Panasonic Kx Fg6550 Operating Instruction Manual
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3. Telephone 49 Note: LYou can confirm the items stored in the base unit by printing the telephone number list (page 113). LThe unit can only store names of up to 16 characters long. LTo edit a name and number, see page 41.Othe r Feature s 3.14 Intercom Intercom calls can be made between a handset and the base unit, and between two handsets. You can page all handsets at once from the base unit, and announce the page to all handsets (Voice paging feature). Page the desired unit(s) by entering the extension number, shown in the top right of each handset’s display. The base unit’s extension number is 0. LKeep the front cover page open for button locations. 3.14.1 Making intercom calls Handset 1Press {HOLD/INTERCOM}. 2To page the base unit, press {0}. LThe base unit will beep for 1 minute. LTo stop paging, press {OFF}. To page another handset, enter its extension number ({1} to {4}). LThe destination handset will beep for 1 minute. 3When the paged party answers, talk into the handset. LYou can switch to the speaker by pressing {SP-PHONE}. To switch back to the receiver, press {TA L K}. 4To end the intercom call, press {OFF} or place the handset on the charger. Base unit You can also locate a misplaced handset by paging it (Handset locator). 1Press {LOCATOR/INTERCOM}. 2To page one handset, enter its extension number ({1} to {4}). LThe handset will beep for 1 minute. LTo stop paging, press {SP-PHONE} or {LOCATOR/INTERCOM}. To page all handsets, press {0}. LAll handsets will beep for 1 minute. LIf you press {5} instead, you can make a voice announcement that can be heard through the speaker of all handsets (Voice paging feature). The speaker volume for the announcement follows the higher ringer volume level of 2 lines on the handset (page 28). LYou can talk with the handset user who answers first. FG6550-PFQX2225ZA-en.book Page 49 Monday, August 8, 2005 8:16 PM
3. Telephone 50 3When the paged party answers, talk into {MIC}. 4To end the intercom call, press {SP-PHONE} or {LOCATOR/INTERCOM}. 3.14.2 Answering intercom calls Handset When a handset is being paged, it will ring and the Ringer/Message alert indicator will flash rapidly. The display will show the paging extension’s number. 1Press {TA L K}, {SP-PHONE} or {HOLD/INTERCOM} to answer the page. 2To end the intercom call, press {OFF} or place the handset on the charger. Base unit When the base unit is being paged, it will ring and display the paging extension’s number. 1Press {LOCATOR/INTERCOM} or {SP- PHONE} to answer the page. 2To end the intercom call, press {SP-PHONE} or {LOCATOR/INTERCOM}. Note: LThe ringer volume for intercom calls follows the higher level of the 2 lines. When the ringer volume is OFF for both lines (page 28, 29), the handset and the base unit will ring at the low level when paged. 3.15 Transferring a call A telephone call can be transferred between two extensions using the intercom feature. LKeep the front cover page open for button locations. 3.15.1 To transfer a call from the handset 1During a phone call, press {HOLD/INTERCOM}. L{LINE1} (soft key) or {LINE2} (soft key) flashes and the call will be put on hold. 2To page the base unit, press {0}. To page another handset, enter its extension number ({1} to {4}). LIf you do not wish to announce the transfer, skip to step 4. 3Wait for the paged party to answer. LIf the paged party does not answer, press {LINE1} (soft key) or {LINE2} (soft key) that is flashing to return to the phone call. 4To complete the transfer, press {OFF}. To answer a transferred call with the base unit: –If the paging party announces the transfer, the paging extension’s number is displayed. Press {SP-PHONE} or {LOCATOR/INTERCOM} to answer the page. LAfter the paging party hangs up the call, you can talk to the outside caller. –If the paging party hangs up before you answer the page, “INCOMING CALL” will be displayed. Press {SP-PHONE}, or {LINE1} or {LINE2} that is flashing to take the transferred call. To answer a transferred call with another handset: –If the paging party announces the transfer, the