Panasonic Kx Fg6550 Operating Instruction Manual

							3. Telephone
39
3.4 Storing names and 
telephone numbers into 
the phone book
For rapid access to frequently dialed numbers, 
the base unit and handset provide a phone book 
(50 items each).
LItems stored in the phone book can be copied 
from a base unit to a handset, or between 2 
handsets (page 42).
LIf you register additional handsets (page 6), 
each handset has its own phone book.
3.4.1 With the handset
1Press {MENU}, then {*}.
LThe display shows the number of items in 
the phone book.
2Press {ADD} (soft key 1).
3Enter the name, up to 16 characters. See the 
following character table for details.
4Press {v}.
5Enter the telephone number, up to 32 digits.
LTo enter a pause, press 
{REDIAL/PAUSE}.
6Press {v}.
7Press {SAVE} (soft key 1).
LTo program other items, repeat steps 2 to 
7.
8Press {OFF}.
To select characters with the dial keypad
Note:
LTo enter another character that is located on 
the same dial key, press {>} (soft key 1) to 
move the cursor to the next space.
To correct a name
Press {} (soft key 1) to 
move the cursor to the incorrect 
character/number, and then make the correction.
To delete a character/number
Press {CLEAR} (soft key 1).
LTo erase all of the characters/numbers, press 
and hold {CLEAR} (soft key 1).
LYou can move the cursor to the 
character/number you want to delete by 
pressing {} (soft key 
1) in step 3.
3.4.2 With the base unit
LYou can also send faxes using the phone 
book (page 56).
1Press {MENU} repeatedly to display “PHONE 
BOOK SET”.
KeypadCharacters
{1}#&’ ( )@,–.
/1
{OFF}
{MENU}
{REDIAL/PAUSE} {v}
1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mn o MN O 6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wx y z WXYZ 9
{0}0 (Space)
({CLEAR})
(soft key 1)To delete a digit.
KeypadCharacters
{SET}{MENU}
{STOP}
{}
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2Press {*}.
LThe display shows the number of items in 
the phone book for a few seconds.
3Enter the name, up to 16 characters. (see 
page 32 for instructions).
4Press {SET}.
5Enter the telephone number, up to 32 digits.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {MENU}.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the base unit 
phone book. If you cannot solve a problem, 
call this number from the base unit (page 41). 
If not needed, you can erase it (page 42).
LYou can confirm the stored items by printing 
the telephone number list (page 113).
To correct a mistake
Press {} to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press {} to move the cursor to the 
character/number you want to delete, and press 
{STOP}.
LTo erase all of the characters/numbers, press 
and hold {STOP}.
3.5 Making a phone call 
using the phone book
Before using this feature, store the desired 
names and telephone numbers in the phone 
book (page 39).
LKeep the front cover page open for button 
locations.
3.5.1 With the handset
Make sure the handset is not being used.
1Press {MENU}, then {*}.
LYou can press {SEARCH} (soft key) to 
display the first item.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {TA L K} or {SP-PHONE}.
LAn available line is automatically selected 
and the line number is displayed. To 
change the line selection, see feature 055 
on page 89.
LYou can also make a call by pressing 
{CALL} (soft key), then selecting the 
desired line by pressing {LINE1} (soft 
key) or {LINE2} (soft key).
To search for a name by initial
Example: “LISA”
1.Press {MENU}, then {*}.
2.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 39).
LTo search for symbols, press {1}.
3.Press {v} repeatedly to display “LISA”.
LTo stop the search, press {OFF}.
LTo dial the displayed number, press 
{TA L K} or {SP-PHONE}. An available 
line is automatically selected and the line 
number is displayed. To change the line 
selection, see feature 055 on page 89.
You can also make a call by pressing 
{CALL} (soft key), then selecting the 
desired line by pressing {LINE1} (soft 
key) or {LINE2} (soft key).
Chain dial feature
You can dial a combination of phone book items 
during the same call. This feature is useful if for 
example, you want to dial a number, then enter a 
PIN. All items must be stored in the phone book 
beforehand (page 39).
