Palm I705 Wireless Handheld Instructions Manual

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To enter mail server settings:
1.Ta p  N e x t .
2.Enter the name of your outgoing mail server, and then enter your name and 
your full e-mail address.
3.(Optional) Tap Next and enter a signature to attach to your outgoing mail.
4.(Optional) Tap More to set options for receiving replies at a different e-mail 
address and sending blind (bcc:) copies to other recipients.
5.Ta p  O K .
6.Ta p  N e x t .
7.Ta p  O K .
8.Enter the name of your incoming mail server and your username (not your 
entire e-mail address).
9.Tap the Mail Server Password box and enter a password. 
10 .Ta p  O K .
The next screen in the account set up process differs based on the protocol used 
by the mail service.
NOTEIf you are creating a POP account that connects to your desktop using 
Synchronize only, you will see the same screen used for IMAP accounts.  
						

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To set mail retrieval server options for a POP account:
1.Ta p  N e x t .
2.If you want to view incoming mail later on your desktop, tap Leave mail on 
server.
3.If you want only unread mail to be downloaded to your handheld, tap Get 
unread mail ONLY.
4.Ta p  M o r e .
5.If you want to limit the maximum size of an incoming e-mail message, tap the 
maximum size field and enter the size in kilobytes.
6.Tap the check box to delete messages on the server when they are deleted in 
MultiMail Deluxe.
7.Ta p  O K .
8.Ta p  F i n i s h .
9.Ta p  D o n e .
To set mail retrieval server options for an IMAP account:
1.Ta p  N e x t .
2.If you want only unread mail to be downloaded to your handheld, make sure 
Get unread mail ONLY is selected.
3.Ta p  M o r e .
4.If you want to limit the maximum size of an incoming e-mail message, tap the 
maximum size field and enter the size in kilobytes. 
						

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5.Tap the check box to delete messages on the server when they are deleted in 
MultiMail Deluxe.
6.Ta p  O K .
7.Ta p  F i n i s h .
8.Ta p  D o n e .
Editing e-mail accounts
From time to time, you may need to alter information about an e-mail account.
To select an account to edit:
1.Ta p  t h e  m e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Ta p  S e r v e r s .
4.Tap the Account pick list, and then tap Edit Accounts.
All configured e-mail accounts appear in a list.
5.Tap the name of the account you want to change, and then tap OK.
To change the connection type:
1.Tap the Connection pick list and select Synchronize Only, Modem/Dialup, or 
Palm Wireless.
To change your username or password:
1.Tap the username field and enter a new username. 
Your username is typically the first part of your e-mail, which appears before 
the @ symbol.
2.Tap the Password box and enter your password.
3.Ta p  O K .   
						

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To change incoming mail server settings:
1.Ta p  S e r v e r.
2.Ta p  I n c o m i n g  M a i l .
3.In the Server field, enter the name of your incoming mail (POP or IMAP) server.
4.Tap the appropriate protocol for this server: POP or IMAP.
5.Ta p  O K .
To set additional incoming mail options:
1.Ta p  M o r e .
2.Set options for getting leaving mail on the server, retrieving unread mail only, 
and maximum message size.
3.Ta p  O K .
To set outgoing mail server settings:
1.Tap Outgoing Mail in the Server Settings dialog box.
2.In the Server field, enter the name of your outgoing (STMP) mail server.
3.Enter your e-mail address.
4.Enter your name.  
						

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To set additional outgoing mail options:
1.Tap More and set additional options for outgoing mail.
2.Set additional options for outgoing mail:
3.Ta p  O K .
Deleting an account
1.Ta p  t h e  m e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Ta p  S e r v e r s .
4.Tap the Account pick list, and then tap Edit Accounts.
All configured e-mail accounts appear in a list.
5.Tap the name of the account you want to delete, and then tap Delete.
6.Tap Yes in the Delete Confirmation dialog box to delete the account and all 
associated e-mail messages.
7.Ta p  O K .
After you perform the next HotSync
® operation, the memory associated with an 
account and its messages will be released.
Reply To AddressIf you want replies sent to a different e-mail address, tap the 
check box and enter an alternative address.
BCCTap the check box and enter an e-mail address to which a blind 
carbon copy will be sent.
Port NumberIf your SMTP server uses a port number other than 25, change 
the Port number.
Use ESTMPSelect this option only when your System Administrator 
advises you to do so. 
						

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Setting IMAP Options
If you have created an IMAP e-mail account that connects to a server by a modem/
dialup connection, you can set additional options. 
To set options for an IMAP modem/dialup account:
1.Ta p  t h e  m e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Set the following options:
Setting notification options
Turn notification on or off, or set filters for your Palm wireless e-mail account so 
that you control the e-mail messages that are delivered to and trigger an alert from 
your handheld. 
To set notification options:
1.Ta p  t h e  m e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Tap Notification.
Folder SyncThe IMAP protocol allows you to perform certain operations 
while disconnected from your server, then update the server 
with changes at a later time. Choose Folder Sync to update the 
server with changes on your handheld, and to have your 
handheld updated with changes from the server.
Create MailboxCreates a new mailbox on the server.
Rename MailboxRenames the mailbox on the server.
Delete MailboxDeletes the mailbox on the server.
DisconnectDisconnects from the server. 
						