calling extension will be displayed. Press {TA L K}, {SP-PHONE} or {HOLD/INTERCOM} to answer the page. LAfter the paging party hangs up the call, you can talk to the outside caller. –If the paging party hangs up before you answer the page, “Incoming call” will be displayed. Press {TA L K}, {SP-PHONE}, or {LINE1} (soft key) or {LINE2} (soft key) for the called line to take the transferred call. 3.15.2 To transfer a call from the base unit 1During a phone call, press {TRANSFER}. L{LINE1} or {LINE2} flashes and the call will be put on hold. During an intercom call LIf you have difficulty hearing the other party, decrease the speaker volume. LIf you receive a phone call while talking on the intercom, you will hear 2 tones (feature #73 on page 83, feature 13 on page 88 or feature 0*2 on page 90) and k or l on the handset, or {LINE1} or {LINE2} on the base unit will flash rapidly. To answer the call, if you are using the handset, select the called line by pressing {LINE1} (soft key) or {LINE2} (soft key). If you are using the base unit, select the called line by pressing {LINE1} or {LINE2}. FG6550-PFQX2225ZA-en.book Page 50 Monday, August 8, 2005 8:16 PM
3. Telephone 51 2To page a handset, enter its extension number ({1} to {4}). To page all handsets, press {0}. LIf you do not wish to announce the transfer, skip to step 4. 3Wait for the paged party to answer. LIf the paged party does not answer, press {LINE1} or {LINE2} that is flashing to return to the outside call. 4To complete the transfer, press {SP- PHONE}. Note: LEven if you call all handsets, only the handset user who answers first can take the transferred call. To answer a transferred call with the handset: –If the paging party announces the transfer, the calling extension will be displayed. Press {TA L K} or {SP-PHONE} to answer the page. LAfter the paging party hangs up the call, you can talk to the outside caller. –If the paging party hangs up before you answer the page, “Incoming call” will be displayed. Press {TA L K}, {SP-PHONE}, or {LINE1} (soft key) or {LINE2} (soft key) for the called line to take the transferred call. 3.16 Conference Calls LKeep the front cover page open for button locations. 3.16.1 Conference call with 2 outside calls While you are talking with an outside caller, you can make or answer a second call on the other line, and then combine the calls to establish a conference call. Handset 1.During a call, press {HOLD/INTERCOM} 2 times to put the first call on hold. 2.To make or answer a second call, select the other line by pressing {LINE1} (soft key) or {LINE2} (soft key). 3.When the second call is connected, press {CONF} (soft key) to make a conference call. LTo hang up both lines, press {OFF}. LTo hang up only one line, press {LINE1} (soft key) or {LINE2} (soft key) for the party with which you want to continue talking. LTo put both lines on hold, press {HOLD/INTERCOM}. To talk with only one caller, press {LINE1} (soft key) or {LINE2} (soft key) for the party with which you want to continue talking. To resume both lines, press {CONF} (soft key). Base unit 1.During a call, press {HOLD} to put the first call on hold. 2.To make or answer a second call, select the other line by pressing {LINE1} or {LINE2}. 3.When the second call is connected, press {CONF} to make a conference call. LTo hang up both lines, press {SP-PHONE}. LTo hang up only one line, press {LINE1} or {LINE2} for the party with which you want to continue talking. LTo put both lines on hold, press {HOLD}. To talk with only one caller, press {LINE1} or {LINE2}. To resume both lines, press {CONF}. Note: LYou cannot call another extension to make a conference call. To join the conference call from other extensions, press {LINE1} (soft key) or {LINE2} (soft key) on the handset or {LINE1} or {LINE2} on the base unit. One more During a transfer LIf you do not announce the transfer and the paged party does not answer within 60 seconds after you hang up, your extension will ring and the call will be returned to your phone. You can speak to the caller again by pressing {LINE1} (soft key) or {LINE2} (soft key) on the handset or {LINE1} or {LINE2} on the base unit. When answering the call again, you may also transfer the caller to the telephone answering machine (page 69). If you still do not answer the call within 4 minutes, the call will be disconnected. FG6550-PFQX2225ZA-en.book Page 51 Monday, August 8, 2005 8:16 PM
