Panasonic KX FLB853 User Manual

							Please read these operating 
instructions before using the unit 
and save for future reference.
This model is designed to be 
used only in the U.S.A.
All in One Flatbed Laser Faxwith Multi-Action Sorter
Operating Instructions
Model No. KX-FLB851
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
consumer_fax @us.panasonic.com
for customers in the U.S.A. or Puerto 
Rico
— REFER TO 
www.panasonic.com
for customers in the U.S.A. or Puerto 
Rico
This unit is compatible with 
Caller ID. To use this feature, 
you must subscribe to the 
appropriate service of your 
service provider.
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							i
Lo cation of Co ntrols
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy 
reference to the buttons.
OPEN
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							ii
Location of controls
Please keep this page open when following operating instructions.
For a description of each button, see page 9.
Buttons (Listed in alphabetical order)
BROADCAST BLOWER NRESOLUTION G
CALLER ID CMANUAL BROAD LSCAN R
CLEAR JMENU ISET Q
CONTRAST FMONITOR WSORT K
COPY PNavigator key SSTART X
DIRECTORY EPAPER TRAY EStation keys A
FAX OPAUSE USTOP Y
FAX AUTO ANSWER MQUICK SCAN HTONE T
FLASH VREDIAL UZOOM H
HELP D
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Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Caution:
LThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer 
or other electronic device, including fax machines, to send any message unless such message clearly 
contains in a margin at the top or bottom of each transmitted page or on the first page of the 
transmission, the date and time it is sent and an identification of the business or other entity, or other 
individual sending the message and the telephone number of the sending machine or such business, 
other entity, or individual. (The telephone number provided may not be a 900 number or any other 
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on 
page 22 to page 25.
LDo not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
LAs an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY 
STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.
Trademarks:
LMicrosoft, Windows and PowerPoint are either registered trademarks or trademarks of Microsoft 
Corporation in the United States and/or other countries.
LPentium is a registered trademark or trademark of Intel Corporation in the United States and/or other 
countries.
LScreen shots reprinted with permission from Microsoft Corporation.
L3M is a trademark or registered trademark of Minnesota Mining and Manufacturing Company.
LAvery is a registered trademark of Avery Dennison Corporation.
LXEROX is a registered trademark of Xerox Corporation.
LAll other trademarks identified herein are the property of their respective owners.
Copyright:
LThis material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for 
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent 
of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
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							Important Information
3
For assistance, please visit http://www.panasonic.com/consumersupport
Important In formatio n Safety Instructions
1For a ssistan ce, plea se  visit http://www.pana sonic .co m/c onsu mers uppo rt
Important safety 
instructions
When using this unit, basic safety precautions 
should always be followed to reduce the risk of 
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked 
on this unit.
3. Turn the power switch OFF before cleaning. 
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example 
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. 
Serious damage and/or injury may result if 
the unit falls.
6. Do not cover slots and openings on the unit. 
They are provided for ventilation and 
protection against overheating. Never place 
the unit near radiators, or in a place where 
proper ventilation is not provided.
7. Use only the power source marked on the 
unit. If you are not sure of the type of power 
supplied to your home, consult your dealer or 
local power company.
8. For safety purposes this unit is equipped with 
a grounded plug. If you do not have this type 
of outlet, please have one installed. Do not 
defeat this safety feature by tampering with 
the plug.
9. Do not place objects on the power cord. 
Install the unit where no one can step or trip 
on the cord.
10. Do not overload power outlets and extension 
cords. This can result in the risk of fire or 
electric shock.
11. Never push any objects through slots in this 
unit. This may result in the risk of fire or 
electric shock. Never spill any liquid on the 
unit.
12. To reduce the risk of electric shock, do not 
disassemble this unit. Take the unit to an 
authorized service center when service is 
required. Opening or removing covers may 
expose you to dangerous voltage or other 
risks. Incorrect reassembly can cause 
electric shock when the unit is subsequently 
used.
