OKI MB290 User Manual

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Network features
WLAN network
You can connect your machine to a PC using a USB cable 
or make a wireless connection (via radio) with a PC or 
network.
Type of radio network
A radio network or WLAN (Wireless Local Area Network) 
is created when at least two computers, printers or other 
peripheral devices communicate with each other in a 
network via radio waves (high frequency waves). The 
transmission of data in the radio network is based on the 
standards 802.11b and 802.11g. According to how the 
network is set up, it may be described as an infrastructure 
network or an ad-hoc network.
Radio infrastructure network
In an infrastructure network, several devices 
communicate via a central access point (a gateway or 
router). All data is sent to the access point (gateway or 
router) from where it is re-distributed.
Radio ad-hoc network
In an ad-hoc network, the devices communicate directly 
with each other without passing through an access point. 
The speed of communication across the whole radio 
network is as fast as the weakest connection in the 
network. The speed of communication is also dependent 
on spatial distance between transmitter and receiver, as well as the number of barriers, such as walls or ceilings.
Radio networks (WLAN)
Three steps are necessary to incorporate your machine 
into a radio network (WLAN):
1Configure the network to your PC.
2Set up the parameters for your machine so that it 
can function in a network.
3Having set up the parameters for your device, 
install the Companion Suite Pro software onto your 
PC with the necessary printer drivers.
Once the machine is incorporated into a WLAN network, 
you can from your PC:
• print documents on the multifunction machine from 
your usual applications,
• scan colour, grey scale or black and white documents 
on your PC. ImportantIf you have a WLAN adaptor, you 
can incorporate your machine as a 
network printer into a radio network. 
This works only with an approved 
adaptor that you can obtain from our 
ordering department. For further 
information, contact 
 
http://www.okiprintingsolutions.com.
CAUTIONBeware, when you are using a 
wireless connection, that certain 
items of medical equipment, 
sensitive or security systems may 
be affected by the radio 
transmissions of your device; in all 
cases, please follow safety 
guidelines closely.
ImportantPlease note that in ad-hoc mode, 
the WPA/WPA2 encryption method 
is not available.
ImportantThe PC and all other devices must 
have their parameters set up to the 
same network as the multifunction 
machine. All the details needed for 
setting up the device, such as the 
network names (SSID), type of radio 
network, encryption key, IP address 
or subnetwork mask, must match 
the specifications of the network.
You will find these details on your 
PC or on the Access Point.
To find out how to set up the 
parameters for your PC, please 
consult the users’ manual for your 
WLAN adaptor. For large networks, 
please seek the advice of your 
network administrator.
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 Network featuresConnect your WLAN adaptor
Your machine belongs to a new generation of terminals 
that you can incorporate into a WLAN network using a 
WLAN USB key.
1Plug your WLAN USB key into the USB port of your 
machine.
Configure your network
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your 
machine, you must enter the parameters that will allow a 
WLAN network to recognise your machine.
On your machine you will find simple instructions 
that guide you step by step through the set-up of your 
network. Just follow them!
! 281 - SETUP / WLAN / CONFIG. ASS. 
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select CONFIG. ASS. using the keys ! or  and 
confirm with OK. 
The machine searches for existing networks.
4Select your existing network, or select NEW 
NETWORK to create it, using the keys ! or  and 
confirm with OK.
5 SSID appears on the screen, enter the name of 
your network using the numerical keypad, pressing 
the keys one after the other until you obtain the 
name you want (32 characters maximum) and 
confirm with OK.
6 AD-HOC MODE or INFRA. MODE appear on the 
screen. Go back to the beginning of the chapter 
and make your choice. 
Select one of these modes and confirm with OK.
- If you choose AD-HOC mode, the sub-menu 
CHANNEL appears, enter a figure between 1 
and 13 (1 to 11 for the US) and confirm with OK.
7Select your encryption method, OFF, WEP or 
WPA, and confirm with OK:
- If you choose WEP, enter the WEP key that you 
are using on your network. NoteYou can be sure of perfect 
communication if you use an 
approved adaptor in conjunction with 
your PC.