3. Telephone 52 extension can join the conference call if all other extensions are not being used. 3.16.2 Conference with an outside call and an intercom call While you are talking with an outside caller, one more extension can join the conversation using the handset or the base unit and establish a conference call. Handset 1.During a phone call, press {HOLD/INTERCOM}. LThe call will be put on hold. 2. To page the base unit, press {0}. To page another handset, enter its extension number ({1} to {4}). 3.When the paged party answers, press {CONF} (soft key) on your handset to make a conference call. LTo leave the conference, press {OFF}. The other two parties can continue the conversation. Base unit 1.During an outside call, press {LOCATOR/INTERCOM}. LThe call will be put on hold. 2. To page a handset, enter its extension number ({1} to {4}). To page all handsets, press {0}. 3.When the paged party answers, press {CONF} on the base unit to make a conference call. LTo leave the conference, press {SP- PHONE}, or {LINE1} or {LINE2} which is lit. The other two parties can continue the conversation. Note: LEven if you call all handsets, only the handset user who answers first can take the conference call. During a conference call LThe phone call can be put on hold by pressing {HOLD/INTERCOM} on the handset or {HOLD} on the base unit. Communications between extensions are not suspended. Only the person who placed the call on hold can resume the full conference by pressing {CONF} (soft key) on the handset or {CONF} on the base unit. 3.17 Call share By purchasing additional handsets, additional extensions can take part in the conference as follows: – 1 additional extension can join an existing phone call, for a total of 3 people (including 1 outside party). – 1 additional extension can join an existing phone call, for a total of 4 people (including 2 outside parties). Note: LMake sure all other extensions are not being used. LKeep the front cover page open for button locations. 3.17.1 To join a conversation (Call share feature) Handset: Press {LINE1} (soft key) or {LINE2} (soft key). L“Conference” and the line number will be displayed. Base unit: Press {LINE1} or {LINE2}. L“CONFERENCE” and the line number will be displayed. 3.17.2 To prevent other users from joining your conversation (Call privacy feature) You can turn the feature ON during a call using the handset. This feature is only available for the handset. 1Press {MENU} during an outside call. 2Press {2} to select “2=Privacy on”. L“PRIVACY” will be displayed. LTo turn the feature OFF, press {2} to select “2=Privacy off” in step 2 again. Note: LThis feature will return to OFF after you hang up the call. FG6550-PFQX2225ZA-en.book Page 52 Monday, August 8, 2005 8:16 PM
3. Telephone 53 3.18 Room monitor feature This feature allows you to listen in on a room where a handset or base unit is located. The monitored extension will not ring, allowing you to easily monitor, for example, a baby’s room from different areas of the house. If you want to prevent your unit from being monitored by other extensions, leave this feature OFF (default setting). An extension currently in use cannot be monitored. LKeep the front cover page open for button locations. 3.18.1 Turning ON the room monitor feature (Handset) This allows the handset to be monitored. Make sure the handset is not being used. 1Press {MENU}. 2Press {0}{9}. 3Press {1} to select “On”. LPress {0} to select “Off”. 4Press {SAVE} (soft key). 5Press {OFF}. 3.18.2 Turning ON the room monitor feature (Base unit) This allows the base unit to be monitored. 1Press {MENU}. 2Press {#}, then {7}{4}. 3Press {1} to select “ON”. LPress {2} to select “OFF”. 4Press {SET}. 5Press {MENU}. Note: LYou can also turn ON the base unit room monitor feature using the handset (feature 0;3 on page 90). 3.18.3 Monitoring a room Important information: The unit to be monitored must not be in use. With the handset 1Press {HOLD/INTERCOM}. 