Palm I705 Wireless Handheld Instructions Manual

							Scheduling repeating or continuous events
121
A birthday is a good example of an event that repeats annually. Another example 
is a weekly guitar lesson that falls on the same day of the week and the same time 
of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1.Tap the event.
2.Ta p  D e t a i l s .
3.Tap the Repeat box to open the Change Repeat dialog box.
4.Tap Day, Week, Month, or Year to set how often event repeats.
For a continuous event, tap Day.
5.Enter a number that corresponds to how often you want the event to repeat on 
the Every line. 
For example, if you select Month and enter the number 2, the event repeats 
every other month.
6.To specify an end date for the repeating or continuous event, tap the End on 
pick list and tap Choose Date. Use the date picker to select an end date.
7.Ta p  O K .
After you schedule a repeating or continuous event, this icon   appears to the far 
right of the event.
Changing repeating or continuous events
When you make changes to a repeating or continuous event, such as deleting or 
adding notes, or changing the time of an event, you can decide which of the events 
you want to change; all events in the series, just the current event, or the current 
and future events. 
To delete repeating events:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Tap Record, and then tap Delete Event.
Ta p  t h e  
Repeat 
box 
						

							Chapter 11 Using Date Book
122
4.Do one of the following:
Tap Current to delete only the current event item.
Tap Future to delete the current and all future event items and reset the end date 
of the repeating event to the last shown date.
Tap All to delete all occurrences of the repeating event.
5.Ta p  O K .
Considerations for repeating or continuous events
Keep the following points in mind:

If you change the start date of a repeating event, your handheld calculates the 
number of days you moved the event. Your handheld then automatically 
changes the end date to maintain the duration of the repeating event.

If you change the repeat interval (e.g., daily to weekly) of a repeating event, past 
occurrences (prior to the day on which you change the setting) are not changed, 
and your handheld creates a new repeating event.

If you change the date of an occurrence of a repeating event (e.g., from January 
14th to January 15th) and apply the change to all occurrences, the new date 
becomes the start date of the repeating event. Your handheld adjusts the end 
date to maintain the duration of the event. If you apply the change to current 
and future occurrences, past occurrences are not changed.

If you change other repeat settings (e.g., time, alarm, private) of a repeating 
event and apply the change to all occurrences, your handheld creates a new 
event. The start date of this new event is the day on which the setting is 
changed. 

If you apply a change to a single occurrence of a repeating event (e.g., time), that 
occurrence no longer shows the Repeat icon  .
Changing the Date Book view
In addition to displaying the time list for a specific day, you can also display a 
whole week, a month, or an agenda. You can also display the current time. 
To cycle through Day, Week, Month, and Agenda views:

Press the Date Book application button repeatedly to display the next view. 
						

							Changing the Date Book view
123

Tap on the appropriate view icon in the lower-left corner of Date Book.
To display the current time:
1.Tap and hold the stylus on the date bar to display the current time.
2.Drag the stylus below the title area and then lift it to redisplay the date. 
TIPYou can also tap the Clock icon   in the upper left corner of the Graffiti 
writing area to display the time for a few seconds.
Working in Week View
Week View shows the calendar of your events for an entire week. This view lets 
you quickly review your appointments and available time slots. In addition, the 
graphical display helps you spot overlaps and conflicts in your schedule.
To display the Week View:
1.Tap the Week View button.
2.Tap the navigation controls to move forward or backward a week at a time, or 
tap on a column to display details of an event. 
The Week View also shows untimed events and events that are before and after 
the range of times shown.
3.Tap an event to show a description of the event.
Tap and hold the dateCurrent time displays
Week View
Previous 
weekNext week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Dot indicates untimed event 
						

							Chapter 11 Using Date Book
124
Tips for using Week View
Keep the following points in mind:

To reschedule an event, tap and drag the event to a different time or day.

Tap a blank time on any day to move to that day and have the time selected for 
a new event. 

Tap any day or date that appears at the top of the Week View to move directly 
to that day without selecting an event.

The Week View shows the time span defined by the Start Time and End Time in 
the Date Book Preferences settings. If you have an event before or after this time 
span, a bar appears at the top or bottom of that days column. Use the onscreen 
scroll arrows   to scroll to the event.
Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to 
schedule events that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. 
The Day View displays overlapping brackets to the left of the conflicting times.
Working in Month View
The Month View screen shows which days have events scheduled. Dots and lines 
in the Month View indicate events, repeating events, and untimed events.
Event details
Tap to show event details
Event 
conflicts 
						

							Changing the Date Book view
125
You can control the dots and lines that appear in the Month View. See “” later in 
this chapter.
Tips for using Month View
Keep the following points in mind:

Tap a day in the Month View to display that day in the Day View.

