OKI MB290 User Manual

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PC Features
4Select the desired OUTPUT format in the drop-down 
menu.
5Click OK to confirm the new parameters.
Removing a device
1Select the device from the list and click the minus 
sign or R
EMOVE button.
2To confirm the removal of the device, click Y
ES. To 
cancel the removal, click N
O.
The device is no longer displayed in the list.
You can also unregister a PC from the multifunction 
machine (refer to paragraph PC de-registering, 
page 37).
Display the consumable status
The following information will be available from the 
C
ONSUMABLES tab:
• current consumables status,
• number of printed pages,
• number of scanned pages,
• number of sent and received pages. 
Links
Links available for connected USB devices
The LINKS tab lets you access the machine parameters 
and address book.
To access the machine’s parameters, click on 
P
ARAMETERS (refer to paragraph Parameters/Setup, 
page 33 for a detailed description of available 
parameters).
To access the machine’s address book, click on 
D
IRECTORY. Option Description
PaperPort 
TIFFWhen a ScanTo PC is carried out from the 
device, the document is put into TIFF 
format and saved in the ScanTo directory.
PaperPort 
PDFWhen a ScanTo PC is carried out from the 
device, the document is put into PDF 
format and saved in the ScanTo directory. 
To view the PDF, right click the file and 
select Open.
Mail PDFWhen a Scan To PC is carried out from the 
device, your e-mail application is launched 
and the document analyzed is attached as 
an attachment to a new message.
Important: to use this option, an e-mail 
client must be configured on your PC.
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PC Features
Links available for connected network devices
The LINKS tab lets you access various configuration 
utilities from the machine’s embedded website.
The P
ARAMETERS links opens the dedicated parameter 
page of the machine (refer to paragraph Parameters/
Setup, page 33 for a detailed description of available 
parameters).
The S
TATUS link opens the dedicated status page of the 
machine, allowing you to consult its activity status.
The D
IRECTORY link opens the dedicated address book 
page of the machine, allowing you to view and manage all 
contact information stored on the machine.
Companion Suite Pro functionalities
Document analysis
The document analysis can be carried out in two ways: 
• either by the S
CAN TO function (application accessible 
from the Companion Director window or from the 
SCAN button on the machine), 
• or directly from a standard compatible application.
Analysis with Scan To
Run the application by clicking on the COMPANION - 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > OKIDATA > COMPANION SUITE 
P
RO LL2 > COMPANION - DIRECTOR.
1Click on the S
CAN TO graphical image or press the 
SCAN button on your machine and select SCAN-
TO-PC.
2You can follow the ongoing digitisation on a screen.
3At the end of the digitisation, the scanned picture 
appears in the PaperPort window. 
NoteIf the PaperPort software is not 
installed on your hard drive, the 
scanned picture will appear on your 
desktop in TIFF format.
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PC Features
To scan a document from PaperPort:
1Click on F
ILE > SCAN.
2Select the desired scanner, document feeder or 
flatbed.
3Customise the advanced properties of the 
digitisation by clicking on the A
DJUST THE QUALITY 
OF THE SCANNED PICTURE link.
4Adjust the desired parameters and click on the OK 
button. 
5Click on the S
CAN button, you can follow the 
ongoing digitisation on a screen.
Character recognition software (OCR)
The character recognition function allows to create a 
usable data file for desktop applications from a hardcopy 
document or from a picture.
The character recognition only works for printed 
characters, such as printer outputs or typed text. 
Nevertheless you can request for a handwritten text block 
to be kept intact (a signature for instance) by outlining it.
Given your machine environment and the character 
recognition from your machine, the OCR is done with a 
Drag&drop of a document from the PaperPort to the 
Notepad icon  .
Printing
You have the possibility to print your documents via the 
USB connection or the network (LAN/WLAN) connection.
During the installation of the Companion Suite Pro 
software, the OKI MB290 printer driver will be installed 
automatically onto your PC.
Printing on the multifunction machine
Printing a document on the multifunction machine from 
your PC is like printing a document in Windows.
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the OKI MB290 printer.
Printing in duplex mode with the multifunction 
machine
The machine offers the possibility to print a document in 
manual duplex mode from your PC.
To print a document in manual duplex mode:
1Use the P
RINT command from the FILE menu of the 
currently open application on the screen.
2Select the OKI MB290 printer.
NoteFor more details about the usage of 
this software, check the online help of 
the product.
CAUTIONIn manual duplex, the print 
quality and paper transport are 
not guaranteed.
