Panasonic Kx Fg6550 Operating Instruction Manual

							7. Answering Machine
69
If you select the line(s), memo messages 
(page 72) will not be played.
LThe total recording time of all messages 
(greeting, incoming and memo) is about 60 
minutes. If messages are recorded in noisy 
rooms, the time may be shortened.
LA maximum of 99 messages (greeting, 
incoming and memo) can be recorded.
During playback
LThe display shows the called line (1) and 
message number (2).
Example: While the first message is being 
played back in LINE 2
LAdjust the speaker volume using {A} or {B}.
LAt the end of the last message, the unit 
announces “End of final message”. The unit 
will announce the remaining recording time if 
it is less than 10 minutes.
LIf a call is received during playback, the unit 
rings and playback stops. To answer the call, 
press {SP-PHONE}, or {LINE1} or {LINE2} 
being called. For playback, start again from 
the beginning after hanging up.
LIf the unit announces “Memory full” after 
playback, erase unnecessary messages 
(page 69).
To repeat a message
Press {
						

							7. Answering Machine
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Base unit:
Press {TRANSFER} during a call.
LThe call will be put on hold.
2Press {9} to hang up the call.
LAfter you press {9}, the caller will hear 
the greeting message (page 67) and can 
leave a message after the beep.
For Caller ID service users (page 44)
LCaller information will not be displayed while 
the transferred caller is recording a message 
or while that message is being played.
7.3 Listening to recorded 
messages using the 
handset (Remote 
operation)
When the unit has recorded new voice 
messages:
–{SEARCH} (soft key 1) will flash and “New 
message” will be displayed on the handset 
display.
– The Ringer/Message alert indicator (2) will 
flash if the message alert feature is activated 
(feature 0# on page 90).
7.3.1 To play back messages
1Press {MENU}, then {2}.
LOnly new messages will be played.
LTo switch to the receiver and listen to the 
messages with privacy, press {TA L K}. 
You can switch back to the speaker by 
pressing {SP-PHONE}.
LIf you press {5} at this time, all the 
recorded messages will be played.
LAfter playback, the voice menu will start 
(page 71).
2Press {OFF} to end the operation.
Note:
LWhile memo messages are played (page 72), 
“MEMO” will be displayed.
LTo play back messages for the desired 
line(s), perform the following steps. If you 
select the line(s), memo messages (page 72) 
will not be played.
1Press {MENU}, then {2}.
2To listen to messages for LINE 1, press 
{#}{1}.
To listen to messages for LINE 2, press 
{#}{2}.
{OFF} {TALK}
{SP-PHONE}
{MENU} {e}{v}
2
1
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							7. Answering Machine
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To listen to messages for LINE 1 and 
LINE 2, press {#}{0}.
3Press {OFF} to end the operation.
During playback
LAdjust the speaker or receiver volume using 
{v} or {e}.
LAt the end of the last message, the unit 
announces “End of final message”. The unit 
will announce the remaining recording time, if 
it is less than 10 minutes.
LIf a call is received during playback, the unit 
rings and playback stops. To answer the call 
press {TA L K}, {SP-PHONE}, or select the 
called line by pressing {LINE1} (soft key 1) 
or {LINE2} (soft key 1). For playback, start 
again from the beginning after hanging up.
LIf the unit announces “Memory full” after 
playback, erase unnecessary messages 
(page 71).
Vo i c e  m e n u
If you do not press any keys at the end of the last 
message, the unit will announce “End of final 
message”, and the voice menu will begin.
The unit will announce “Press 4 to play back new 
messages. Press 5 to play back all messages.”
LEven if the voice menu has started;
– you can press buttons for other playback 
options, or
– you can select the line(s) by pressing 
{#}{1} (LINE 1), {#}{2} (LINE 2) or 
{#}{0} (LINE 1 and LINE 2).
To repeat a message
Press {REPEAT} (soft key 1) or {1} while 
listening to the message.
LIf pressed within 5 seconds of the beginning 
of the message, the previous message will be 
played.
To skip a message
Press {SKIP} (soft key 1) or {2} to play the next 
message.
To playback new messages
Press {4}.
LOnly new messages are played back.