1.During a phone call, press {MENU}.
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2.Press {1} to select “1=Phone book”.
3.Press {v} or {e} repeatedly to display the 
desired item.
4.Press {CALL} (soft key).
LThe unit will start dialing automatically.
LIf required, repeat steps 1 to 4 for any 
remaining numbers.
Note:
LIf you have rotary or pulse service, you need 
to press {*} before pressing {MENU} in 
step 1 to change the dialing mode 
temporarily to tone.
LTo prevent misdialing, we recommend you 
add pauses where needed when storing 
numbers. For example, add pauses after a 
telephone number when storing in the phone 
book (page 39) if a PIN number is to be dialed 
after it.
3.5.2 With the base unit
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {SP-PHONE}.
LAn available line is automatically selected 
and {LINE1} or {LINE2} will light. To 
change the line selection, see feature #37 
on page 81 and feature 0*5 on page 90.
LYou can also select a line by pressing 
{LINE1} or {LINE2}.
To search for a name by initial
Example: “LISA”
1.Press {>}.
2.Press {A} or {B} to initiate the phone book.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 32).
LTo search for symbols, press {1}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, press {SP-
PHONE}. An available line is 
automatically selected and {LINE1} or 
{LINE2} will light. To change the line 
selection, see feature #37 on page 81 and 
feature 0*5 on page 90.
You can also select a line by pressing 
{LINE1} or {LINE2}.
3.6 Editing a stored item
LKeep the front cover page open for button 
locations.
3.6.1 With the handset
Make sure the handset is not being used.
1Press {MENU}, then {*}.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {EDIT} (soft key).
LIf you do not need to edit the name, skip 
to step 5.
4Edit the name. For further details, see the 
storing procedure on page 39.
5Press {v}.
LIf you do not need to edit the telephone 
number, skip to step 7.
6Edit the telephone number. For further 
details, see the storing procedure on page 
39.
7Press {v}.
8Press {SAVE} (soft key).
9Press {OFF}.
3.6.2 With the base unit
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name. For further details, see the 
storing procedure on page 39.
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
39.
8Press {SET}.
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3.7 Erasing a stored item
LKeep the front cover page open for button 
locations.
3.7.1 With the handset
Make sure the handset is not being used.
1Press {MENU}, then {*}.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {ERASE} (soft key).
4Press {YES} (soft key).
LTo cancel erasing, press {NO} (soft key).
LTo erase other items, repeat steps 2 to 4.
5Press {OFF}.
3.7.2 With the base unit
1Press {>}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {#}.
LTo cancel erasing, press {STOP}.
5Press {SET}.
Another method to erase a stored item
1.Press {>}.
2.Press {A} or {B} repeatedly to display the 
desired item.
3.Press {ERASE}.
4.Press {SET}.
3.8 Copying phone book 
items
You can copy one or all of the phone book items 
from the base unit to a handset or between two 
handsets. The destination unit will save the items 
in its phone book.
LKeep the front cover page open for button 
locations.
Important:
LMake sure the base unit, your handset 
and the destination handset are not being 
used when copying phone book items.
Handsets must be operated near the base 
unit and while OFF the charger.
LOnce copying has started, do not place 
your handset on the charger until it is 
complete, otherwise, copying will be 
stopped.
LIf an outside call is received during phone 
book copy, copying will be stopped. You 
will need to copy the item(s) later.
3.8.1 From a handset to another 
handset
Copying one phone book item
1Press {MENU}.
2Press {#}{1}.
3Enter the extension number of the 
destination handset ({1} to {4}).
4Press {NEXT} (soft key).
5Press {v} or {e} repeatedly to display the 
desired item.
LTo search for the item by initial, see page 
40.
6Press {SEND} (soft key).
L When the item has been copied, 
“Complete” will be displayed and a 
beep will sound.
LThe destination handset display will show 
“Phone book Receiving”, then 
“Phone book Received”.
LTo copy another item, repeat steps 5 and 
6.
7Press {OFF}.
Copying all the phone book items
1Press {MENU}.
2Press {#}{2}.