All of the latest printer drivers for the 
approved adaptor may be found on 
our website together with further 
information: 
 
http://www.okiprintingsolutions.com.
ImportantYour machine’s network radio 
adaptor transmits data using the 
radio protocol IEEE 802.11g; it can 
also be incorporated into an existing 
IEEE 802.11b network.
When connecting to your machine, 
only use the approved adaptor. 
Other transmitting or receiving 
adaptors may damage your device.
Irrespective of whether you use your 
machine in an infrastructure or ad-
hoc network, you must set up certain 
network and security parameters 
(for example, the Service-Set-ID 
(SSID) and the encryption key). 
These must match the network’s 
specifications.
NoteWe recommend that the settings of 
your WLAN network should only be 
changed by a person with a good 
knowledge of the configuration of your 
computer.
NoteThis menu is only accessible when the 
local network is set to WLAN (menu 
!26).
NoteIf you choose an existing network, 
steps 5 and 6 (and possibly 7) are 
carried out automatically.
ImportantPlease note that in ad-hoc mode, 
the WPA/WPA2 encryption method 
is not available.
NoteThe WEP key number may be 
configured in the menu: ! 29 - SETUP /
 TECHNICALS / WEP KEYS NBR.
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Network features
- If you choose WPA, enter the WPA or WPA2 
key that you are using on your network.
8 IP CONF.: MANU or IP CONF.: AUTO appear on 
the screen. 
If you choose to set up the system manually, go to 
the next paragraph and enter the parameters 
IP ADDRESS, SUBNET MASK and GATEWAY.
9At the end of this procedure, you return to the main 
menu of CONFIG. ASS.
10Exit this menu by pressing the 
 key.
Once the network has been set up, the LED of the WLAN 
USB key should be on.
Referring to or changing your 
network parameters
Each of the parameters of your network may be changed 
as your network develops.
! 2822 - SETUP / WLAN / PARAMETERS / IP 
ADDRESS
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select IP ADDRESS using the keys ! or  and 
confirm with OK.
5The number of your IP address will appear in the 
format 000.000.000.000. Enter the new IP address 
for your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2823 - SETUP / WLAN / PARAMETERS / SUBNET 
MASK
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SUBNET MASK using the keys ! or  and 
confirm with OK.
5The number of your subnet mask will appear in the 
format 000.000.000.000. Enter the new submask 
of your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2824 - SETUP  /  WLAN  /  PARAMETERS  /  GATEWAY
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select GATEWAY using the keys ! or  and 
confirm with OK.
5The number of your gateway will appear in the 
format 000.000.000.000. Enter the new gateway 
for your machine in the format displayed and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2825 - SETUP /WLAN / PARAMETERS / SSID
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SSID using the keys ! or  and confirm 
with OK.
5The name of your network will appear on the 
screen. Enter the new name of your network and 
confirm with OK.
6Exit this menu by pressing the 
 key.
! 2826 - SETUP / WLAN / PARAMETERS / MODE
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select MODE using the keys ! or  and confirm 
with OK.
5The symbol >>, tells you that your network is in 
active mode.
6Select one of the modes and confirm with OK.
- If you choose the AD-HOC MODE, the sub-
menu CHANNEL will appear; enter a number 
between 1 and 13 (1 to 11 for the US) and 
confirm with OK.
7Exit this menu by pressing the 
 key.
ImportantIn an AD-HOC network, the devices 
communicate directly with each 
other without passing through an 
access point. The speed of 
communication across the whole 
AD-HOC radio network is as fast as 
the weakest connection in the 
network. The speed of 
communication is also dependent on 
spatial distance between transmitter 
and receiver, as well as the number 
of barriers, such as walls or ceilings.
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 Network features
! 2827 - SETUP /  WLAN  / PARAMETERS  / SECURITY
This parameter allows you to make your network secure 
by setting the encryption method to use in your WLAN 
network.
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select SECURITY using the keys ! or  and 
confirm with OK.
5Choose WEP, WPA or OFF and confirm with OK.
- If you choose WEP, enter a password: 
- In a 64 bit security configuration, the password 
must contain five characters exactly. 
