Palm Tungsten T3 Instructions Manual

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CHAPTER 16
Using Palm™ VersaMail™
Personal E-mail Software
With Palm™ VersaMail™ personal e-mail software, you can send, receive, and 
manage e-mail on your handheld. This chapter describes how to set up different 
types of e-mail accounts and explains how to use the many e-mail features in the 
VersaMail application. 
VersaMail™ application features
Key features of the VersaMail 2.6 application include the following:
nSupport for both the Palm™ Tungsten™ T3 navigator and keyboard, 
simplifying data...

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Synchronizing an existing username
If you plan to synchronize your Palm Tungsten T3 handheld with an existing 
username by performing a HotSync operation, you must do so before you enter 
your e-mail account information in the VersaMail application. If you enter the e-
mail account information first and then synchronize your handheld to an existing 
username, the e-mail account information you entered is overwritten.
Upgrading a...

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Account and connection types
Two types of e-mail accounts are supported:
nNetwork: You can send and receive e-mail directly to and from your handheld 
by connecting with an e-mail service provider.
nSynchronize Only (Windows computers only): You can download, view, and 
manage e-mail between the handheld and a desktop e-mail application, such as 
Microsoft Outlook, by performing a HotSync operation using the HotSync 
cradle. You can’t send and receive messages...

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You must also have the appropriate prerequisite for the type of connection you 
want to make, as follows.
Using an ISP
If you are setting up a new e-mail account and have a well-known ISP such as 
Earthlink or Yahoo, many of the required settings during the account setup are 
automatically configured. 
For other ISPs, you need the following information:
nThe protocol used for incoming mail, such as Post Office Protocol (POP) or 
Internet...

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Using a corporate e-mail account
If you want to access e-mail on your handheld using your corporate e-mail 
account, you create this account on your handheld in exactly the same way as any 
other account (see “Creating an e-mail account” later in this chapter), with one 
exception: for a corporate e-mail account, you may need to set up a virtual private 
network (VPN). See “VPNs” later in this chapter for information.
NOTEIf your company has a Bluetooth network...

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You need to set up a VPN to access corporate e-mail in either of the following two 
situations:
nYour company’s wireless local area network (LAN) is located outside the 
firewall.
nYour company’s wireless LAN is located inside the firewall, but you are trying 
to access the network from outside the firewall (for example, from a public 
location or at home).
Check with your company’s server administrator to see if a VPN is required to 
access...

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3.Enter the following:
If the VersaMail application knows the protocol for the mail service you 
selected, it displays the correct protocol.
4.For synchronize-only accounts only: On the same screen, select the Synchronize 
Only Account check box.
NOTEYou must be using a Windows computer to use a synchronize-only 
account.
5.Ta p  N e x t .
Entering the account username and password
In the next part of the VersaMail Account Setup, you enter the username and...

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To enter the account username and password:
1.Enter the username you use to access your e-mail. This is generally the part of 
your e-mail address appearing before the @ symbol; it is usually not your entire 
e-mail address.
2.Tap the Password box, and then enter your password. 
3.Tap OK. The Password box displays the word “Assigned” to indicate that a 
password has been entered.
4.Ta p  N e x t .
Entering the name of the incoming and...

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2.Enter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
If the VersaMail application knows the incoming mail server name based on the 
mail service you selected, the correct server name is displayed.
3.Enter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.
If the VersaMail application knows the outgoing mail server name based on the 
mail service you selected, the correct server name is displayed.
4.Ta p  N e...

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To set mail retrieval server options for a POP or IMAP account:
1.(Optional) Select any of the following:
Get unread mailNOTEThe POP protocol does not support retrieval of unread 
mail only from the server. If you have a POP e-mail account, 
the VersaMail application downloads all messages from the 
server regardless of whether you have read them (for 
example, on your desktop or on the web), and regardless of 
whether this check box is...