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3Enter the extension number of the 
destination handset ({1} to {4}).
4Press {SEND} (soft key).
LWhen all items have been copied, 
“Complete” will be displayed and a 
beep will sound.
LThe destination handset display will show 
“Phone book Receiving”, then 
“Phone book Received”.
LTo copy items to another extension, 
repeat steps 1 to 4.
5Press {OFF}.
3.8.2 From the base unit to a 
handset
Copying one phone book item
1Press {MENU}.
2Press {#}, then {5}{9}.
3Press {1} to display “1 ITEM”.
4Press {SET}.
5Enter the extension number of the 
destination handset ({1} to {4}).
6Press {SET}.
7Press {A} or {B} repeatedly to display the 
desired item.
LTo search for the item by initial, see page 
41.
8Press {SET}.
LWhen the item has been copied, 
“COMPLETE” will be displayed and a 
beep will sound.
LThe destination handset display will show 
“Phone book Receiving”, then 
“Phone book Received”.
LTo copy another item, repeat steps 7 and 
8.
9Press {MENU}.
Copying all the phone book items
1Press {MENU}.
2Press {#}, then {5}{9}.
3Press {2} to display “ALL ITEMS”.
4Press {SET}.
5Enter the extension number of the 
destination handset ({1} to {4}).
6Press {SET}.LWhen all items have been copied, 
“COMPLETE” will be displayed and a 
beep will sound.
LThe destination handset display will show 
“Phone book Receiving”, then 
“Phone book Received”.
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Caller ID
3.9 Caller ID service
This unit is compatible with the Caller ID 
service offered by your local telephone 
company. To use this unit’s Caller ID 
features, you must subscribe to a Caller ID 
service.
Make sure the following ring settings are set 
to 2 or more rings beforehand.
– TAM ring setting (feature #06* and feature 
#06# on page 79, or feature 0611 and feature 
0612 on page 89)
– FAX ring setting (feature #07 on page 79)
LKeep the front cover page open for button 
locations.
3.9.1 How Caller ID is displayed
The calling party’s name or telephone number, 
and the called line will be displayed after the 1st 
ring. You then have the option of whether or not 
to answer the call.
The unit will automatically store caller 
information (name, telephone number, date and 
time of the call, the number of times called) from 
the 30 (base unit)/50 (handset) most recent 
callers for both lines combined. Caller 
information is stored by the most recent to the 
oldest call. When the 31st (base unit)/51st 
(handset) call is received, the oldest call is 
deleted.
Caller information can be viewed on the display 
one item at a time (page 45) or confirmed by 
printing the Caller ID list (page 113).
LWhen caller information is received and it 
matches a telephone number stored in the 
unit’s phone book, the stored name will be 
displayed.
LIf the unit is connected to a PBX (Private 
Branch Exchange) system, caller information 
may not be received properly. Consult your 
PBX supplier.
LIf the unit cannot receive caller information, 
the following will be displayed:
“OUT OF AREA”: The caller dialed from an 
area which does not provide Caller ID 
service.
“PRIVATE CALLER”: The caller requested 
not to send caller information.
“LONG DISTANCE”: The caller made a long 
distance call.
LThe name display service may not be 
available in some areas. For further 
information, please contact your telephone 
company.LIf the handset has lost communication with 
the base unit when a call is received, caller 
information will not be recorded in the 
handset.
LIf both lines receive calls at the same time, 
each caller’s information will be displayed 
alternately.
To confirm caller information using the 
Caller ID list (Base unit only)
– To print manually, see page 113.
– To print automatically after every 30 new 
calls, activate feature #26 (page 81).
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call 
Waiting services, when a second call is received 
on the same line during a conversation, you will 
hear a call-waiting tone and the display will show 
the second caller’s information.
Press {FLASH/CALL WAIT} to answer the 
second call.
LThe first call is put on hold and you can 
answer the second call.
LTo return to the first caller, press 
{FLASH/CALL WAIT} again.
