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Panasonic Kx Fl501c Operating Instruction Manual

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    							41
    Receiving Faxes
    With a PC
    If you have a
    computer attached
    to the same
    telephone line, see
    page 48.
    Other
    options
    You need to subscribe
    to Distinctive Ring
    Service.
    Setting the Distinctive
    Ring pattern(feature
    #31 on page 56)
    Select the same ring pattern
    assigned to the facsimile
    number.
    A:
    Standard ring (one long ring)
    B:Double ring (two short rings)
    C:Triple ring (short-long-short
    rings)
    D:Other triple ring (short-short-
    long rings)
    To the 
    same line 2-number example
    Telephone No.
    (555-1111) Facsimile No. 
    (555-1333)
    Voice mail service
    (Distinctive Ring)
    You plan to answer
    the calls yourself.
    TEL mode(p. 42)
    Turn AUTO ANSWER  off  by
    pressing .
    AUTO ANSWER
    When receiving calls:
    You have to answer all calls
    manually.
    To receive a fax document,
    press for
    each fax call.
    FAX START
    RingRingRing
    Mostly voice calls
    TEL/FAX mode
    If you are near the
    unit and want to
    use it to receive
    voice calls yourself
    and fax calls
    automatically, see
    pages 46 and 47.
    OFF
    When the fax machine
    detects a call matching the
    selected Distinctive Ring
    pattern:The fax machine will
    activate the fax function. 
    When the fax machine
    detects other ring patterns:
    The fax machine will operate
    based on the AUTO
    ANSWER setting.
    Remote 
    fax activation
    You can also
    receive a fax using
    an extension
    telephone. While
    hearing a fax
    calling tone with an
    extension
    telephone
    , press
    (pre-selected fax
    activation code) to
    receive a fax 
    (p. 48).
    9 
    						
    							42
    Receiving Faxes
    1
    When the unit rings, lift the handset to
    answer the call.
    2
    When:
    —document reception is required,
    —a fax calling tone (slow beep) is heard, or
    —no sound is heard,
    press .
    3
    Replace the handset.
    The unit will start fax reception.CONNECTING.....
    FAX START
    HandsetDisplay
    FAX START
    OFF
    STOP
    To stop receiving
    Press .
    Friendly reception feature
    When you answer a call and hear a fax calling
    tone (slow beep), the unit will automatically start
    fax reception.
    If this feature is not required, set feature #46 to
    off (p. 57).
    Auto reduction feature
    If the other party sends a document that is longer
    than your recording paper, your unit will reduce the
    receiving document to the proper size and print it.
    If you want to print the original size, set feature
    #37 to off (p. 56).
    STOP
    TEL mode!
    (answering all calls manually)
    If the AUTO ANSWER light is on, turn it off by
    pressing .
    Display:TEL MODE
    AUTO ANSWER
    Note:
    If you do not answer the call within 10 rings,
    the unit will temporarily switch to fax reception
    and the caller can send a document.
    Fax reception in memory
    When a printing problem is detected, the unit will
    temporarily store the received document into
    memory. 
    While the document is in memory:
    —the display will show an error message and the
    following message alternately,
    Display:
    —slow beeps will sound if feature #44 is set to on
    (p. 57).
    Follow the instructions on pages 61 and 62 to
    solve the problem.
    For memory capacity, see page 78.FAX IN MEMORY
    Activating TEL mode
    Receiving a fax manually 
    						
    							43
    Receiving Faxes
    SET
    Display
    ON
    SPEED DIRECTOR
    If you have a telephone line just for faxes, we recommend the following setup.
    Example:One telephone line is used for voice calls and a separate telephone line for faxes. 
    FAX ONLY mode!
    (all calls are received as faxes)
    1
    Set feature #77 to “FAX ONLY” (p. 59).
    2
    If the AUTO ANSWER light is off, turn it on
    by pressing  .
    The display will show the number of rings
    before the unit answers a call in FAX ONLY
    mode.
    Display:
    Example:
    3
    If you wish to change the ring count setting,
    rotate  until the desired
    number is displayed, and press  .
    When receiving calls, the unit will
    automatically answer all calls and only
    receive fax documents.
    SET
    SPEED DIRECTOR
    AFTER 3 RINGS
    PICKUP & RCV FAX
    AUTO ANSWER
    Line 1 – Voice calls
    Line 2 – Fax calls
    Only a fax machine is connected.
    Activating FAX ONLY mode
    Note:
    If the AUTO ANSWER light is already on and you wish to change the ring count, turn it off once then on
    again by pressing  and follow the instructions in step 3.
    This mode should not be used with a telephone line which is used for both voice and fax calls. Fax
    communication will be attempted even if someone is trying to call you.
    AUTO ANSWER 
    						
