Panasonic Kx Fl501c Operating Instruction Manual

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Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Error Messages
Display messageCause & solution
(continued)
There is something wrong with the unit. Contact our service
personnel. CALL SERVICE
The document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 73) and try again. If the problem remains, adjust
the feeder pressure (p. 72). CHECK DOCUMENT
The drum unit was not inserted properly. Reinsert it correctly 
(p. 12, 13). CHECK DRUM
Memory (telephone numbers, parameters, etc.) has been erased.
Re-program. CHECK MEMORY
The front cover is open. Close it.
COVER OPEN
Recording paper was not fed into the unit properly. Reinsert the
recording paper (p. 71). FAILED PICK UP
The unit has a document in memory. See the other displayed
message instructions to print out the document. FAX IN MEMORY
Memory is full of received documents due to a lack of recording
paper or a recording paper jam. Install paper or clear the jammed
paper.
When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually. FAX MEMORY FULL
When making a copy, the document being stored exceeds the
memory capacity of the unit. Press  to clear the
message. Divide the document into sections.
STOPMEMORY FULL
There is something wrong with the modem circuit. Contact our
service personnel. MODEM ERROR
There is something wrong with the drum unit. Replace the drum
unit and the other cartridge (p. 68, 69). CHANGE DRUM 
						

							62
Error Messages
Display messageCause & solution
The document is jammed. Remove the jammed document (p. 72).
Attempted to transmit a document longer than 600 mm (235⁄8).
Press  to remove the document. Divide the document
into two or more sheets and try again.
STOP
REMOVE DOCUMENT
Recording paper is not installed or the unit has run out of paper.
Install paper (p. 15).
Recording paper is not fed into the unit properly. Reinstall paper
(p. 15). OUT OF PAPER
The other party’s fax machine is busy or has run out of recording
paper. Try again. NO FAX REPLY
A recording paper jam occurred. Clear the jammed paper (p. 70, 71).PAPER JAMMED
The unit is warming up. Wait for a while.
PLEASE WAIT
The other party’s fax machine is busy or has run out of recording
paper. Try again. REDIAL TIME OUT
The toner cartridge is empty. Replace the toner cartridge (p. 68, 69).TONER EMPTY 
A transmission error occurred. Try again.
TRANSMIT ERROR
There is no space to store new stations in the SPEED DIRECTOR
directory. Erase unnecessary stations (p. 25). SPD-DIR FULL
The remaining toner is low. Replace the toner cartridge as soon
as possible (p. 68, 69). We recommend you replace the drum unit
every third time you replace the toner cartridge. To check the
drum life and quality, please print the printer test list (p. 75). TONER LOW
The unit printed on paper which is shorter than letter size paper.
To prevent the drum unit from becoming dirty, use letter or legal
size paper. WRONG PAPER 
						

							63
When a function does not work, check here 
before requesting help!
General
Problem
I cannot make and receive 
calls.
I cannot make calls.
The unit does not work.
The unit does not ring.
The other party complains 
they only hear a fax tone and
cannot talk.
The button
does not function properly.
The receive mode does not
function properly.
During programming, I cannot
enter the code or ID number.
The unit beeps.
REDIAL/PAUSE
The power cord or telephone line cord is not connected.
Check the connections (p. 16).
If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
The dialing mode setting is wrong. Change the setting of
feature #13 (p. 54).
Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does not
operate properly, contact your telephone company.
The ringer volume is set to off. Adjust it (p. 21).
FAX ONLY mode is set. Tell the other party the number is
only used for faxes.
Change to TEL mode (p. 42) or TEL/FAX mode (p. 46).
If this button is pressed during dialing, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialed will be redialed.
A Distinctive Ring pattern of feature #31 is set (p. 56).
TEL/FAX mode is set (p. 46, 47).
All or part of the numbers are the same. Change the code
or ID number of features #12 (p. 54), #41 (p. 57) and #49
(p. 58).
Recording paper has run out. Press  to stop the
beeps and install paper.STOP
Cause & solution
Operations 
						