To playback all messages
Press {5}.
LAll messages are played back.
To stop the current operation
Press {9}.LTo resume operation, enter a remote 
command within 15 seconds, or the voice 
menu will start (page 71).
To turn OFF the AUTO ANSWER mode
1.Select the desired line(s) by pressing {#}{1} 
(LINE 1), {#}{2} (LINE 2) or {#}{0} (LINE 1 
and LINE 2).
2.Press {0}.
LThe receiving mode will be set to TEL 
mode.
To turn ON the AUTO ANSWER mode
1.Select the desired line(s) by pressing {#}{1} 
(LINE 1), {#}{2} (LINE 2) or {#}{0} (LINE 1 
and LINE 2).
2.To turn AUTO ANSWER ON for the line(s), 
press {8}.
LWhen AUTO ANSWER is turned ON, the 
receiving mode will be set to FAX ONLY, 
TAM/FAX mode or TAM ONLY mode, 
depending on the setting of feature #77* 
and feature #77# (page 83).
For Caller ID service users (page 44)
During playback, the display shows the name 
and/or number of the caller whose message is 
being played.
To call the displayed number:
1.Press {CALL} (soft key 1).
LThe unit stops playback.
LIf you need to edit the phone number to 
call back, see page 45.
2.Press {LINE1} (soft key 1) or {LINE2} (soft 
key 1).
LThe unit dials the phone number 
automatically.
OR
Press {TA L K} or {SP-PHONE}.
LThe unit dials the phone number 
automatically using the called line.
7.3.2 Erasing recorded 
messages
To erase a specific message
Press {*}{4} while listening to the message you 
want to erase.
LA short beep will sound and the next 
message will be played.
To erase all messages
Press {*}{5} while listening to a message.
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LWhile erasing messages, alarm tones will be 
heard.
LAll messages for the line(s) and memo 
messages will be erased, and the unit will 
announce the line number and “No 
messages.”.
LIf you want to erase messages only for the 
desired line(s), select the lines by pressing 
{#}{1} (LINE 1), {#}{2} (LINE 2) or {#}{0} 
(LINE 1 and LINE 2) before pressing {*}{5} 
(memo messages will not be erased).Memo Message
7.4 Leaving a message for 
others or yourself
You can record a voice memo to leave a private 
message for yourself or someone else.
LKeep the front cover page open for button 
locations.
1Press {MEMO}.
LA long beep will sound.
2Speak clearly about 20 cm (8 inches) away 
from {MIC}.
3To stop recording, press {MEMO}.
LYou can also stop recording by pressing 
{STOP}.
Note:
LIf you record for over 3 minutes, the unit will 
stop recording.
LIf 6 beeps sound and the unit announces 
“Your message was not recorded. Record 
your message again.”, start again.
LIf 6 beeps sound and the unit announces 
“Memory full”, the unit will exit recording 
mode. Erase unnecessary messages (page 
69, 71) and try again.
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							7. Answering Machine
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Remote Operation
7.5 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
LProgram the remote operation ID beforehand (feature #11 on page 79, or feature 063 on page 
89).
LSet the unit to TAM/FAX mode (page 59) or TAM ONLY mode (page 61) before going out.
LUse a touch tone telephone for remote operations.
Helpful hints:
LWhen you press a key, press firmly.
LPlease make a copy of the following table, and carry it with you when you go out.
7.5.1 Summary of remote 
operation
1Call your unit.
2To listen to new messages for both lines, 
enter the remote operation ID during or after 
the greeting message.
LThe unit will announce the number of new 
messages and they will be played back 
automatically.
To listen to new messages for the desired 
line(s), enter the remote operation ID, then 
press {#}{1} (LINE 1), {#}{2} (LINE 2) or 
{#}{0} (LINE1 and LINE 2).LThe unit will announce the number of new 
messages for the line(s) and they will be 
played back automatically (memo 
messages will not be played).3After 3 seconds, the voice menu will start 
(page 74). Follow the menu or enter a remote 
command (page 74).
4To end remote operation, hang up.
OR
To listen to messages for the desired lines, 
press {#}{1} (LINE 1), {#}{2} (LINE 2) or 
{#}{0} (LINE 1 and LINE 2).
