 
on the scanner glass.
2If necessary, change to the desired 
resolution (page 26) and the desired contrast 
(page 26).
3Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
send the data to each party, calling each 
number sequentially.
LAfter transmission, the stored document 
will be erased from memory 
automatically, and the unit will 
automatically print a report (broadcast 
sending report).
Note:
LDo not open the document cover when 
sending a fax with the auto document feeder.
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can send will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later 1 time.
To send the same document using the 
scanner glass
LConfirm that there are no documents in 
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN, then 
close the document cover.
3.Press the desired {BROADCAST} (1-2) or 
{MANUAL BROAD}.
LTo send a single page, skip to step 6.
LTo send multiple pages, go to the next 
step.
4.Place the next page.
5.Press {SET}.
LTo send more pages, repeat steps 4 and 
5.
6.Press {START}.
To cancel broadcast transmission
1.Press {STOP} while “BROADCASTING” is 
displayed.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
Receiving Faxes
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3.7 Receiving a fax 
automatically – Auto 
answer ON
3.7.1 Activating FAX ONLY mode
1Press {FAX AUTO ANSWER} repeatedly to 
display the following.
FAX ONLY MODE
3 RINGS [V^]
LThe display will show the ring setting in 
FAX ONLY mode.
LThe {FAX AUTO ANSWER} indicator is 
ON.
2If you wish to change the ring setting, press 
{V} or {^} repeatedly to display the desired 
setting, and press {SET}.
How faxes are received
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
If you have subscribed to a Distinctive 
Ring service
See page 41.
3.8 Receiving a fax 
manually – Auto answer 
OFF
Use this mode with an extension telephone or 
the optional handset unit.
3.8.1 Activating TEL mode
Set the unit to TEL mode by pressing {FA X  
AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe {FAX AUTO ANSWER} indicator is OFF.
Note:
LIf you do not answer the call within 10 rings, 
the unit will temporarily switch to fax 
reception. The other party can then send a 
fax.
How to receive faxes with an extension 
telephone
If you have another telephone connected to the 
[EXT] jack or the same line (extension 
telephone), you can use the extension telephone 
to receive faxes.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
{V}{^}
{SET}
{STOP}
{START}
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press {*} {#} {9} (default fax activation 
code) firmly.
LThe unit will start reception.
3.Replace the handset.
Note:
LTo receive fax documents using the 
extension telephone, make sure remote fax 
activation is turned ON (feature #434 on 
page 64) beforehand. The default setting is 
ON.
How to receive faxes with the optional 
handset unit
1.Lift the handset to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {START}.
LThe unit will start fax reception.
To stop receiving
Press {STOP}.
3.9 Using the unit with an 
answering machine
3.9.1 Setting up the unit and an 
answering machine
1Connect the answering machine (1).
LAnswering machine is not included.
LRemove the stopper (2).
2Set the number of rings on the answering 
machine to less than 4.
LThis will allow the answering machine to 
answer the call first.
3Record a greeting message on the 
answering machine.
LWe recommend you record a message 
up to 10 seconds long, and not to pause 
for more than 4 seconds during the 
message. Otherwise, both machines will 
not function correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode 
(page 34).
LIf you set to FAX ONLY mode, change 
the ring setting in FAX ONLY mode to 
“5 EXT.TAM” (feature #210 on page 
61).
6Check all or part of the following are not the 
same:
– the remote access code of the answering 
machine
1
2
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– the fax activation code (feature #434 on 
page 64)
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering device will answer the call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses {*}{#}{9} (pre-selected 
fax activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LThe fax activation code can be changed in 
feature #434 (page 64).
3.10 Junk fax prohibitor 
(preventing fax reception 
from undesired callers)
If you subscribe to Caller ID service, this feature 
prevents fax reception from calls that do not 
show caller information.
Additionally, the unit will not accept faxes 
originating from numbers that match a 
programmable junk fax prohibitor list.
LKeep the front cover page open for button 
locations.
Important:
LThis feature does not work when manual 
reception is performed.
3.10.1 Activating the junk fax 
prohibitor
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>}.
3Press {V} or {^} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU} to exit.
LWhile the junk fax prohibitor is activated, 
“JUNK FAX ON” is displayed.
3.10.2 Storing undesired callers
You can register up to 10 undesired numbers 
from the Caller ID list (page 38) if you do not wish 
to receive faxes from them.
1Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2Press {>} repeatedly to display “JUNK 
LIST SET”.
3Press {SET}.
4Press {V} or {^} repeatedly to display the 
party you wish to prevent fax reception from.
5Press {SET}.
LTo program other parties, repeat steps 4 
to 5.
6Press {STOP} to exit.
Note:
LIf there is no space to store new items, “LIST 
FULL” is displayed in step 3 or step 5. Erase 
unnecessary items.
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To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {V} or {^} to display the items on the 
list.
5.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”.
3.Press {SET}.
4.Press {MENU} to exit the list.
To erase an item from the junk fax 
prohibitor list
1.Press {MENU} repeatedly to display “JUNK 
FAX PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {SET}.
4.Press {V} or {^} repeatedly to display the 
desired item.
5.Press {
						

							4. Caller ID
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4 Caller ID Caller ID
4.1 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this unit’s Caller ID 
features, you must subscribe to Caller ID 
service.
Make sure the following ring setting is set to 
2 or more rings beforehand.
– FAX ring setting (feature #210 on page 61)
4.1.1 How Caller ID is displayed
The calling party’s name or telephone number 
will be displayed after the 1st ring. You then have 
the option of whether or not to answer the call.
The unit will automatically store caller 
information (name, telephone number and the 
time of the call) of the 30 most recent calls. Caller 
information is stored by the most recent to the 
oldest call. When the 31st call is received, the 
oldest call is deleted.
Caller information can be viewed on the display 
one item at a time (page 38) or confirmed by 
printing the Caller ID list (page 91).
LWhen caller information is received and it 
matches a telephone number stored in the 
unit’s one-touch dial or navigator directory, 
the stored name will be displayed.
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, caller information 
may not be received properly. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
–“OUT OF AREA”: The caller dialed from 
an area which does not provide Caller ID 
service.
–“PRIVATE CALLER”: The caller 
requested not to send caller information.
–“LONG DISTANCE”: The caller made a 
long distance call.
To confirm caller information by printing 
the Caller ID list
– To print manually, see page 91.
– To print automatically after every 30 new 
calls, activate feature #216 (page 61).
4.2 Viewing and calling 
back using caller 
information
You can easily view caller information and call 
back. When calling back, we recommend you 
use the optional handset unit.
Important:
LCalling back will not be possible in the 
following cases:
– The telephone number includes data 
other than numbers (i.e., * or #).
– The caller information does not 
include a telephone number.
1Press {CALLER ID}.
2Press {V} to search from the recently 
received caller information.
LIf you press {^}, the display order will be 
reversed.
3Press {MONITOR} to return the call.
LThe unit will start dialing automatically.
LTo send a fax using the auto document 
feeder, see page 26.
To change the way caller information is 
displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEE
11:20AM Jul. 20,
b
1-134-567-8901
11:20AM Jul. 20,
LCheck mark (,) on the display means the call 
has already been viewed or answered.
{SET}
{MONITOR}
{