- In a 128 bit security configuration, the 
password must contain 13 characters exactly.
- If you choose WPA, enter a WPA or WPA2 
password (min. 8 characters to 63 characters 
max.). 
The password can contain alphanumerical 
characters - numbers and letters - and any other 
symbol available on the keypad. The only 
invalid character is 
€ (euro currency sign).
6Exit this menu by pressing the 
 key.
! 2828 - SETUP / WLAN / PARAMETERS /
HOSTNAME
The machine name allows you to identify your machine on 
the network via a PC (for example with the name PRINT-
NETWORK-1).
1Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
2Select WLAN using the keys ! or  and confirm 
with OK.
3Select PARAMETERS using the keys ! or  and 
confirm with OK.
4Select HOSTNAME using the keys ! or  and 
confirm with OK.
5Type in the desired name (15 characters 
maximum) and confirm with OK.
6Exit this menu by pressing the 
 key.
Once your connection has been set up, you must install 
the network printer driver on your PC so that you can print 
your documents.  
Refer to the paragraph PC Features, page 63.
An example of how an AD-HOC network 
may be set up
An example of how to configure an Ad-hoc network 
without security protection using the following 
parameters:
• network name: house
• radio type: ad-hoc
• channel: 1
• PC’s IP address: 169.254.0.1
• PC’s subnetwork mask: 255.255.0.0
• PC’s gateway: 0.0.0.0
• IP address of the multifunction machine: 169.254.0.2
• subnetwork mask of the multifunction machine: 
255.255.0.0
• multifunction machine’s gateway: 0.0.0.0
Setting up a multifunction machine
1Plug the WLAN USB key into the USB connector of 
the multifunction machine.
2Type in !, select the menu SETUP using the keys 
! or  and confirm with OK.
3Select WLAN using the keys ! or  and confirm 
with OK.
4Select CONFIG. ASS. using the keys ! or  and 
confirm with OK.
5Select NEW NETWORK using the keys ! or  
and confirm with OK.
6 SSID appears on the screen, enter house using 
the numerical keypad and confirm with OK.
7Select the mode AD-HOC MODE and confirm 
with OK.
8Enter 1 in the field CHANNEL and confirm 
with OK.
9Select OFF and confirm with OK.
10Select IP CONF.: MANU and confirm with OK.
11Enter 169.254.0.2 in the field IP ADDRESS and 
confirm with OK.
12Enter 255.255.0.0 in the field SUBNET MASK 
and confirm with OK.
13Enter 0.0.0.0 in the field GATEWAY and confirm 
with OK.
14At the end of this process, you return to the main 
menu of ASS. CONFIG.
15Exit this menu by pressing the 
 key.
Once the network has been set up, the LED of the WLAN 
USB key should be on.
You must now set up the PC. NoteYou may also enter the password 
using the hexadecimal system, if this 
is the case:
- For a 64 bit security configuration, 
the password must contain exactly 
10 hexadecimal characters.
 
- For a 128 bit security configuration, 
the password must contain exactly 
26 hexadecimal characters.
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Network features
Setting up the PC
For this section, refer to the instructions supplied by the 
manufacturer of the WLAN USB key to help you to find 
and join the house network.
1You may need to install the software for the WLAN 
USB key on the PC, if this has not already been 
done. 
2Plug WLAN USB key into a USB port on the PC.
3Use the software of the WLAN USB key to detect 
the network.
4Join the network house once this has been 
detected.
5Now set up the WLAN network connection of your 
PC.
 
To do this, you must configure the element 
Protocol Internet (TCP/IP) for the WLAN 
connection that has been created. If this element is 
set up in such a way as to obtain an IP address 
automatically, you must change it to manual mode 
to set up the TCP/IP address (169.254.0.1 in our 
example), the subnet mask (255.255.0.0 in our 
example) and the default gateway (0.0.0.0 in our 
example).
6Enter OK.
SNMP service configuration
A Simple Network Management Protocol (SNMP) agent is 
available on the multifunction machine for network 
administrators who want to monitor and manage the 
device via the local network using their SNMP network 
service.