    							44
    Receiving Faxes
    1
    Connect the answering machine.
    Using the unit with an answering machine!
    Setting up the fax machine and an answering machine
    2
    Set the number of rings on the answering machine to less than 4.
    This will allow the answering machine to answer the call first.
    3
    Record a greeting message on the answering machine.
    Example:  “This is (your name, business and/or telephone number). We are unable to
    answer the phone right now. To send a fax, start transmission. To leave a
    message, please speak after the beep. Thank you.”
    We recommend you record your message around 10 seconds long and not to pause for
    more than 4 seconds during the message. Otherwise, both machines will not function
    correctly. 
    4
    Activate the answering machine.
    5
    Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43).
    If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to 
    “5 EXT.TAM” (feature #06 on page 53). Using FAX ONLY mode will allow you to receive
    faxes if the answering machine is full.
    6
    Check the remote access code of the answering machine and program the same code into
    the remote operation ID of the fax machine. See feature #12 on page 54.
    Telephone line cord
    (not included)
    Answering machine
    (not included)
    Remove the stopper  
    and connect the cord. 
    						
    							45
    Note:
    Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
    answering machine.
    Receiving Faxes
    How the fax machine and answering machine work
    Receiving voice calls
    The answering machine will record voice messages automatically.
    Receiving fax calls
    The fax machine will receive documents automatically when the machine detects a fax calling
    tone.
    Receiving a voice message and fax document in one call
    The answering machine will record the voice message first. The fax machine will then be
    activated by the caller’s request and will receive the document.
    Receiving a voice message and fax document in one call
    The caller can leave a voice message and send a fax document during the same call.
    Inform the caller of the following procedure beforehand.
    1.The caller calls your fax machine.
    The answering machine will answer the call.
    2.The caller can leave a message after the greeting message.
    3.The caller presses  (pre-selected fax activation code).
    The fax machine will activate the fax function.
    4.The caller presses the start button to send a document.
    Note:
    The fax activation code can be changed in feature #41 (p. 57).
    If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
    code.
    9 
    						
    							46
    Receiving Faxes
    TEL/FAX mode!
    (receiving voice calls with rings and fax calls
    without rings when you are near the unit)
    Note:
    The fax machine will display the following when a
    call is received.
    Display:
    The ringer should be on (p. 21).INCOMING CALL
    Use this mode when you are always near the fax machine, and want to receive faxes without the
    unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode,
    see below.
    To set TEL/FAX mode
    1.Set feature #77 to “TEL/FAX” (p. 59).
    2.If the AUTO ANSWER light is off, turn it on by
    pressing .
    AUTO ANSWER
    The fax machine will not ring.
    “TEL/FAX delayed ring count”
    (See bottom of next page.)
    The call is connected. Voice call
    Fax calling 
    tone* A call is received.
    The fax machine will ring 3 times.
    “Silent fax recognition ring count”
    (See bottom of next page.)
    The fax machine will automatically 
    receive documents without 
    ringing.
    The calling party will hear a different 
    ring back tone.
    Ring
    Ring
    Ring
    Answer the call.
    If the call is not answered, the fax 
    machine will activate the fax function for 
    the other party’s fax machine that did 
    not send a fax calling tone.
    * A fax calling tone is automatically generated by
    the sending fax machine. Some fax machines
    do not have this capability.
    ON 
    						
    							47
    Receiving Faxes
    When an extension telephone is connected
    TEL/FAX delayed ring count
    The number of rings generated before the fax
    machine answers depends on the setting of feature
    #78 on page 59. The fax machine will not generate
    an audible ring during this time.
    Silent fax recognition ring count
    The fax machine generates audible rings to
    indicate that it is receiving a voice call. The number
    of rings generated depends on the setting of
    feature #30 on page 56. This signal will not ring at
    an extension telephone.
    Voice call
    Answer the call.
    If the call is not answered, the fax 
    machine will activate the fax function for 
    the other party’s fax machine that did 
    not send a fax calling tone.
    0
    The fax machine will not ring, but 
    the extension telephone will ring 
    twice.
    “TEL/FAX delayed ring count”
    (See below.)
    The call is connected. 
    Fax calling 
    tone* A call is received.
    The extension telephone will not ring, but 
    the fax machine will ring 3 times.
    “Silent fax recognition ring count”
    (See below.)
    The fax machine will automatically 
    receive documents without 
    ringing.
    The calling party will hear a different 
    ring back tone.
    You can answer the call with the 
    extension telephone.**
    1. Lift the handset.
    2. Enter           (default code) while the 
    ring back tone is heard.
    The code number can be changed 
    in feature #49 (p. 58).
    Ring
    Ring
    Ring
    Ring
    Ring
    * A fax calling tone is automatically generated by
    the sending fax machine. Some fax machines
    do not have this capability.
    ** This feature may not function depending on the
    type of an extension telephone. If the fax
    machine activates the fax function, press
    on the fax machine in step 2 to talk
    with the calling party.
    STOP 
    						