13. Unplug this unit from power outlets and refer 
servicing to an authorized service center 
when the following conditions occur:
A. If the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.C. If the unit has been exposed to rain or 
water.
D. If the unit does not work normally by 
following the operating instructions. 
Adjust only controls covered by the 
operating instructions. Improper 
adjustment may require extensive work 
by an authorized service center.
E. If the unit has been dropped or physically 
damaged.
F. If the unit exhibits a distinct change in 
performance.
14. During thunderstorms, avoid using 
telephones except cordless types. There may 
be a remote risk of an electric shock from 
lightning.
15. Do not use this unit to report a gas leak, when 
in the vicinity of the leak.
SAVE THESE 
INSTRUCTIONS
CAUTION:
Installation
LAfter moving the unit from cold areas to 
warmer areas, let the unit adjust to the 
warmer temperature and do not connect the 
unit for about 30 minutes. If the unit is 
connected too soon after a sudden climate 
change, condensation may form inside the 
unit causing malfunction.
LNever install telephone wiring during a 
lightning storm.
LNever install telephone jacks in wet locations 
unless the jack is specifically designed for 
wet locations.
LNever touch uninsulated telephone wires or 
terminals unless the telephone line has been 
disconnected at the network interface.
LUse caution when installing or modifying 
telephone lines.
LDo not touch the plug with wet hands.
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							Important Information
4
For assistance, please visit http://www.panasonic.com/consumersupport
Laser radiation
LThe printer of this unit utilizes a laser. Use of 
controls or adjustments or performance of 
procedures other than those specified herein 
may result in hazardous radiation exposure.
Toner cartridge
LBe careful of the following when you handle 
the toner cartridge:
– Do not leave the toner cartridge out of the 
protection bag for a long time. It will 
decrease the toner life.
– If you ingest any toner, drink several 
glasses of water to dilute your stomach 
contents, and seek immediate medical 
treatment.
– If any toner comes into contact with your 
eyes, flush them thoroughly with water, 
and seek medical treatment.
– If any toner comes into contact with your 
skin, wash the area thoroughly with soap 
and water.
– If you inhale any toner, move to an area 
with fresh air and consult local medical 
personnel.
Drum unit
LRead the instructions on page 12 before you 
begin installation of the drum unit. After you 
have read them, open the drum unit 
protection bag. The drum unit contains a 
photosensitive drum. Exposing it to light may 
damage the drum. Once you have opened 
the protection bag:
– Do not expose the drum unit to light for 
more than 5 minutes.
– Do not touch or scratch the black drum 
surface.– Do not place the drum unit near dust or 
dirt, or in a high humidity area.
– Do not expose the drum unit to direct 
sunlight.
WARNING:
LTo prevent the risk of fire or electrical shock, 
do not expose this product to rain or any type 
of moisture.
LUnplug this unit from power outlets if it emits 
smoke, an abnormal smell or makes unusual 
noise. These conditions can cause fire or 
electric shock. Confirm that smoke has 
stopped and contact an authorized service 
center.
LThis product has a fluorescent lamp that 
contains a small amount of mercury. It also 
contains lead in some components. Disposal 
of these materials may be regulated in your 
community due to environmental 
considerations. For disposal or recycling 
information please contact your local 
authorities, or the Electronics Industries 
Alliance:
http://www.eiae.org.
LMake sure that the unit is installed in a well 
ventilated room so as not to increase density 
of ozone in the air. Since ozone is heavier 
than air, it is recommended that air at floor 
level be ventilated.
Illegal copies
LIt is unlawful to make copies of certain 
documents.
Copying certain documents may be illegal in 
your country. Penalties of fines and/or 
imprisonment may be imposed on those 
found guilty. The following are examples of 
items that may be illegal to copy in your 
country.