SNMP agent configuration
To configure the parameters of the SNMP agent on the 
multifunction machine:
1Open a Web browser using a PC that is registered 
on the network.
2Enter the IP address of the machine in the Address 
field and confirm by pressing Enter.
3When the homepage opens, select the interface 
language.4In N
ETWORKS, select SNMP.
5In C
OMMUNITY, enter the required write and read 
shared community name that allows 
communications between SNMP agents 
(multifunction machine) and SNMP management 
stations (PC with console).
6In T
RAP, select the information and events to 
collect.
7In T
RAP RECIPIENT, enter the IP address of the PC 
where the SNMP browser is installed.
8Confirm your modifications.
SNMP browser configuration
The multifunction machine comes with the following 
embedded Management Information Base (MIBs):
• Common Printer
• Host Printer
• Printer Port Monitor
The following traps (collectable information) are available:
•Date
• Memory status (type, used and max. size)
• Devices type (keyboard, scanner, etc.)
• General status
• Default language
• Available languages
• Printer type (internal/external)
• LCD specification (line and character number)
• Serial number
• Covers type
• Paper tray (output, input, paper format, capacity)
• Resolution (600 dpi)
• Margin size
• PDL interpreter (type, version)
• Alerts (paper jam, cover, etc.) NoteTo guide you through this stage, refer 
to the paragraph “Setting the 
parameters for a connection” in the 
manufacturer’s instructions.
NoteCompatible with standard SNMPv1 
and SNMPv2 IP networks.
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Message Service
Message Service
Your multifunction machine lets you send and receive 
emails via your local network.
To do so, you must connect your machine to a local 
network. You must also configure the message service 
settings.
Information required to set up 
message service
Your network administrator must provide you the 
following elements:
• message service identifier
• message service password
• email address
• servers’ identifiers (SMTP, POP, DNS1 and DNS2)
Configuring initialisation parameters
!91 - E-MAIL / SUPPLIER
1Select the L
OCAL NETWORK from the list and 
confirm with OK.
!921 - E-MAIL / INIT ETHERNET / MESS. SERV
1Enter Email Identifier, press OK.
2Enter Email Password, press OK.
3Enter E-mail Address, press OK.
Access to servers parameters
!922 - E-MAIL / INIT ETHERNET / SERVERS
1Enter Smtp, press OK.
2Enter Pop3, press OK.
3Enter Dns 1 (primary), press OK.
4Enter Dns 2 (secondary), press OK.
Access to SMTP authentication parameters
 !923- E-MAIL / INIT ETHERNET / SMTP AUTHENT. 
1In the ACTIVATION menu, select ON to activate 
SMTP authentication then validate with OK key.
2In the SETTINGS menu, select ID.MESS SERV. to 
keep the same identification parameters as in the 
messaging service or AUTHENT. SPEC. to define 
other identification parameters, then validate by 
pressing OK key.
3When you select AUTHENT. SPEC., carry out the 
two following operations:!9233- E-MAIL / INIT ETHERNET / SMTP AUTHENT. / 
IDENTIFIER
1Enter the IDENTIFIER then validate with OK key.
!9234- E-MAIL / INIT ETHERNET / SMTP AUTHENT. / 
PASSWORD
1Enter the PASSWORD then validate with OK key.
Sending an E-mail text
You can send a typed message to an E-mail mailbox.
!95 - E-MAIL / SEND EMAIL
1Enter the addressee’s E-mail address or choose 
your dialling mode and confirm with OK.
2Enter the address of who you want to receive a 
copy of the document (CC:), and press OK to 
confirm.
3Enter the object for mail (80 characters max.) and 
press OK.
4Enter the text with the alphabetical keypad (100 
lines of 80 characters) and confirm with OK. 
To go to the next line, use key  .
5Press OK to confirm.
The mail is stored and will be sent at the next connection 
to the local network.
Scan to Mail
The Scan to Mail function enables you to analyse a 
document and send it as an attachment (TIFF, JPEG or 
PDF) to an E-mail address.
