Panasonic Kx Fl501c Operating Instruction Manual
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31 Voice Contact 1 Press while transmitting or receiving documents. Display: Your unit will call the other party with a distinctive ring. When the other party answers, your unit will emit a distinctive ring. 2 Lift the handset to start talking.VOICE STANDBY MONITOR Handset FACE DOWNDisplay MONITORNote: If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted. If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document has been received. Note: If you do not answer within 10 seconds of the distinctive ring, the line will be disconnected. Talking to the other party after fax transmission or reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. 1 If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed. 2 Lift the handset within 10 seconds of the distinctive ring to start talking.PLEASE PICK UP Receiving a request for voice contact Initiating voice contact
32 Sending Faxes To select the resolution Select the desired resolution according to the type of document. STANDARD:For printed or typewritten originals with normal-sized characters. FINE: For originals with small printing. SUPER FINE:For originals with minute printing. PHOTO:For originals containing photograph. PHOTO WITH TEXT:For originals containing photograph and text. Using the “FINE”, “SUPER FINE”, “PHOTO” or “PHOTO WITH TEXT” setting will increase transmission time. If the resolution setting is changed during feeding, it will be effective from the next sheet. The “SUPER FINE” resolution only works with other compatible fax machines. Sending from memory You can press instead of to scan the document into memory before sending. After storing, the unit will transmit the document. If the document exceeds the memory capacity (p. 78), sending will be cancelled. QUICK SCAN START Sending a fax manually! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: 3 If necessary, press repeatedly to select the desired setting (see below). 4 Press or lift the handset. 5 Dial the fax number. Example: 6 When the fax tone is heard: Press , and replace the handset if you are using it. OR When the other party answers your call: Using the handset, ask them to press their start button. When the fax tone is heard, press and replace the handset. CONNECTING..... FAX START FAX START TEL=5678901 TEL= MONITOR RESOLUTION STANDARD FACE DOWN Document guides Handset MONITORRESOLUTIONSTOP REDIAL/PAUSE Display QUICK SCAN START FAX START To stop transmission Press . To redial the last number Press . If the line is busy, the unit will automatically redial the number up to 2 times. During redial, the following will be displayed. Display: To cancel redialing, press . Convenient way to send a fax You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document. 1.Enter the fax number. The handset must be on the cradle. 2.Insert the document. 3.Press . FAX START STOP WAITING REDIAL REDIAL/PAUSE STOP FAX START
33 Sending Faxes Sending a fax using ONE-TOUCH DIAL and SPEED DIRECTOR! 1 Adjust the width of the document guides to the size of the document. 2 Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: 3 If necessary, press repeatedly to select the desired setting (p. 32). 4 Enter the fax number. Using ONE-TOUCH DIAL 1–5: Press the desired ONE-TOUCH DIAL key. Using ONE-TOUCH DIAL 6–10: Press , then press the desired ONE-TOUCH DIAL key. Using : Display the desired name and press . FAX START SPEED DIRECTOR LOWER RESOLUTION STANDARD Display ONE-TOUCH DIAL LOWER FACE DOWN Document guides RESOLUTIONSTOP SPEED DIRECTOR FAX START Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and SPEED DIRECTOR (p. 22, 23). If your unit does not send a fax Confirm the stored telephone number on the display and check that the number dialed is answered by the other party’s machine (p. 26). The connecting tone will be heard during dialing to tell you the status of the other party’s machine (feature #76 on page 58). Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number up to 2 times. This feature is also available for delayed transmission (feature #25 on page 55). During redial, the following will be displayed. Display: To cancel redialing, press .STOP WAITING REDIAL
34 Sending Faxes 600 mm (23 5⁄8) Paper width Minimum size 128 mm (5 ) 128 mm (5 ) Maximum size 216 mm (8 1⁄2) 208 mm (83⁄16) Effective scanning area 4 mm 4 mm 4 mm 4 mm Scanned area 216 mm (81⁄2) Document weight Single sheet: 45 g/m 2to 90 g/m2 (12 lb. to 24 lb.) Multiple sheets: 60 g/m 2to 75 g/m2 (16 lb. to 20 lb.) Documents you can send! Note: Remove clips, staples or other similar fasteners. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper —Paper with a coated surface —Paper with a faint image —Paper with printing on the opposite side that can be seen through the front (e.g. newspaper) To transmit more than 15 pages at a time Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.