Tap the scroll arrows in the upper-right corner to move forward or backward a 
month. 

Tap Go to open the date selector and select a different month.

Use the scroll button on the front panel of your handheld to move between 
months. Press the upper half of the button to display the previous month, the 
lower half to display the next month.
Working in Agenda View
The Agenda view shows you your untimed events, appointments, and To Do items 
in one screen. When you tap on an untimed event or appointment in the Agenda 
view, the Day view appears so you can see more detailed information about the 
event. You can tap the check box next to a To Do item to mark it as completed. 
When you tap on a To Do item, your To Do list appears. 
NOTEThe To Do items that appear and how you can change them depends on the 
settings in your To Do preferences. See “To Do Show Options” in Chapter 15 for more 
information.
To display the Agenda View:
1.Tap the Agenda View button.
2.Tap the navigation controls to move forward or backward a day at a time, or to 
display more events and To Do items. 
Previous/next month
Dashes on right side indicate events Dashed line indicates continuous event
Crosses below date indicate untimed 
Month View button
Agenda View 
						

							Chapter 11 Using Date Book
126
NOTEYou can also change the category of To Do items shown. Click on the 
pick list to choose another category. See Chapter 15 for more information on 
working with To Do items.
Date Book menus, preferences, and display options
Date Book menus are shown here for your reference, and Date Book features that 
are not explained elsewhere in this book are described here.
see “Using menus” in Chapter 6 for information about choosing menu commands.
Record menu
Options menu
Send EventOpens MultiMail® Deluxe and allows you to create a message to 
which an event is attached. 
						

							Date Book menus, preferences, and display options
127
Display Options
Allows you to change Date Book’s appearance and which events display.
Preferences
Show Time BarsActivates the time bars that appear in the Day View. The time 
bars show the duration of an event and illustrate event 
conflicts.
Compress Day ViewControls how times appear in the Day View. When Compress 
Day View is off, all time slots display. When it is on, start and 
end times display for each event, but blank time slots toward 
the bottom of the screen disappear to minimize scrolling. 
Month View settingsThese check boxes apply to the Month View of the Date Book. 
You can activate any or all of these settings to show that you 
have Timed, Untimed, or Daily Repeating events in the 
Month View only.
Start/End TimeDefines the start and end times for Date Book screens. If the time 
slots you select do not fit on one screen, you can tap the scroll 
arrows   to scroll up and down.
Alarm PresetAutomatically sets an alarm for each new event. The silent alarm 
for untimed events is defined by minutes, days, or hours before 
midnight of the date of the event.
Alarm SoundSets the tone of the alarm. 
						

							Chapter 11 Using Date Book
128
About Date Book
Shows version information for Date Book.
Remind MeDefines how many times the alarm will occur after the initial 
occurrence. The choices are Once, Twice, 3 Times, 5 Times, and 
10 T ime s.
Play EveryDefines how often the alarm sounds. The choices are Minute, 5 
minutes, 10 minutes, and 30 minutes. 
						

							129
CHAPTER 12
Using Memo Pad
Memo Pad provides a place to take notes that are not associated with records 
in Date Book, Address Book, or To Do List. The number of memos you can 
store is dependent only on the memory available on your handheld. Use 
Memo Pad to do the following:

Use Graffiti® characters to store memos, lists, or any other text message on your 
handheld. 

Drag and drop memos into popular computer applications like Microsoft Word 
when you synchronize using Palm™ Desktop software and HotSync
® 
technology.

Assign memos to categories so that you can organize and view them in logical 
groups.

Write down phone numbers and other types of information. Later, you can copy 
and paste this information to other applications. 
To open Memo Pad:
1.Tap the Applications icon  . 
2.Tap the Memo Pad icon  . 
Creating memos
To create a new memo:
1.Tap the Applications icon  . 
2.Ta p  t h e  M e m o  P a d  i c o n   . 
						

							Chapter 12 Using Memo Pad
130
3.Ta p  N e w.
TIPIn the Memo list screen, you can also begin writing in the Graffiti writing 
area to create a new memo. The first letter is automatically capitalized and 
begins your new memo.
4.Enter the text you want to appear in the memo. Use the carriage return stroke 
to move down to new lines in the memo.
5.Ta p  D o n e .  
Reviewing memos
The first line of a memo appears in the Memo list. This makes it easy to locate and 
review your memos. 
To review a memo:
1.In the Memo list, tap the text of the memo.
2.Review or edit the text in the memo. 
3.Ta p  D o n e .
Memo Pad menus
Memo Pad menus are shown here for your reference, and Memo Pad features that 
are not explained elsewhere in this book are described here.
See “Using menus” in Chapter 6 for information about choosing menu commands.
Ta p  
New
Ta p  a  
memo to 
review