Note:
LThe second caller’s information will not be 
displayed when:
– the first call on the same line is placed on 
hold,
– the answering machine is recording an 
incoming message on the same line,
– you are having a conference call on both 
lines,
– you are sending or receiving a fax 
document, or
– an extension telephone on the same 
telephone line is in use.
LPlease contact your telephone company for 
details and availability of this service in your 
area.
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3.10 Viewing and calling 
back using caller 
information
Using caller information, you can easily see who 
has called you and return their calls.
Important:
LCalling back will not be possible if the 
caller information does not include a 
telephone number.
3.10.1 With the handset
The unit will tell you how many calls you missed 
while you were out or unavailable to answer the 
phone.
Make sure the handset is not being used.
1Press {v} or {e} to display “Caller 
list”.
2Press {v} to search from the most recently 
received caller information.
LIf you press {e}, the display order will be 
reversed.
3To return the call, press {TA L K} or {SP-
PHONE}.
LIf the line selection is “Auto” (feature 
055 on page 89) and you press {TA L K} 
or {SP-PHONE}, the displayed line will 
be selected. However, if the displayed 
line is already being used or you want to 
select the other line, press {CALL} (soft 
key 1), then select the other line by pressing {LINE1} (soft key 1) or 
{LINE2} (soft key 1).
Note:
LThe same caller information which has been 
answered or viewed on one handset will be 
displayed as “missed” on the other 
handsets.
Displayed symbols
Lm and n indicate which line the caller 
information was received from.
LIf the same caller calls the same line more 
than once, it will be displayed with the 
number (“×2” to “×9”). Only the date and 
time of the most recent call will be stored.
LA , is displayed next to items which have 
already been viewed or answered.
To stop viewing
Press {OFF} after step 2.
To edit a telephone number before calling 
back
Press {CALL} (soft key 1), then {EDIT} (soft 
key 1) repeatedly after step 2. Each time you 
press {EDIT} (soft key 1), the telephone 
number will be changed as follows:
A Local telephone number only (area code 
omitted)
B Area code – Local telephone number
C 1 – Area code – Local telephone number (“1” 
added)
LTo return a call, press {TA L K}, {SP-
PHONE}, {LINE1} (soft key 1) or {LINE2} 
(soft key 1).
Note:
LThe unit provides an auto edit feature for 
Caller ID numbers. For details, see page 47.
{OFF} {TALK}
{SP-PHONE}
{e}{v}
1
10 missed calls
LINE2SEARCHLINE1
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3.10.2 With the base unit
1Press {CALLER ID}.
2Press {B} to search from the most recently 
received caller information.
LIf you press {A}, the display order will be 
reversed.
3To return the call, press {SP-PHONE}.
To send a fax, insert the document FACE 
DOWN and press {FAX/START}.
LIf the line selection is “AUTO” (feature 
#37 on page 81, feature #38 on page 81 
or feature 0*5 on page 90) and you 
press {SP-PHONE} or {FA X / S TA R T}, 
the displayed line will be selected. 
However, if the displayed line is already 
being used or you want to select the other 
line, press {LINE1} or {LINE2}.
To change the way caller information is 
displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEEm
11:20A Jul 20
b
1345678m
11:20A Jul 20
LWhen the unit could not receive a name, the 
display will show “NO NAME RCVD”.
Displayed symbols
Lm and n indicate which line the caller 
information was received from.
LIf the same caller calls the same line more 
than once, it will be displayed with the 
number (“×2” to “×9”). Only the date and 
time of the most recent call will be stored.
LA , is displayed next to items which have 
already been viewed or answered.
To stop viewing
Press {STOP} after step 2.
To edit a telephone number before calling 
back/storing
Press {*} repeatedly after step 2. Each time 
you press {*}, the telephone number will be 
changed as follows:
A Local telephone number only (area code 
omitted)
B Area code – Local telephone number
C 1 – Area code – Local telephone number (“1” 
added)
LTo return a call, press {SP-PHONE}, 
{LINE1} or {LINE2}.
LTo store the number in the phone book, follow 
from step 3 of the base unit storing procedure 
on page 48.
Note:
LThe unit provides an auto edit feature for 
Caller ID numbers. For details, see page 47.