35 Sending Faxes To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 53). 01 2345678 0051 SND 00COMMUNICATION ERROR Mar. 20 2001 09:19AM Mar.20 09:18AM SENDING REPORT / RELEVÉ D’ENVOI NO. USAGE TIME MODE PAGESSTART TIME RESULT OTHER FACSIMILE CODENO DURÉE MODE PAGESHEURE DÉBUT RÉSULTAT CORRESPONDANT Communication message (p. 60)Error code YOUR FAX NO. / VOTRE NUMÉRO DE FAX : YOUR LOGO / VOTRE LOGOTYPE : 43 Sample of a sending report Journal report The unit stores the 30 most recent fax communication results. When a new communication occurs, the oldest communication result will be erased. —To print manually, see page 75. — To print automatically after every 30 new fax communications, activate feature #22 (p. 55). NO 01 02 03 04 053332222 9998765 John 5555566770045 0058 0048 0245 0350MODE SND RCV RCV SND SND RCVPAGES 01 02 01 03 05 03OK OK OK COMMUNICATION ERROR OK OK HEURE DÉBUT Mar.21 07:14AM Mar.21 08:17AM Mar.21 09:18AM Mar.22 10:35AMCODE JOURNAL / REGISTRE DES COMMUNICATIONSMar. 25 2001 11:22AM NO. USAGE TIME MODE PAGESSTART TIME RESULT OTHER FACSIMILE DURÉERÉSULTAT CORRESPONDANT Communication message (p. 60)Error code YOUR FAX NO. / VOTRE NUMÉRO DE FAX : YOUR LOGO / VOTRE LOGOTYPE : 43 Sample of a journal report Reports for confirmation! Note: If you select “FRENCH” for the language (feature #48 on page 57), the time is shown using a 24 hour clock (military time). Note: If you select “FRENCH” for the language (feature #48 on page 57), the time is shown using a 24 hour clock (military time).
36 Sending Faxes Note: If you enter the wrong station, press after step 4 to erase the station. Confirm the stored items by printing a broadcast programming list (p. 75). STOP Broadcast transmission! This feature is useful for sending the same document often to selected parties (up to 20 stations). First program the stations, then see page 39 for transmission. The broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be cancelled. BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and SPEED DIRECTOR entries. MANUAL BROAD key can also accept manual dialing entries. Programming the stations SET DIRECTORY PROGRAM Display LOWER ONE-TOUCH DIAL STOP BROADCAST MANUAL BROAD SPEED DIRECTOR Using the dial keypad (only for MANUAL BROAD): Enter the fax number and press . Example: To enter other stations, repeat this step (up to 20 stations). 5 Press after programming all of the desired stations. To program another broadcast key, repeat steps 2 to 5. 6 Press to exit the program.STOP OR USE SPD-DIR PRESS STATION REGISTERED SET DIR=3456789 [01] DIR=3456789 SET1 Press . Display: 2 For BROADCAST 1–2: Press the desired key. Rotate to select “BROADCAST”. Example: For MANUAL BROADCAST: Press . Rotate to select “MANUAL BROAD”. 3 Press . 4 Enter stations. Using ONE-TOUCH DIAL 1–5: Press the desired ONE-TOUCH DIAL key. Example: Using ONE-TOUCH DIAL 6–10: Press , then press the desired ONE-TOUCH DIAL key. Example: Using : Display the desired name and press . Example: DIR=John [02] John [01] SET SPEED DIRECTOR DIR=Luke [01] LOWER DIR=ANN [01] DIR= [00] SET MANUAL BROAD SPEED DIRECTOR DIAL MODE MANUAL BROAD BROADCAST 1 SPEED DIRECTOR DIAL MODE BROADCAST OR USE SPD-DIR PRESS STATION DIRECTORY PROGRAM