2Press {MONITOR} (soft key). 3To call the base unit, press {0}.To call another handset, enter its extension number ({1} to {4}). LYour handset will start to monitor the room through the destination unit. LTo monitor from the speaker, press {SP- PHONE}. You can place the handset on the charger and continue monitoring. To switch back to the receiver, press {TA L K}. LThe monitored unit will display “Room monitor”. LIf an incoming call is being received, you will hear 2 tones (feature 13 on page 88). To answer the call, select the called line by pressing {LINE1} (soft key) or {LINE2} (soft key). 4To end monitoring, press {OFF}. LThe base unit user can stop being monitored by pressing {LOCATOR/INTERCOM} or {SP- PHONE}. The monitored handset user can stop being monitored by pressing {OFF}. With the base unit 1Press {LOCATOR/INTERCOM}, then press {MUTE}. 2To call the handset, enter its extension number ({1} to {4}). LThe base unit will start to monitor the room through the handset. LThe monitored unit will display “Room monitor” then the duration time. LIf an incoming call is being received, you will hear 2 tones (feature #73 on page 83 and feature 0*2 on page 90). To answer the call, select the called line by pressing {LINE1} or {LINE2}. 3To end monitoring, press {LOCATOR/INTERCOM} or {SP-PHONE}. LThe monitored handset user can stop being monitored by pressing {OFF}. Note: LIf the room monitor feature of the destination unit is OFF, “DENIED” will be displayed and busy tone will sound. FG6550-PFQX2225ZA-en.book Page 53 Monday, August 8, 2005 8:16 PM
4. Fax 54 4Fax Sen ding Faxe s 4.1 Sending a fax manually 1Adjust the width of the document guides (1) to fit the actual size of the document. 2Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document. LIf the document guides are not adjusted to fit the document, re-adjust them. 3If necessary, press {A} or {B} repeatedly to select the desired resolution. 4Press {SP-PHONE}. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #37 on page 81 and feature 0*5 on page 90. LYou can also select a line by pressing {LINE1} or {LINE2}. 5Dial the fax number. 6When a fax tone is heard: Press {FA X / S TA R T}. When the other party answers your call: Ask them to press their start button. When the fax tone is heard, press {FAX/START}. To select the resolution Select the desired resolution according to the type of document. –“STANDARD”: For printed or typewritten documents with normal-sized characters. –“FINE”: For documents with small print. –“SUPER FINE”: For documents with very small print. This setting is effective only when the other party has a compatible fax machine. –“PHOTO”: For documents containing photographs, shaded drawings, etc. LUsing the “FINE”, “SUPER FINE” and “PHOTO” settings will increase transmission time. LIf the resolution setting is changed during feeding, it will be effective from the next page. To redial the last number 1.Insert the document. 2.Press {REDIAL/PAUSE}. 3.Press {FA X / S TA R T}. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #38 on page 81. LIf the line is busy, the unit will automatically redial the number 1 time. LTo cancel redialing, press {STOP}. To send more than 10 pages at a time Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) on top of the previously inserted pages before the last page feeds into the unit. Pre-dialing a fax number You can dial the fax number first before inserting the document. This is convenient if you need to refer to the document for the other party’s fax number. 1.Enter the fax number. 2.Insert the document. 3.Press {FA X / S TA R T}. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #38 on page 81. Sending from memory (Quick scan feature) You can scan the document into memory before sending. To use this feature, activate feature #34 (page 81) beforehand. 1.Insert the document. {A}{B} {STOP} {LINE1}{LINE2} {FAX/START} {SET} {REDIAL/PAUSE} {SP-PHONE} {HELP} 1 FG6550-PFQX2225ZA-en.book Page 54 Monday, August 8, 2005 8:16 PM