Answering machine remote operation
1.Call your unit.
2.To listen to messages for both lines, enter the 
remote operation ID during or after the 
greeting message.
LThe unit will announce the number of new 
messages and they will be played back 
automatically.
LTo listen to messages for the desired 
line(s), enter the remote operation ID, then 
press {#}{1} (LINE 1), {#}{2} (LINE 2) 
or {#}{0} (LINE1 and LINE 2).{#}{1}{0}Turns OFF the answering machine 
for LINE 1.
{#}{2}{0}Turns OFF the answering machine 
for LINE 2.
{#}{0}{0}Turns OFF the answering machine 
for LINE 1 and LINE 2.
{#}{1}{7}Records greeting message for 
LINE 1.
{#}{2}{7}Records greeting message for 
LINE 2.
Key Remote command{#}{0}{7}Records greeting message for 
LINE 1 and LINE 2.
{1}Repeats a message
{2}Skips a message{#}{1}{8}Turns ON the answering machine 
for LINE 1.
{4}New message playback
{5}All message playback{#}{2}{8}Turns ON the answering machine 
for LINE 2.
{9}Stops the current operation
{*}{4}Erases a specific message{#}{0}{8}Turns ON the answering machine 
for LINE 1 and LINE 2.
{*}{5}Erases all messages
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Note:
LThe unit will announce the remaining 
recording time after playback, if it is less than 
10 minutes.
LThe messages are saved.
LIf the unit announces “No new messages”, 
there are only old messages. If “No 
messages” is announced, there are no 
messages.
LIf 65 or more new messages have been 
recorded, the unit will not announce the 
number of new messages during playback.
LWhen the voice memory is full, the unit will 
announce the memory is full after playing 
back the recorded messages. Erase any 
unnecessary messages.
7.5.2 Remote operations 
following voice menu
During remote operation, the unit will provide 
voice prompts in the following order.
{1}: All recorded messages will be played back.
{2}: Voice prompt 2 is announced.
{1}: Only new messages will be played back.
{2}: Voice prompt 3 is announced.
{1}: The unit will announce “Please leave your 
message.” and a long beep will sound, then you 
can leave your own voice message. When you 
finish recording, hang up.
{2}: Voice prompt 4 is announced.
{1}: All recorded messages will be erased and 
the unit will announce the line number and “No 
messages.”.
{2}: Voice prompt 5 is announced.
{1}: The unit will announce “Press 7 to record 
your greeting. Press 9 to end recording”.Press {7}. After the long beep, talk for up to 16 
seconds. Press {9} to end. Your new greeting 
message will be played back for confirmation.
{2}: Voice prompt 1 is announced.
Note:
LIf you do not press any keys within 10 
seconds after a voice prompt, “Thank you for 
your call” will be heard and the call will be 
disconnected.
LTo listen to messages for the desired line(s), 
press {#}{1} (LINE 1), {#}{2} (LINE 2) or 
{#}{0} (LINE 1 and LINE 2). Memo 
messages will not be played.
If you erase all messages after selecting the 
line(s), all messages for the line(s) will be 
erased (memo messages will not be erased).
7.5.3 Remote operation using 
remote commands
{#}{1} To listen to messages for LINE 1
{#}{2} To listen to messages for LINE 2
{#}{0} To listen to messages for LINE 1 and 
LINE 2
LThe unit will announce the number of new 
messages for the selected line(s), and they 
will be played back automatically (memo 
messages will not be played).
{1} Repeat (During playback)
LThe current message is repeated.
LIf pressed within 5 seconds of playback, the 
previous message will be played.
{2} Skip (During playback)
LThe current message is skipped. The next 
message is played.
{4} New message playback
LOnly new messages are played back.
{5} All message playback
LAll messages are played back.
{9} Stop
LThe current operation is stopped.
LTo resume operation, enter a remote 
command within 15 seconds, or the voice 
menu will start (page 74).
{*}{4} To erase a specific message (During 
playback)
LThe current message is erased.
LA short beep will sound and the next 
message will be played.
{*}{5} To erase all messages
LAll recorded messages are erased.