– Currency
– Bank notes and checks
– Bank and government bonds and 
securities
– Passports and identification cards
– Copyright material or trademarks without 
the consent of the owner
– Postage stamps and other negotiable 
instruments
This list is not inclusive and no liability is 
assumed for either its completeness or 
accuracy. In case of doubt, contact your 
legal counsel.
Notice:
LInstall your machine near a supervised area 
to prevent illegal copies from being made.
Fuser unit
LThe fuser unit (1) gets hot.
Do not touch it.
LDuring or immediately after printing, the area 
near the recording paper exit (2) also gets 
warm. This is normal.
2
1
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							Important Information
5
For assistance, please visit http://www.panasonic.com/consumersupport
For best performance
Toner cartridge and drum unit
LFor optimal performance, genuine Panasonic 
toner cartridges and drum units are 
recommended. We cannot be responsible for 
problems that may be caused by a non-
Panasonic toner cartridge or drum unit:
– Damage to the unit
– Poor print quality
– Improper operation
LIn the printing process, heat is used to fuse 
toner onto the page. As a result, it is normal 
for the machine to produce an odor during 
and shortly after printing. Be sure to use this 
unit in an area with proper ventilation.
LTo extend the life of the drum unit, the unit 
should never be turned the power switch OFF 
immediately after printing. Leave the power 
switch turned ON for a minimum of 30 
minutes after printing.
LDo not cover slots or openings on the unit. 
Inspect the air circulation vents regularly and 
remove any dust build-up with a vacuum 
cleaner (1).
LWhen replacing the toner cartridge or drum 
unit, do not allow dust, water, or liquids to 
come in contact with the drum. This may 
affect print quality.
Static electricity
LTo prevent static electricity damage to the 
interface connectors or other electrical 
components inside the unit, touch a 
grounded metal surface, such as the metal 
part (2) before touching the components.
Environment
LKeep the unit away from electrical noise 
generating devices, such as fluorescent 
lamps and motors.LThe unit should be kept free from dust, high 
temperature and vibration.
LThe unit should not be exposed to direct 
sunlight.
LDo not place heavy objects on top of the unit.
LWhen you leave the unit unused for a long 
period of time, unplug this unit from the power 
outlet.
LThe unit should be kept away from heat 
sources such as heaters, kitchen stoves, etc. 
It should not be placed in rooms where the 
temperature is less than 10 °C (50 °F) or 
greater than 32.5 °C (90.5 °F). Damp 
basements should also be avoided.
Recording paper
LStore unused paper in the original packaging, 
in a cool and dry place. Not doing so may 
affect print quality.
Routine care
LWipe the outer surface of the unit with a soft 
cloth. Do not use benzine, thinner, or any 
abrasive powder.
Moving the unit
LThe unit weights approximately 18 kg (39.7 
lb.). It is highly recommended that two people 
handle this unit.
LWhen moving the unit, hold the both side 
grips (1).