- If some trouble occurred to the 
paper during the print of the first 
side, such as wrinkle, dog ear or 
staple, do not use the paper for 
manual duplex.
- When you load paper, please 
true up the end of paper on a flat 
surface.
For best results, we recommend 
that you use 80 g/m² A4 paper or 
20 lbs/m² Letter paper.
ImportantThe duplex printing mode is not 
available for PostScript drivers.
The duplex printing mode is 
available only in a paper format 
managed by the paper tray.
The manual tray cannot be used to 
print in duplex mode.
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PC Features
3Check the Duplex box and choose among the two 
binding modes:
4Click on the OK button to begin printing.
5The machine prints the odd pages (from the higher 
odd page to page 1) and the LCD screen displays:
6Once the odd pages are printed, the LCD screen 
displays the message **P
UT THE PRINTED SHEETS IN 
THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE...:
7Place the sheets in the paper tray as indicated on 
the explanation page and below. 
The following illustrations describe the necessary 
operations depending on the selected binding 
mode:• Long sides
• Short sides
8Press OK on the command panel to resume 
printing.
9Even pages are printed on the other side of the 
sheets. Once all pages are printed, remove the 
explanation sheet. Binding mode Printing
Long sides
Short sides
** PRINTING **
** PC **
** PUT THE PRIN
... AND PRESS 
ImportantThe PC generates and prints a page 
explaining how to reload the sheets 
for a duplex job. Read this page 
carefully and place it back with the 
other sheets.
it is very important that you return 
the explanation sheet to the paper 
tray to continue printing correctly.
ImportantIf a paper jam or a paper format 
error occurs, the job is cancelled. 
You must then resubmit the print job.
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PC Features
Address book 
The address book enables you to store the numbers of 
the contacts you call the most frequently. The purpose of 
this function is to facilitate dialling your contact’s number 
when you want to send an SMS or fax. If you want, you 
can print the list of numbers stored in the address book.
You also have the possibility of creating groups of 
contacts from the address book. Like this, you can group 
together all contacts from, for example, a given company 
or the same service, etc, to which you frequently send 
common documents.
Add a contact to the terminal address book
1Click on the link DIRECTORY of the window 
C
OMPANION DIRECTOR. 
The address book is displayed on the screen.
2Select the terminal address book.
3Click on N
EW and select CONTACT in the displayed 
menu. 
The input window for the contact data is displayed.
4Enter the contact name as well as the fax or GSM 
telephone number, the fax transmission rate with 
this person and the associated quick dial key. Click 
on OK.
The new contact is added to the list.
Add a group to the terminal address book
1Click the link DIRECTORY of the window COMPANION 
D
IRECTOR.2Select the terminal address book.
3Click N
EW and select GROUP in the displayed 
menu.
4Enter the name of the group. The group may 
consist of contacts from the address book or new 
contacts.  
 
1st case: group members are from the address 
book. 
Click S
ELECT THE MEMBERS. 
 
The selection window is displayed. 
Select a contact or a group in the zone A
DDRESS 
B
OOK, click on   (to add a contact to the group 
you can also double click on it). 
Click on OK. 
 
2nd case: adding new contacts. 
Click on N
EW then add the personal data of the new 
contact, as in the procedure for adding a contact.
5As soon as the group is complete, click on OK.
The new group is added to the list.
Manage the address book
When you are working in the address book, you can 
perform different operations:
• print a list of contacts in your address book,
• delete a contact or a group in your address book,
• search for a contact or a group of contacts in the 
address book using the first letters of the name,
• check the datasheet of a contact or a group in order to 
modify it.
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PC Features
Modify the information related to a contact
1Select the contact whose data you want to modify, 
using the mouse.
2Click on P
ROPERTIES.
3Make the necessary changes in the window 
A
DDRESS BOOK.
4Click on OK.
Modify a group
1Select the group in the address book list.
2Click on P
ROPERTIES.
3Make the necessary changes.
4Click on OK.
Delete a contact or a group from the address 
book
1Select the name of the contact or the name of the 
group you want to delete, using the mouse.
2Click on D
ELETE.
Print the address book
1Click on PRINT. 
The list of the address book is printed on the 
terminal (if no contact is selected).
Import or export an address book
Save / Export your address book
This operation lets you save your address book to a file in 
EAB format.
1Select E
XPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Enter the name of the file and select the destination 
directory, then click on S
AVE.
Import an address book
Importing an address book makes it possible to exchange 
address book entries between two devices without having 
to enter contacts one by one manually. Address books 
can be imported from files in EAB format. EAB files are 
automatically generated during export.