4. Fax 55 2.Enter the fax number. 3.Press {FAX/START}. LThe document will be fed into the unit and scanned into memory. The unit will then send the data. If the document exceeds the memory capacity, transmission will be canceled and this feature will be turned OFF automatically. You must send the entire document manually. LThis feature cannot be used if {SP-PHONE} on the base unit, {TA L K} or {SP-PHONE} on the handset is pressed. To stop transmission Press {STOP}. Sending a fax with the voice guide You can send documents by following the voice guide. 1.Press {HELP} 2 times. 2.Press {SET}. 3.Follow the voice guide. LAfter transmission, the voice guide will turn OFF automatically. Printing a confirmation report A confirmation report provides you with a printed record of transmission results. To print confirmation reports, make sure feature #04 is activated (page 79). For an explanation of error messages, see page 94. Printing a journal report A journal report provides you with a printed record of the 30 most recent faxes. To print it manually, see page 113. To print it automatically after every 30 new fax transmissions and receptions, make sure feature #22 is activated (page 80). For an explanation of error messages, see page 94. 4.2 Documents you can send Minimum document sizeMaximum document size Effective scanning area LShaded area will be scanned. Document weight LSingle sheet: 45 g/m 2 to 90 g/m2 (12 lb. to 24 lb.) LMultiple sheets: 60 g/m 2 to 80 g/m2 (16 lb. to 21 lb.) Note: LRemove clips, staples or other fasteners. LDo not send the following types of documents: (Make a copy of the document and send the copy.) – Chemically treated paper such as carbon or carbonless duplicating paper – Electrostatically charged paper – Badly curled, creased or torn paper – Paper with a coated surface – Paper with a faint image – Paper with printing on the opposite side that can be seen through the other side, such as newsprint LCheck that ink, paste or correction fluid has dried completely. LTo send a document with a width of less than 210 mm (8 1/4), we recommend using a copy machine to copy the original document onto A4 or letter-sized paper, then sending the copied document. 128 mm (5) 128 mm (5) 600 mm (23 5/8) 216 mm (8 1/2) 216 mm(8 1/2) 208 mm(8 3/16) 4 mm 4 mm(5/32) 2 mm 2 mm (1/16) FG6550-PFQX2225ZA-en.book Page 55 Monday, August 8, 2005 8:16 PM
4. Fax 56 4.3 Sending a fax using the phone book Before using this feature, store the desired names and telephone numbers into the base unit’s phone book (page 39). LKeep the front cover page open for button locations. 1Adjust the width of the document guides to fit the actual size of the document. 2Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document. LIf the document guides are not adjusted to fit the document, re-adjust them. 3If necessary, press {A} or {B} repeatedly to select the desired resolution (page 54). 4Press {>}. 5Press {A} or {B} repeatedly to display the desired item and press {FAX/START}. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #38 on page 81. Fax auto redial If the line is busy or if there is no answer, the unit will automatically redial the number 1 time. LTo cancel redialing, press {STOP}. If your unit does not send a fax LConfirm that you have entered the number correctly, and that the number is a fax number. LConfirm that the other party’s fax machine is answering by turning ON the connecting tone feature (feature #76 on page 83). 4.4 Broadcast transmission By storing the base unit’s phone book items (page 39) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re-use. LKeep the front cover page open for button locations. 4.4.1 Programming items into the broadcast memory 1Press {MENU} repeatedly to display “PHONE BOOK SET”. 2Press {#}. 3Press {A} or {B} repeatedly to display the desired item. 4Press {SET}. LThe number in brackets indicates the number of registered items. LIf you program the wrong item, press {STOP} to erase the item. LTo program other items, repeat steps 3 and 4 (up to 20 items). 5Press {SET}. Note: LConfirm the stored items by printing a broadcast programming list (page 113). 4.4.2 Adding a new item into the broadcast memory After initial programming, you can add new items (up to a combined total of 20). 1Press {>}. 2Press {A} or {B} repeatedly to display “”. 3Press {MENU}. 4Press {*}. 5Press {A} or {B} repeatedly to display the desired item. 6Press {SET}. LTo add other items, repeat steps 5 and 6 (up to 20 items). 7Press {STOP}. FG6550-PFQX2225ZA-en.book Page 56 Monday, August 8, 2005 8:16 PM