LA long beep will sound and the unit will 
announce the line number and “No 
messages.”. 1“Press 1 to play back all messages.
Press 2 for other functions.”
2“Press 1 to play back new messages.
Press 2 for other functions.”
3“Press 1 to record your message.
Press 2 for other functions.”
4“Press 1 to erase all messages.
Press 2 for other functions.”
5“Press 1 to record your greeting.
Press 2 for other functions.”
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LTo erase all messages for the desired line(s), 
select the line(s) by pressing {#}{1} (LINE 
1), {#}{2} (LINE 2) or {#}{0} (LINE 1 and 
LINE 2), then press {*}{5}. Memo 
messages will not be erased.
{#}{1}{7} To record a greeting message for 
LINE 1
{#}{2}{7} To record a greeting message for 
LINE 2
{#}{0}{7} To record a greeting message for 
LINE 1 and LINE 2
LAfter the long beep, talk for up to 16 seconds. 
Press {9} to end. The new greeting message 
for the selected line(s) will be played back.
{#}{1}{0} To turn OFF the AUTO ANSWER 
mode for LINE 1
{#}{2}{0} To turn OFF the AUTO ANSWER 
mode for LINE 2
{#}{0}{0} To turn OFF the AUTO ANSWER 
mode for LINE 1 and LINE 2
LThe unit hangs up and will not answer calls 
for the selected line(s) until turned ON again 
(page 59, 61, 75).
{#}{1}{8} To turn ON the AUTO ANSWER 
mode for LINE 1
{#}{2}{8} To turn ON the AUTO ANSWER 
mode for LINE 2
{#}{0}{8} To turn ON the AUTO ANSWER 
mode for LINE 1 and LINE 2
LThe receiving mode for the selected line(s) 
will be set to FAX ONLY, TAM/FAX, or TAM 
ONLY mode depending on the setting of 
feature #77* and/or feature #77# (page 83).
To turn ON the AUTO ANSWER mode
1.Call LINE 1 or LINE 2 and let it ring 10 rings.
LThe answering machine will temporarily 
answer the call.
2.Enter the remote operation ID during the 
greeting message.
LA long beep will sound, and AUTO 
ANSWER mode will be turned ON for 
both lines.
LWhen AUTO ANSWER is turned ON, the 
receiving mode will be set to TAM/FAX or 
TAM ONLY mode, depending on the 
setting of feature #77* and feature #77# 
(page 83).
If feature #77* or feature #77# is set to 
FAX ONLY mode, the receiving mode will 
be set to TAM/FAX mode.
3.Hang up the handset.
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							8. Programmable Features
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8 Progra mma ble  Features Features (Base Unit)
8.1 Base unit programming
1Press {MENU}.
2Press the code number ({0} to {9}, {*} and 
{#}).
3Press the desired selection to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
5To exit programming, press {MENU}.
8.2 Direct command chart for base unit
For more details on the features, see page 79 to page 83.
{SET}{MENU}
FeatureFeature codeSelectionPage
Date and time{#}{0}{1}---------- page 31
Your logo{#}{0}{2}---------- page 32
Your fax number LINE 1{#}{0}{3}{*}---------- page 34
LINE 2{#}{0}{3}{#}
Confirmation report{#}{0}{4}{1}: “ON” {2}: “OFF”
{3}: “ERROR” (default)page 79
TAM ring count LINE 1{#}{0}{6}{*} {2}: “2” (default) {3}: “3” {4}: “4” 
{5}: “5” {6}: “6” {7}: “7” 