							I cannot receive documents.
I cannot receive documents
automatically.
The display shows the
following message, but faxes
are not received.
A blank sheet is ejected.
A white line or a dirty pattern
appears on your recording
paper.CONNECTING.....
64
Operations
Fax – sending
Problem
The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 16).
The other party’s fax machine is busy or has run out of
recording paper. Try again.
The other party’s machine is not a facsimile. Check with
the other party.
The other party’s fax machine rings too many times. Send
the fax manually – dial the number, confirm the fax tone,
then press  .
If your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
The glass or rollers are dirty. Clean them (p. 73, 74).
Use the overseas transmission mode of feature #23 (p. 55).
Add two pauses at the end of the telephone number or dial
manually.
FAX START
Cause & solution
I cannot send documents.
The other party complains that
letters on their received
document are distorted or not
clear.
The other party complains that
dirty patterns or black lines
appear on their received
document.
I cannot make an international 
fax call.
Fax – receiving
Problem
The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 16).
The receive mode is set to TEL mode. Set to FAX ONLY
mode (p. 43) or TEL/FAX mode (p. 46).
The time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 53), #30 (p. 56) and #78
(p. 59).
The incoming call is not a fax. Change the receive mode to
TEL mode (p. 42).
The other party placed the document in their fax machine
the wrong way. Check with the other party.
The glass or rollers are dirty. Clean them (p. 73, 74).
Cause & solution
(continued) 
						

							65
Operations
Fax – receiving (cont.)
Problem
The other party sent a faint document. Ask them to send a
clearer copy of the document.
Some paper has instructions recommending which side to
print on. Try turning the paper over. 
You may have used paper with a cotton and/or fiber content
that is over 20%, such as letterhead or resume paper.
The remaining toner is low. Replace the toner cartridge 
(p. 68, 69).
We recommend you replace the drum unit every third time
you replace the toner cartridge (p. 68, 69). To check the
drum life and quality, please print the printer test list (p. 75). 
The toner save mode of feature #79 is on (p. 59).
Cause & solution
The printing quality is poor.
I cannot select the desired 
receive mode.
The other party complains that
they cannot send a document.
Receive mode
Problem
If you want to set FAX ONLY or TEL/FAX
mode:
—select the desired mode using feature
#77 (p. 59), and
—press  to turn on
the AUTO ANSWER  light.
If you want to set TEL mode:
—press  to turn off
the AUTO ANSWER  light.
The unit is not in AUTO ANSWER mode.
Press  to turn on the
AUTO ANSWER  light.
AUTO ANSWER
AUTO ANSWER
AUTO ANSWER
Cause & solution
ON
OFF
ON
Copying
Problem
You cannot make a copy during programming. Make the
copy after programming or stop programming.
The glass or rollers are dirty. Clean them (p. 73, 74).
Some paper has instructions recommending which side to
print on. Try turning the paper over. 
You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper. 
The remaining toner is low. Replace the toner cartridge 
(p. 68, 69).
We recommend you replace the drum unit every third time
you replace the toner cartridge (p. 68, 69). To check the
drum life and quality, please print the printer test list (p. 75). 
The toner save mode of feature #79 is on (p. 59).
Cause & solution
The unit does not make a copy.
A black line, a white line or a
dirty pattern appears on the
copied document.
The printing quality is poor.
ABC
OriginalCopy 
						

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Operations
Using an answering machine
Problem
Your greeting message on the answering machine is too
long. Shorten the message (up to 10 seconds).
The answering machine rings too many times. Set to 1 or 2
rings.
Check if the answering machine is turned on and
connected to the fax machine properly (p. 44).
Set the number of rings on the answering machine to 1 
or 2.
You did not program your remote access code in your fax
machine correctly. Program the same code that is
programmed on the answering machine to the fax machine
with feature #12 (p. 54).
The code may include “#” which is used for certain features
provided by telephone companies. Change the code on the
answering machine to another number which does not
include “#”. Also change the code of the fax machine with
feature #12 (p. 54).
Your answering machine has run out of recording tape.
Rewind the tape to record messages.
You set the answering machine to only give a greeting
message.
Cause & solution
I cannot receive documents
automatically.
I cannot receive voice
messages.
I cannot retrieve recorded voice
messages on the answering
machine from a remote
location.
I pressed the remote access
code to access the answering
machine remotely, but the line
was disconnected.
Callers complain that they
cannot send a document. 
						