12
1
1
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							Table of Contents
6
1.   Ta ble  of  Contents1. Introduction and 
Installation
Accessories
1.1 Included accessories ..........................8
1.2 Accessory information ........................9
Finding the Controls
1.3 Description of buttons.........................9
1.4 Overview ..........................................10
Installation
1.5 Toner cartridge and drum unit ..........12
1.6 Document tray ..................................14
1.7 Output tray ........................................14
1.8 Recording paper ...............................15
2. Preparation
Connections and Setup
2.1 Connections .....................................19
2.2 Turning the power switch ON............20
2.3 Dialing mode  ...................................20
2.4 Selecting the operation mode (Fax/
Copy/Scan) .......................................21
Help Button
2.5 Help function ....................................21
Vo l u m e
2.6 Adjusting volume ..............................22
Initial Programming
2.7 Date and time ...................................22
2.8 Your logo...........................................23
2.9 Your fax number ...............................25
3. Fax
Sending Faxes
3.1 Using the unit as a fax machine .......26
3.2 Sending a fax manually ....................26
3.3 Document requirements ...................28
3.4 Storing names and telephone numbers 
for the one-touch dial feature and 
navigator directory ............................29
3.5 Sending a fax using one-touch dial 
feature and navigator directory.........31
3.6 Broadcast transmission ....................32
Receiving Faxes
3.7 Receiving a fax automatically – Auto 
answer ON........................................34
3.8 Receiving a fax manually – Auto answer 
OFF ..................................................34
3.9 Using the unit with an answering 
machine ............................................35
3.10 Junk fax prohibitor (preventing fax 
reception from undesired callers) .....36
4. Caller ID
Caller ID
4.1 Caller ID service ...............................38
4.2 Viewing and calling back using caller 
information ........................................38
4.3 Storing caller information into the one-
touch dial feature and navigator 
directory ...........................................39
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service from your 
phone company ................................41
5.2 Using two or more phone numbers on a 
single telephone line.........................41
5.3 Using three or more phone numbers on 
a single telephone line......................41
5.4 Programming the ring pattern assigned 
for fax................................................42
6. Copy
Copying
6.1 Using the unit as a copy machine.....43
6.2 Making a copy ..................................43
6.3 More copying features ......................45
7. Multi-Function Station 
software
Setup
7.1 Connecting to a computer ................47
7.2 Installing Multi-Function Station .......47
7.3 Starting Multi-Function Station .........49
Printing
7.4 Using the unit as a printer ................49
Scanning
7.5 Using the unit as a scanner ..............52
Remote Control
7.6 Operating the unit from your 
computer ..........................................53
PC Fax
7.7 Fax sending/receiving using Multi-
Function Station ...............................54
7.8 Confirming the status of the unit.......55
7.9 Other information ..............................55
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							Table of Contents
7
8. Programmable Features
Features Summary
8.1 Programming ....................................57
8.2 Direct command chart ......................58
8.3 Basic features ...................................61
8.4 Fax features ......................................63
8.5 Copy features ...................................66
8.6 Scan features ...................................67
8.7 LAN features.....................................67
9. Help
Error Messages
9.1 Error messages – Reports ...............69
9.2 Error messages – Display ................70
Troubleshooting
9.3 When a function does not work, check 
here ..................................................73
Replacement
9.4 Replacing the toner cartridge and the 
drum unit ..........................................79
Jams
9.5 Recording paper jam ........................82
9.6 Document jams (Auto document 
feeder) ..............................................85
Cleaning
9.7 Cleaning the white plate and 
glasses .............................................86
9.8 Cleaning the document feeder 
rollers................................................90
10.General Information
Printed Reports
10.1 Reference lists and reports ..............91
Specifications
10.2 Specifications ...................................92
FCC and Other Information
10.3 FCC and Other Information ..............95
Limited Warranty
10.4 Limited Warranty ..............................97
Customer Services
10.5 Customer Services directory ............99
Copyrights
10.6 Information of copyrights and 
licences ..........................................100
11.Index
11.1 Index ..............................................  106
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							1. Introduction and Installation
8
For assistance, please visit http://www.panasonic.com/consumersupport
1 Introd uction and Installation
1.1 Included accessories
*1 Part numbers are subject to change without notice.
Note:
LIf any items are missing or damaged, contact the place of purchase.
LSave the original carton and packing materials for future shipping and transportation of the unit.
No.ItemPart number*1QuantityNotes
1Power cord PFJA1030Z 1 ----------
2Telephone line cord PQJA10075Z 1 ----------
3Output tray PFKS1126Z 3 ----------
4Document tray PFKS1117Y1 1 ----------
5Drum unit KX-FA86 1 See page 94.
6Toner cartridge 
(starter toner cartridge)---------- 1 prints about 800 letter-
sized pages with a 5% 
image area (page 93).
7Operating instructions PFQX2175Y 1 ----------
8Quick installation guide PFQW2286Z 1 ----------
9CD-ROM PFJKFLB851Z 1 ----------
jTray label sheet ---------- 1 Attach to the output tray 
(page 14).
12345
6789j
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