1Select I
MPORT in the menu FILE of the window 
A
DDRESS BOOK.
2Select the file to import, click on O
PEN.
Fax communications
The fax communication enables you to:
• send documents as faxes from one of the scanners of 
your terminal, from the hard disk or from the screen of 
your PC,
• receive fax documents,
• monitor communications through various services: the 
inbox, the outbox, the sent items, the outbox log and 
the inbox log.
Parameters are available to modify the way your terminal 
works with regard to fax communications. You can modify 
these parameters to adapt the fax communications to 
your requirements. For this procedure, refer to paragraph 
Fax parameters, page 79.
Presentation of the Fax window
ImportantWhen a contact is deleted from the 
address book, it is automatically 
deleted from any group in which it 
may be included.
ImportantThe whole address book will be 
replaced by the imported address 
book.
Item Action
1Create a new fax to send.
2Delete a fax using one of the fax manager 
directories. Except for directories S
ENT 
LOG and RECEPTION LOG for which the 
effect of this command is to delete the 
entire log
3Print a fax from one of the Fax manager 
directories.
4Display a fax with the Viewer.
5Access to the address book.
6Stop fax sending (only enabled for the 
outbox).
7Display all faxes in the selected directory 
in the Fax manager.
8Fax preview.
9Fax manager directories.
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Send a fax
Send a fax from the hard disk or the terminal
1Click the icon   of the window COMPANION 
D
IRECTOR.
2Click N
EW then click FAX.
3In the zone S
OURCES, select SCANNER if your 
document is in paper format or M
EMORY if the 
document is a computer file located on your hard 
disk (this file must be in TIFF or FAX format).
4To send your fax to a contact, enter his/her number 
in the field R
ECIPIENTS and click on   or select a 
contact (or group) from one of the address books in 
the field A
DDRESS BOOK and click on the button  . 
Repeat this operation as many times as necessary 
(use the button    to delete a contact from the list 
of contacts).
5If necessary, adjust the advanced options (send 
later and resolution) in the tab A
DVANCED OPTIONS.
6To add a cover page, select the tab C
OVER PAGE 
then click the box W
ITH THE COVER PAGE. Select 
the cover page you want to add from the drop-down 
menu, or create a new one. For more information, 
refer to paragraph Cover page, page 80.
7Click OK to send your fax to all contacts in your list 
of contacts.
Your send request can then be checked, if necessary, in 
the outbox.
Send a fax from an application
This method is used to directly send a document you have 
created using a desktop software without printing it 
beforehand.
1From your desktop software, select F
ILE > PRINT.
2Select the printer OKI MB290 (FAX) and click OK. 
The fax window is displayed.
3To send your fax to a contact, enter his/her number 
in the field R
ECIPIENTS and click on   or select a 
contact (or a group) from one of the address books 
in the field A
DDRESS BOOK and click the button  .  
Repeat this operation as many times as necessary 
(use the button   to delete a contact from the list 
of contacts).
4If necessary, adjust the advanced options (send 
later and resolution) in the tab A
DVANCED OPTIONS.
5To add a cover page, select the tab C
OVER PAGE 
then click the box W
ITH THE COVER PAGE. Select 
the cover page you want to add from the drop-down 
menu, or create a new one. For more information, 
refer to paragraph Cover page, page 80. 
6Click OK to send your fax to all contacts in your list 
of contacts.
Your send request can then be checked, if necessary, in 
the outbox.
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PC Features
Receive a fax
The window Companion Manager and Companion 
Director show, using different messages, the reception of 
a fax. The icon   is displayed at the bottom of the 
window Companion Manager and the icon   appears 
in the task bar.
You can automatically print faxes on reception. To do this, 
you have to define this parameter, refer to paragraph Fax 
parameters, page 79.
Follow-up of fax communications
Follow-up of fax communications is by means of:
• an outbox,
• an inbox,
• a sent item memory,
• an outbox log,
• an inbox log.
These services enable you to always know exactly what 
communications are taking place on the terminal, whether 
sending or receiving.
The outbox and inbox logs are automatically printed when 
their contents fill a page. After automatic printout, the 
terminal creates a new log.
The outbox
In the fax outbox, there are the following:
• the requests being sent,
• the send later requests,
• the requests for which one or more send attempts 
have already been made, and which will soon be 
redialed,
• the rejected requests (calls not put through).
The requests are classed in the order in which they are 
executed.
The rejected requests are filed at the end of the list so that 
they are more accessible if you want to work with them 
(request a new send) or delete them.