{0}: “TOLL SAVER”page 60, 
61
LINE 2{#}{0}{6}{#}
Fax ring count{#}{0}{7}{1}: “1” {2}: “2” {3}: “3” (default) 
{4}: “4”page 79
Caller’s 
recording timeLINE 1{#}{1}{0}{*} {1}: “1 MIN” {2}: “2 MIN” 
{3}: “3 MIN” (default) 
{0}: “GREETING ONLY”page 79
LINE 2{#}{1}{0}{#}
Remote operation ID{#}{1}{1}---------- page 79
Dialing mode{#}{1}{3}{1}: “PULSE” {2}: “TONE” (default) page 79
Paper size{#}{1}{6}{1}: “LETTER” (default) {2}: “A4”page 79
Ringer tone LINE 1{#}{1}{7}{*} {1}: “TONE 1” (default for LINE 1) 
{2}: “TONE 2” (default for LINE 2) 
{3}: “TONE 3” {4}: “TONE 4”
{5}: “MELODY 1” {6}: “MELODY 2”
{7}: “MELODY 3” {8}: “MELODY 4”page 79
LINE 2{#}{1}{7}{#}
Automatic journal report{#}{2}{2}{1}: “ON” (default) {2}: “OFF”page 80
Overseas mode{#}{2}{3}{1}: “NEXT FAX” {2}: “OFF” 
{3}: “ERROR” (default)page 80
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Delayed send{#}{2}{5}{1}: “ON” {2}: “OFF” (default) page 80
Automatic Caller ID list{#}{2}{6}{1}: “ON” {2}: “OFF” (default) page 81
Distinctive Ring LINE 1{#}{3}{1}{*} {1}: “ON” {2}: “OFF” (default) page 63
LINE 2{#}{3}{1}{#}
Fax ring pattern{#}{3}{2}{1}: “A” {2}: “B” {3}: “C” {4}: “D” 
{5}: “B-D” (default)page 64
Quick scan{#}{3}{4}{1}: “ON” {2}: “OFF” (default) page 81
Receiving reduction{#}{3}{6}{1}: “72%” {2}: “86%” 
{3}: “92%” (default) {4}: “100%”page 81
Telephone line selection{#}{3}{7}{1}: “LINE1” {2}: “LINE2” 
{3}: “AUTO” (default)page 81
Fax line selection{#}{3}{8}{1}: “LINE1” {2}: “LINE2” 
{3}: “AUTO” (default)page 81
LCD display contrast{#}{3}{9}{1}: “NORMAL” (default) 
{2}: “DARKER”page 82
Fax activation code{#}{4}{1}{1}: “ON” (default) {2}: “OFF”page 82
Memory reception alert{#}{4}{4}{1}: “ON” (default) {2}: “OFF”page 82
Friendly 
receptionLINE 1{#}{4}{6}{*} {1}: “ON” (default) {2}: “OFF”page 82
LINE 2{#}{4}{6}{#}
Fax voice guidance{#}{4}{7}{1}: “ON” (default) {2}: “OFF” 
{3}: “ERROR”page 82
Recording sound quality 
mode{#}{5}{3}{1}: “STANDARD” (default)
{2}: “ENHANCED”page 82
Greeting time{#}{5}{4}{1}: “16s” (default) {2}: “60s”page 82
Copy phone book{#}{5}{9}{1}: “1 ITEM” (default) 
{2}: “ALL ITEMS”page 43
Line mode LINE 1{#}{6}{2}{*} {1}: “A” {2}: “B” (default) page 82
LINE 2{#}{6}{2}{#}
Incoming message monitor{#}{6}{7}{1}: “ON” (default) {2}: “OFF”page 83
Flash time LINE 1{#}{7}{2}{*} {1}: “90ms” {2}: “100ms” 
{3}: “110ms” {4}: “250ms” 
{5}: “300ms” {6}: “400ms” 
{7}: “600ms” {8}: “700ms” 
(default)page 83
LINE 2{#}{7}{2}{#}
Incoming call tone{#}{7}{3}{1}: “OFF” {2}: “2” (default)
{3}: “ON”page 83
Room monitor{#}{7}{4}{1}: “ON” {2}: “OFF” (default) page 53
Caller ID number auto edit{#}{7}{5}{1}: “ON” (default) {2}: “OFF”page 47
Connecting tone{#}{7}{6}{1}: “ON” (default) {2}: “OFF”page 83
FeatureFeature codeSelectionPage
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AUTO ANSWER LINE 1{#}{7}{7}{*} {1}: “TAM/FAX” (default)
{2}: “FAX ONLY”
{3}: “TAM ONLY” page 83
LINE 2{#}{7}{7}{#}
Set default{#}{8}{0}{1}: “YES” {2}: “NO” (default) page 83
FeatureFeature codeSelectionPage
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