37 Sending Faxes Adding a new station 1 Rotate until the desired key name is displayed. Example: 2 Press . 3 Press to select “ADD”. 4 Rotate until the desired name you want to add is displayed (only using SPEED DIRECTOR is available). Example (SPEED DIRECTOR) : Example (ONE-TOUCH DIAL-2): 5 Press . Example: To add other stations, repeat steps 4 and 5 (up to 20 stations). 6 Press to exit the program.DIRECTORY PROGRAM Nikki REGISTERED SET Peter Mike SPEED DIRECTOR ADD= DELETE=# DIRECTORY PROGRAM SPEED DIRECTOR SETDIRECTORY PROGRAM Display SPEED DIRECTOR
38 Sending Faxes Erasing a stored station 1 Rotate until the desired key name is displayed. Example: 2 Press . 3 Press to select “DELETE”. 4 Rotate until the desired station you want to erase is displayed. Example (SPEED DIRECTOR) : Example (ONE-TOUCH DIAL-3): To cancel erasing, press . 5 Press . 6 Press . Example: To delete other stations, repeat steps 4 to 6. 7 Press to exit the program.DIRECTORY PROGRAM Bob DELETED SET YES:SET/NO:STOP DELETE OK? SET STOP Sam Dick SPEED DIRECTOR ADD= DELETE=# DIRECTORY PROGRAM SPEED DIRECTOR SETDIRECTORY PROGRAM Display STOPSPEED DIRECTOR
39 Sending Faxes Sending the same document to pre-programmed parties 1 Insert the document FACE DOWN. If necessary, press repeatedly to select the desired setting (p. 32). 2 Press the desired (1–2) or . You can also use . Display the desired key name, and press . Example: The document will be fed into the unit and scanned into memory. The unit will then transmit the data to each station, calling each number sequentially. After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report (see below). FAX START SPEED DIRECTOR MANUAL BROAD RESOLUTION FACE DOWNFACE DOWNDisplay RESOLUTION STOP FAX START SET BROADCAST MANUAL BROAD SPEED DIRECTOR Note: If one of the stations is busy or does not answer, the station will be skipped. All skipped stations will be redialed up to 2 times after all of the other stations have been called. To cancel the broadcast setting 1.Press while the unit displays the following message. Display: The display will show the following. 2.Press . SET YES:SET/NO:STOP SEND CANCELLED? BROADCASTING STOP Sample of a broadcast sending report BROADCAST Note: If you select “FRENCH” for the language (feature #48 on page 57), the time is shown using a 24 hour clock (military time). NO. 01 02 03 04Mike Peter Sam Kim USAGE TIME 0110 0108 0109 0110 00437 PAGES 02 02 02 02 008OK OK OK OK START TIME Mar. 10 2001 09:36AM Mar.10 09:31AM Mar.10 09:33AM Mar.10 09:34AM Mar.10 09:35AM TOTAL RESULT OTHER FACSIMILE NO DURÉE PAGES HEURE DÉBUT RÉSULTAT CORRESPONDANT BROADCAST REPORT 1 / RAPPORT D’ENVOI MULTIPOSTES 1 YOUR FAX NO. / VOTRE NUMÉRO DE FAX : YOUR LOGO / VOTRE LOGOTYPE :
40 Receiving Faxes Setting the unit to receive faxes! You have a separate telephone line just for faxes. FAX ONLY mode(p. 43) Turn AUTO ANSWER on by pressing . AUTO ANSWER When receiving calls: All incoming calls will be answered as faxes. Use only as a fax You want to use the fax machine with an answering machine. Activating an answering machine(p. 44) Connect an external telephone answering machine and set the ring count of the answering machine to less than 4. Set the ring count in FAX ONLY mode of the fax machine to “5 EXT.TAM”, if you use with AUTO ANSWER on. When receiving voice calls: The answering machine will record voice messages. When receiving fax calls: The fax machine will disconnect the answering machine and receive documents. External telephone answering machine (not included) With answering machine ON How you want the unit to receive calls You have to set this. This is how the unit will operate.