To send a file as an attachment to an E-mail address:
1Place the document to be copied in the automatic 
document feeder, face printed on the top. 
or 
Place the document to be copied face down on the 
glass, respecting the indications around the glass.
2Press key  . A choice screen is displayed. 
3Select SCAN-TO-MAIL with keys  or ! then 
press OK key.
4Enter the addressee’s E-mail address or choose 
your dialling mode and confirm with OK.
5Enter the address of who you want to receive a 
copy of the document (CC:), and press OK to 
confirm.
6Enter the object for mail (80 characters max.) and 
press OK.
7Enter the text with the alphabetical keypad (100 
lines of 80 characters) and confirm with OK. 
To go to the next line, use key  .
8Press OK to confirm.
9Select B&W SCAN to send a black and white 
document or COLOUR SCAN to send a colour 
document, and validate with OK key. ImportantChoosing No Access disables 
access to local network functions.
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Message Service
10Enter the name of the attachment and validate with 
OK key.
11If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
12If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
13Press OK to confirm.
14Set contrast and resolution if necessary.
The document is scanned and the mail is stored. It will be 
sent at the next connection to the local network.
Scan to FTP
The Scan to FTP function enables you to put your TIFF, 
JPEG and PDF files in an FTP server, for example, for 
archiving.
To connect to the FTP server, you must know the name 
of the FTP user and the PASSWORD.
When sending files, the machine connects to the FTP 
server using the defined connection parameters.
To put a file in an FTP server:
1Place the document to be copied in the automatic 
document feeder, face printed on the top. 
or 
Place the document to be copied face down on the 
glass, respecting the indications around the glass.
2Press key  . A choice screen is displayed. 
3Select SCAN-TO-FTP with keys  or ! then 
press OK key.
4Enter the FTP address of the server or select it 
from the directory by pressing the key  .
5Enter the name of the FTP user (operation 
prohibited when the address is in the directory).
6Enter the password of the FTP user (operation not 
necessary when the address is selected in the 
directory).
7Validate with OK key.
8Select B&W SCAN to send a document in black 
and white or COLOUR SCAN to send a document 
in colour. Validate with OK key.
9Enter the name of the attachment and validate with 
OK key.
10If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
11If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
12Press OK to confirm.
The document is scanned and will be put on the FTP 
server at the next connection to the local network.
Scan to Disk
The Scan to Disk function enables you to put your TIFF, 
JPEG and PDF files in a shared folder on a PC via the 
local network.
To connect to the destination PC, you must know the 
name of the PC, the full path to the destination directory 
(shared address), the SMB user and password.
The SMB address has the following format:
•  \\PCJohn\SharedFolder[\JohnFiles] where PCJohn 
is the name of the destination PC
•  \\134.2.279.85\SharedFolder[\JohnFiles] where 
134.2.279.8 is the IP address of the destination PC
When sending files, the machine connects to the 
destination PC using the defined connection parameters.
To put a file in a shared folder on a PC via the local 
network:
1Place the document to be copied in the automatic 
document feeder, face printed on the top. 
or 
Place the document to be copied face down on the 
glass, respecting the indications around the glass.
2Press key  . A choice screen is displayed. 
3Select SCAN-TO-DISK with keys  or ! then 
press OK key.
4Enter the SMB address or select it from the 
directory by pressing the key  .
5Enter the SMB user name (operation prohibited 
when the address is in the directory).
6Enter the password of the SMB user (operation not 
necessary when the address is selected in the 
directory).
7Validate with OK key.
8Select B&W SCAN to send a document in black 
and white or COLOUR SCAN to send a document 
in colour. Validate with OK key.
9Enter the name of the attachment and validate with 
OK key.
10If necessary, change the attachment format: PDF
or IMAGE and validate with OK key.
11If you are using the flatbed scanner, you can scan 
more than one page. Place the next page on the 
scanner, select NEXT and confirm with OK. Select 
DONE when all pages have been scanned.
12Press OK to confirm.
The document is scanned and will be put on the 
destination PC’s shared folder at the next connection to 
the local network.