The send memory (items sent)
The sent memory is used to keep all faxes you have sent.
The information in the send memory is:
• the recipient of the fax,
• the date the fax was created,
• the date the fax was sent,
• the size of the fax.
The outbox log
The outbox log is used to keep a history of all fax 
communications (successful or rejected) that your 
Terminal processes. The log is printed automatically as 
soon as its contents fill a page.
The information held in the log is:
• the recipient of the fax,
• the date the fax was sent,
• the status (sent, rejected ...).
The inbox log
The inbox log is used to keep a history of all faxes 
received by your Terminal. The log is printed 
automatically as soon as its contents fill a page. 
The information held in the inbox log is:
• the sender of the fax,
• the date and reception of the fax,
• the reception type (reception on terminal or PC),
• the status.
ImportantThe button D
ELETE deletes the 
entire log, and not simply the 
selected message(s).
ImportantThe button D
ELETE deletes the 
entire log, and not simply the 
selected message(s).
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PC Features
Fax parameters
Access to fax parameters
1Click on the icon   of the window COMPANION 
D
IRECTOR.
2Select T
OOLS > OPTION > FAX.
3Make the adjustments required, referring to the 
description of parameters below and click OK.
Description of the tab LOGS AND REPORTS
Description of the tab FAX PARAMETERS
Option Description
Automatic printing 
of a received 
documentThe fax is automatically printed 
when received.
Printing of a inbox 
reportA report is printed out for each 
fax received.
Printing of inbox logThe log is automatically printed 
when its contents fill a page.
Automatic printing 
of a sent documentThe fax is automatically printed 
when it is sent.
Printing of an 
outbox reportAn outbox report is printed after 
each fax is sent.
Printing of the 
outbox logThe log is automatically printed 
when its contents fill a page.
Option Description
Transmission 
speedFax default transmission 
speed.
Line numberNumber of the line where your 
terminal is connected.
Dialling prefixThis dialling prefix shall be 
automatically inserted in front 
of the number before sending 
on this line.
Type of dialingMust be parametered 
according to the type of 
switchboard your terminal is 
connected to.
HeaderDisplays a Communication 
Identification Line (LIC) on the 
documents you send or on the 
documents you receive.
ECMCorrects communication errors 
due to line disturbance. This 
option ensures that received 
documents are integral. On the 
other hand, communication 
times may be longer if the line 
is bad.
Number of attemptsNumber of attempts the 
Terminal must make if send 
fails.
Interval between 
attemptsDuration between two send 
attempts.
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PC Features
Cover page
The cover page is part of a fax document automatically 
generated by your terminal, on which there is information 
concerning the sender, the recipient, the date, the time 
sent, comments, etc... 
 
This page may be sent alone or in front of a fax document, 
but always at the same time as the document. A 
document may be sent with a cover page from the 
multifunction terminal or from the central processing unit. 
In the latter case, some of the information in the cover 
page may be provided by yourself when making the send 
request. It is necessary to create model cover pages 
before sending a document using them. On the other 
hand, once the cover page is created, a model cover page 
may be used for all documents sent.
 
Your terminal offers the possibility of creating and 
customizing some model cover pages which you can 
choose when sending a fax. 
Creating a cover page template
Creating a cover page creates a template which fields (fax 
number, comment, subject and so on) will be 
automatically filled by the Fax Application depending on 
the information provided for each recipient of a document.
To create this cover page template, there are two major 
steps:
•First step: Create a background image with the logos 
and the layout that you wish.
•Second step: Add the field that you want to be 
displayed in the cover page: fax number, comment, 
subject and so on. As mentioned before, these fields 
will be filled by Fax application at emission time.
For the first step, there are two methods to create the 
background image.
You can either
• Option (A): Draw this background image in your 
preferred application (such as Word, Excel,...),
OR
• Option (B): Scan a sheet of paper containing the 
layout of the cover page.Details about Option A and B:
•Option (A): Open the application that you want to use 
to edit the background (Word, Wordpad...). Draw the 
background image then print this document in the 
printer named OKI MB290 (FAX). At that point the 
SendFax dialog is displayed:
Add any recipient to the recipient list, click on the tab 
A
DVANCED OPTIONS, select resolution FINE as shown 
below:
Finally click on the button S
AVE AS DRAFT in the lower 
right corner (floppy disk icon). The background image 
is created in the directory C:\Program 
Files\Companion Suite Pro 
LL2\Documents\FAX\Temporary and has the file 
extension .fax
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