{FAX/START} {STOP}{LINE1}
{LINE2} {A}{B}
{CALLER ID}{SP-PHONE}
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3.11 Caller ID number auto 
edit feature
Once you call back an edited number, this unit 
can automatically edit incoming phone numbers 
from the same area code each time you receive 
a call. For example, it can ignore the area code of 
calls originating from your area code, so that you 
can call these numbers using caller information 
without dialing the area code.
To activate this feature, you must edit a caller 
information by selecting pattern 1, 2 or 3 
(page 45, 46), then make a call to that number. 
After that, calls from numbers in that area code 
will be edited automatically. The handset and 
base unit can remember up to 4 area codes each 
to be edited according to patterns 1 and 2.
When more than 5 area codes are edited, older 
area codes are reset to pattern 3. Phone 
numbers from the 4 most recently edited area 
codes will be automatically edited.
This feature can be turned ON using either the 
handset or the base unit. The default setting is 
ON.
3.11.1 Turning ON the Caller ID 
number auto edit feature 
(Handset)
LKeep the front cover page open for button 
locations.
Make sure the handset is not being used.
1Press {MENU}.
2Press {0}{4}.
3Press {1} to select “On”.
LPress {0} to select “Off”.
4Press {SAVE} (soft key).
5Press {OFF}.
3.11.2 Turning ON the Caller ID 
number auto edit feature (Base 
unit)
1Press {MENU}.
2Press {#}, then {7}{5}.
3Press {1} to select “ON”.
LPress {2} to select “OFF”.
4Press {SET}.
5Press {MENU}.Note:
LIf you fail to reach your destination when 
making a call, the phone number you dialed 
might have an incorrect pattern. Edit the 
phone number with another pattern (page 45, 
46).
LWhen this feature is set to OFF the unit will 
still be able to display Caller ID, but incoming 
Caller ID numbers will not be automatically 
edited.
LIf you move to another area, you may need to 
turn this feature OFF to erase the previously 
edited area codes. To use this feature again, 
turn it ON and reprogram the area codes you 
want to be edited once again.
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3.12 Erasing caller 
information
LKeep the front cover page open for button 
locations.
3.12.1 Erasing all caller 
information
With the handset
Make sure the handset is not being used.
1Press {v} or {e} to display “Caller 
list”.
2Press {ERASE} (soft key).
LTo cancel erasing, press {NO} (soft key).
3Press {YES} (soft key).
With the base unit
1Press {MENU} repeatedly to display 
“CALLER SETUP”.
2Press {SET}.
L“CALL LIST ERASE” will be displayed.
3Press {SET}.
LTo cancel erasing, press {STOP} 3 times.
4Press {SET}.
5Press {STOP}.
3.12.2 Erasing specific caller 
information
With the handset
Make sure the handset is not being used.
1Press {v} or {e} to display “Caller 
list”.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {ERASE} (soft key).
LTo erase other items, repeat from step 2.
4Press {OFF}.
With the base unit
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {ERASE}.
LTo erase other items, repeat from step 2.
4Press {STOP}.
3.13 Storing caller 
information into the phone 
book
LKeep the front cover page open for button 
locations.
Important:
LThis feature is not available if the caller 
information does not include a telephone 
number.
3.13.1 Into the handset
Make sure the handset is not being used.
1Press {v} or {e} to display “Caller 
list”.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {SAVE} (soft key).
LIf the number requires editing, press 
{EDIT} (soft key) repeatedly until the 
number is shown in the desired format 
(page 45).
4Press {SAVE} (soft key).
Note:
LIf there is no name information for the 
caller, “Enter name” will be displayed.
You can enter a name by performing the 
following steps:
1.Enter the name (see page 39 for 
instructions.),
2.Press {v}, and
3.Press {SAVE} (soft key).
If a name is not required, press {v}, then 
press {SAVE} (soft key).
LTo continue storing other items, repeat 
from step 2.
5Press {OFF} to exit.
3.13.2 Into the base unit
1Press {CALLER ID}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {SET}.
5Press {SET}.
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