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4.Select one of the following options:
5.Tap the Notification Sound pick list and select either the System sound or None. 
With the sound turned off, you can still receive alerts from the indicator light 
and the vibrator.
Using notification filters
For your Palm wireless e-mail account only, use notification filters to limit the e-
mail messages that are delivered to and trigger an alert from your handheld.
For example, when you travel, you may want to receive and be alerted only to e-
mail regarding a particular project. You can create a filter that permits delivery and 
notification only when e-mail meets these conditions.
To create a notification filter:
1.Ta p  F i l t e r.
2.Tap Edit.
3.Use the If the pick lists to create criteria for the notification filter.
The two pick lists and the edit line combine to create a statement that identifies 
the type of e-mail that triggers notification. For example, a filter might read, “If 
the [From] [Contains] [email protected], Then Notify Me.” 
You can also use the And button to create a more complex statement, such as “If 
the [From] [Contains] [email protected], And if the [Subject] [Starts with] 
Apollo Project, Then Notify Me.”
When you use this notification filter, only e-mail matching these conditions 
prompts a notification alert on your handheld.
OnYou are notified of all new mail whenever wireless coverage is 
enabled.
OffYou receive no notifications.
FilterAllows you to set conditions that e-mail must meet in order to 
trigger an alert.
To pick listSelect the header field with the information contained in the 
edit line: To, From, Subject. 
						

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Creating filters
Filters provide efficient ways to manage e-mail retrieval and storage. Filters may 
be used differently based on the e-mail account to which you attach a filter.
Palm wireless e-mail account: When you initiate a Get Mail or a Get and Send 
transaction, filters can be used to define which e-mail is downloaded to your 
handheld.
Any POP or IMAP e-mail account: When you initiate a Get Mail or a Get and Send 
transaction, filters can be used to define which e-mail is downloaded to your 
handheld.
Business e-mail account: Filters can be used to determine which e-mail is 
forwarded from your desktop to your handheld.
For any e-mail account, filters allow you to sort incoming e-mail into a folder or 
mailbox you identify, to make reading faster and easier.
For example, you may want to file e-mail about sales meetings into a specific 
folder. You can create a filter that automates this action, so that whenever you 
receive an e-mail about sales meetings, it is immediately sent to the sales folder.
To create a filter:
1.Ta p  t h e  M e n u  i c o n   .
2.Tap Options, and then tap Filters.
3.Ta p  N e w.
4.Tap the Filter name field and enter a short description of the filter.
5.Use the If the pick lists to create criteria for the filter.
Contains pick 
listSelect a filter action: Contains, Starts with, Does NOT Contain.
Edit lineEnter the text that must be found in the header field. For 
example, if you want to be notified of only e-mail whose 
Subject is the Apollo Project, enter “Apollo Project.”
ADD buttonUse to further refine the notification criteria by linking two 
conditions together. 
						

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The three pick lists and the edit line combine to create a statement that identifies 
the type of e-mail and what you want to do with the e-mail. For example, a filter 
might read, “If the [Subject] [Contains] sales meeting, Then retrieve and move 
to [Sales].” When you use this filter to sort incoming e-mail, any e-mail 
containing sales in the subject line is filed in the Sales folder.
6.Ta p  O K .
The filter appears in the Filters list.
7.Ta p  O K .
By default, a filter is selected for use and affects all subsequent downloads of e-
mail until you deselect it. More than one filter can be in effect at once. Before you 
download e-mail, be sure the filters you want are turned on and the ones you don’t 
want are turned off.
To turn a filter on or off:
1.Ta p  t h e  M e n u  i c o n   .
2.Tap Options, and then tap Filters.
The Filters dialog box appears, listing the filters you created.
3.Tap the pick list in the upper-left, and select Connected or Synchronize.
The Connected setting applies a filter to a wireless or modem transaction. 
The Synchronize setting applies a filter to a HotSync operation.
To pick listSelect the header field with the information contained in the 
edit line: To, From, Subject, cc, Date, Size.
Contains pick 
listSelect a filter action: Contains, Starts with, Does NOT Contain.
Edit lineEnter the text that must be found in the header field. For 
example, if you want to sort e-mail whose Subject is Sales, 
enter “Sales.” If you enter more than one address, separate 
them with a comma.
Inbox pick listSelect the folder or mailbox into which you want your filtered 
e-mail to go. 
						

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4.Tap the filter check boxes to select those filters you want to work for a 
subsequent e-mail transaction.
A check mark next to a filter means that it is selected. To remove a check mark, 
tap the check box. To add a check mark, tap an empty check box.
5.Ta p  O K .
To edit or delete a filter:
1.Ta p  t h e  M e n u  i c o n   .
2.Tap Options, and then tap Filters.
The Filters dialog box appears, listing the filters you created.
3.Tap the name of the filter.
The Filter Editor dialog box appears.
4.Do one of the following:
To edit the filter, revise your selections in the pick lists and revise the text in the 
edit line. Tap OK.
To delete the filter, tap Delete, and then tap Yes to confirm deletion.
5.Ta p  O K .
Setting MultiMail Deluxe Preferences
Preferences allow you to set preferences for how MultiMail Deluxe handles your 
e-mail. 
To set General preferences:
1.Ta p  t h e  M e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Tap Preferences. 
4.Select preferences:
GetSelect either Subjects Only or Entire Message.