							67
Operations
If a power failure occurs!
The unit will not function.
Fax transmission and reception will be interrupted.
If delayed transmission of feature #25 (p. 55) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
Sample of a power down report
NO.
01 MODE
RCVPAGES
01MEMORY RECEIVE POWER DOWN AT:/ COUPURE       :Jan. 05 2001 04:30AM
RESTARTED  AT:/ RÉTABLISSEMENT:Jan. 05 2001 04:31AM
FUNCTION
OTHER FACSIMILE
NO MODE PAGES FONCTION
CORRESPONDANT
>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
>
LES DONNÉES ONT ÉTÉ EFFACÉES SUITE À UNE PANNE DE COURANT.
POUR PLUS D’INFORMATIONS, VOIR LE REGISTRE DES COMMUNICATIONS 
(JOURNAL).
POWER DOWN REPORT / RAPPORT DE PANNE DE COURANT
YOUR FAX NO. / VOTRE NUMÉRO DE FAX : YOUR LOGO / VOTRE LOGOTYPE         :
Note:
If you select “FRENCH” for the language (feature #48 on page 57), the time is shown using a 24 hour
clock (military time). 
						

							68
Replacement
When the display shows the following message, replace the toner cartridge.
or

We recommend you replace the drum unit every third time you replace the toner cartridge.
To check the drum life and quality, please print the printer test list (p. 75).
Model No. KX-FA76A toner cartridge andModel No. KX-FA77A drum unit are available for
replacement (p. 8). 
Caution:
The drum unit contains a photosensitive drum. Exposing it to light may damage the drum.
Once you have opened the protection bag:
—Do not expose the drum unit to light for more than 5 minutes.
—Do not touch or scratch the green drum surface.
—Do not place the drum unit near dust or dirt, or in a high humidity area.
—Do not expose the drum unit to direct sunlight.
Do not unplug the fax machine to prevent loss of fax documents in memory.
Do not pour any toner into the toner cartridge.TONER EMPTY
TONER LOW
Replacing the toner cartridge and the drum unit!
Front cover
Fuser unit
Front cover
open button2
Push the front cover open button then
open the front cover.
Caution:
The fuser unit gets hot. 
Do not touch it.
3
Tap on the used toner cartridge several
times to allow the remaining toner to fall
into  the drum unit. Remove the drum and
toner unit by holding the two tabs.
If you replace the toner cartridge and the
drum unit at the same time, skip to step 6.
Drum and 
toner unit
4
Turn the two levers on the used toner
cartridge firmly.
Levers
Used toner cartridgeLevers
1
Remove the new toner cartridge from the
protection bag. Peel off the seal from the
toner cartridge.
New toner cartridge
Seal 
						

							69
Replacement
6
If you replace the drum unit at the same
time, remove the new drum unit from the
protection bag. Remove the protection bar
from the drum unit.
With Panasonic face up on the toner
cartridge, match the red arrows on the
cartridge and the drum unit.
Used toner cartridge
12
Drum unit
Green drum surface
5
Pull up the right edge of the used toner
cartridge (    ). Remove the cartridge from
the drum unit ( ).
The toner may stick to the cartridge and
the drum unit. Be careful when handling.
See page 4 for details.
Do not drop the toner on the green drum
surface.
Put the used toner cartridge into the
protection bag.
2
1
7
Slide the tab of the toner cartridge into
the slot of the drum unit.
Tab
Slot
8a
Hold right side of the toner cartridge
under the lip on the drum unit and...
8b
turn the two levers on the toner cartridge
with firm pressure.
Levers
9
The toner cartridge is installed when the
triangles match.
Triangles
10
Tap on the toner cartridge several times
to allow the toner to fall into the drum unit.
Grab the tabs, and shake the drum and
toner unit horizontally several times.
TabsToner cartridge
Protection bar
New drum unit
New toner 
cartridge Drum unit Hold here.
Red 
arrows 
						

							70
Replacement / Jams
Lower glass
Recording paper jam!
1
Push the front cover open button then open
the front cover.
2
When the recording paper has jammed
near the drum and toner unit:
Remove the jammed paper by pulling it
toward you.
Jammed paper
The display will show the following message.
PAPER JAMMED
Caution:
The fuser unit gets hot. 
Do not touch it.
Front cover
Fuser unit
Front cover
open button
When the recording paper has jammed in the unit
11
Install the drum and toner unit by holding
the tabs.
If the lower glass is dirty, 
clean it with a soft, dry 
cloth.
Drum and toner unit
12
Close the front cover, until locked, by
pushing down on both sides.
Waste disposal method
Waste material may be dumped or incinerated under
conditions which meet all country and local
environmental regulations.
Front cover