    							48
    Receiving Faxes
    Extension telephone!
    Using with an answering machine and 
    computer!
    To the EXT jack 
    or the same line
    Extension telephone
    Note:
    You can change the fax activation code in feature #41
    (p. 57).
    If you use the fax machine with an extension telephone, you can receive fax documents using
    the extension telephone. You do not have to press  on the fax machine.
    Important:
    Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
    FAX START
    1
    When the extension telephone rings, lift the
    handset of the extension telephone.
    2
    When:
    —document reception is required,
    —a fax calling tone (slow beep) is heard, or
    —no sound is heard,
    press  (pre-selected fax activation
    code)firmly.
    3
    Hang up the handset.
    The fax machine will start reception.
    9
    Wall jack
    Computer
    Wall jack
    EXT
    Answering machine
    We recommend that you always connect the fax machine directly to the wall jack.
    Note:
    Set the fax machine to TEL mode.
    The device which has the shortest ring count will answer a call first.
    If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to
    the computer. 
    						
    							49
    Receiving Faxes
    Pager call - when the unit receives a fax!
    This feature allows your unit to call your pager when your unit receives a fax document.
    1
    Press .
    Display:
    2
    Press , then  .
    3
    Press .
    4
    Rotate to select
    “ON”.
    If this feature is not required, select
    “OFF”. 
    5
    Press .
    6
    Enter your pager number.
    You can enter a total of 46 digits and/or
    pauses.
    Example:
    1 202 555 1234PP12345678PP5555#
    7
    Press .
    The unit will dial the stored number.
    8
    Check that your pager received the pager
    test call.
    9
    Press .MONITOR
    PAGER TEST
    SET
    NO.=
    SET
    MODE=ON
    SPEED DIRECTOR
    MODE=OFF
    SET
    FAX PAGER CALL
    70
    SYSTEM SET UP
    MENU
    MONITOR
    (Pause)
    REDIAL/PAUSE
    MENUDisplay
    SETSPEED DIRECTOR
    5555
    Pager Your pager will display the message you 
    entered in step 6. (For example: 5555)
    When your pager receives a pager call
    Note:
    Ifyou have subscribed to a Call Display
    service, your pager will display the caller’s
    telephone number instead of the message.
    Your pager
    numberPauses
    Your pager access
    code, if required.
    Message you want displayed
    on your pager when your
    unit receives a fax. 
    						
    							50
    Copying
    Making a copy!
    Convenient way to make a copy!
    1
    Adjust the width of the document guides to
    the size of the document.
    2
    Insert the document (up to 15 pages) FACE
    DOWN until the unit grabs the document and
    a single beep is heard.
    Display:
    Make sure the handset is on the cradle.
    3
    Press .
    If necessary, enter the number of copies
    (up to 99).
    4
    Press .
    The unit will start copying.
    COPY START
    100% FINE  [01]
    COPY START
    STANDARD
    The unit can make single or multiple copies (up to 99). 
    The following settings are available before you start copying.
    Resolution
    Reduction/enlargement rate
    Collation (sort) 
    FACE DOWN
    Document guides
    RESOLUTION
    STOP
    COPY ZOOM
    COPY START
    COLLATE
    Display
    To stop copying
    Press .STOP
    Note:
    Any transmittable document can be copied (p. 34).
    To select the resolution according to the type of
    document
    Press  repeatedly to select the desired setting.
    FINE: For printed or typewritten originals with small printing.
    SUPER FINE:For originals with minute printing.
    PHOTO:For originals containing photograph.
    PHOTO WITH TEXT:For originals containing photograph and 
    text.
    If you select “STANDARD”, copying will be done using “FINE” mode.100% MIXED [01]
    100% PHOTO [01]
    100% S-FINE[01]
    100% FINE [01]
    RESOLUTION
    Display while copying 
    						
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