4. Fax 57 4.4.3 Erasing a stored item from the broadcast memory 1Press {>}. 2Press {A} or {B} repeatedly to display “”. 3Press {MENU}. 4Press {#}. 5Press {A} or {B} repeatedly to display the desired item you want to erase. LTo cancel erasing, press {STOP}. 6Press {SET}. 7Press {SET}. LTo erase other items, repeat steps 5 to 7. 8Press {STOP}. 4.4.4 Sending the same document to pre-programmed parties 1Insert the document FACE DOWN. 2If necessary, press {A} or {B} repeatedly to select the desired resolution (page 54). 3Press {>}. 4Press {A} or {B} repeatedly to display “”. 5Press {START}. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #38 on page 81. LThe document will be fed into the unit and scanned into memory. The unit will then send the data to each party, calling each number sequentially. LAfter transmission, the stored document will be erased from memory automatically, and the unit will automatically print a report (Broadcast sending report). Note: LIf you select “FINE”, “SUPER FINE” or “PHOTO” resolution, the number of pages that the unit can send will decrease. LIf the document exceeds the memory capacity, transmission will be canceled. LIf a party is busy or does not answer, it will be skipped and redialed later 1 time. To send the same document to a one-time group of items You can also select a one-time group of parties to send the same document to. After transmission, this group will be deleted. 1.Insert the document. 2.Press {>}. 3.Press {A} or {B} repeatedly to display “”. 4.Press {SET} to start programming the parties you want to send the document to. 5.Press {A} or {B} repeatedly to display the desired party. 6.Press {SET}. LIf you program the wrong item, press {STOP} to erase the item. LTo program other parties, repeat steps 5 and 6 (up to 20 items). 7.Press {START} to start transmission to the programmed parties. LAn available line is automatically selected and {LINE1} or {LINE2} will light. To change the line selection, see feature #38 on page 81. To cancel broadcast transmission 1.Press {STOP} while “BROADCASTING” is displayed. LThe display will show “SEND CANCELED?”. 2.Press {SET}. FG6550-PFQX2225ZA-en.book Page 57 Monday, August 8, 2005 8:16 PM
4. Fax 58 Receiving Faxes 4.5 Receiving a fax manually – Auto answer OFF 4.5.1 Activating TEL mode Set the desired line(s) to TEL mode by pressing {AUTO ANSWER} repeatedly to display “OFF”. Example: LINE 1 is OFF Example: LINE 2 is OFF Note: LBy default, the unit reduces the size of the received document to 92% when printing (See feature #36 on page 81 for details). How to receive phone calls and faxes with the base unit 1.Press {SP-PHONE} to answer the call. 2.When: – document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard, press {FAX/START}. CONNECTING..... LThe unit will start fax reception. LIf you do not answer the call within 10 rings, the unit will temporarily activate the answering machine. The greeting message will then be played and the other party can then send a fax (except when #77 on page 83 is set to “TAM ONLY”). How to receive phone calls and faxes with the handset 1.Lift the handset and press {TA L K} or {SP- PHONE} to answer the call. 2.When: – document reception is required, – a fax calling tone (slow beep) is heard, or – no sound is heard, press {*}{#}{9} (default fax activation code) firmly. LYou can also press {FAX/START} on the base unit to receive faxes if the base unit or another handset is not in use. Note: LTo receive fax documents using the handset, make sure remote fax activation is turned ON (feature #41 on page 82) beforehand. The default setting is ON. To stop receiving Press {STOP}. LINE 1OFF ON TEL MODE LINE1 LINE 2 LINE 1ON OFF TEL MODE LINE2 LINE 2 {STOP} {FAX/START} {AUTO ANSWER} {SP-PHONE} {TALK} {SP-PHONE} FG6550-PFQX2225ZA-en.book Page 58 Monday, August 8, 2005 8:16 PM