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Message Service
Connection configuration
The settings are divided into several categories:
•the standard settings define the connection type and 
frequency to the local network as well as the 
transmission type for your documents,
•the E-mail sorting defines treatment for all stored E-
mail messages received.
Standard settings
Your machine has two types of settings that let you 
define:
•The type and frequency of the connection to your 
ISP.
•Type of transmission over the Internet.
At any moment you may print the settings of your machine 
to know their status.
Selecting the connection type
!941 - E-MAIL / SETTINGS / CONNEC.TYPE
1Select one of the connection options among SET 
TIMES, PERIODIC or ON DEMAND.
2Press OK to confirm.
Selecting the transmission type
!942 - E-MAIL / SETTINGS / SEND TYPE
1Select one of the send options IMMEDIATE or 
DURING CNX.
2Press OK to confirm.
Modifying the connection period (Periodic type)
!943 - E-MAIL / SETTINGS / PERIOD
1With the PERIODIC mode, enter the new 
connection period by means of the numerical 
keypad (value between 00:01 and 23:59).
2Press OK to confirm.
A local network connection will be established every three 
hours (default value).
Modifying the connection time(s) (Set Times 
type)
!943 - E-MAIL / SETTINGS / TIMES
1After selecting the SET TIMES mode, use the 
and ! keys to place the cursor under the figure to 
be modified.
2Enter the new connection time(s) by means of the 
numerical keypad (value between 00:01 and 
23:59) and validate with the OK key.
Selecting the print mode for the deposit notice
!944 - E-MAIL / SETTINGS / DEPOSIT NOTICE 
1Select one of the deposit notice options ON, OFF, 
ALWAYS or ON ERROR.
2Press OK to confirm.
Specifying an E-mail reply address
!945 - E-MAIL / SETTINGS / REPLY ADDR. 
1Enter the desired E-mail reply address.
2Press OK to confirm.
Printing the Internet settings
!946 - E-MAIL / SETTINGS / PRINT
The Internet settings are printed.
These settings may also be printed together with all the 
other settings of your machine (refer to paragraph Print 
the list of setups, page 41).
Mail sorting
This function lets you choose the mode for all Internet 
documents stored in your mail box.
You have three choices:
•F@X ONLY, lets you poll and print E-Mails in your 
machine.
•PC ONLY, lets you keep your E-Mails in you mailbox 
for later use with a computer (no E-Mail poll),
•PC SHARE lets you: 
- if your PC and fax have two different addresses, 
transfer all mails or only those with attachments to a 
PC, 
- if your PC and fax share the same address, use the 
fax as a printer for E-Mails for the PC. S
ET TIMES
an Internet connection is established 
every day at 9:00 am, 12:30 am and 
5:00 pm
a.
a. To avoid Internet access saturation, the automatic 
connection will occur in reality 12 minutes, give or take, 
around the requested time.
PERIODICan Internet connection is established 
every 3 hoursa. (default value).
O
N DEMANDan Internet connection is established at 
your request by I
MMED. ACCESS.
I
MMEDIATE
document transmission will occur 
immediately at each transmission 
request.
D
URING 
C
ONNECTIONS
transmissions will only occur at 
programmed connections of S
ET TIMES
or PERIODIC TYPE.
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Message Service
! 96 - E-MAIL / SORT MESSAGES
F@X Only mode
1Select option F@X ONLY and press OK to confirm.
All E-Mails are polled and printed.
PC Only mode
1Select option PC ONLY and press OK to confirm.
The E-mails are neither polled nor printed and they may 
be used with a computer.
At each connection, the number of E-mails in your 
mailbox is displayed on the screen.
PC share mode
1Select option PC SHARE and press OK to confirm.
You may choose to transfer your E-mails to a PC or use 
the fax as an E-mail printer.
To transfer the E-Mails to a PC:
1Select option WITH PC TRANS. and press OK to 
confirm.
2Enter the E-Mail address of the computer you wish 
to transfer your E-Mail and press OK to confirm.
3Select your option from the table below and press 
OK to confirm. 
To use the fax as an E-Mail printer:
1Select option W/O PC TRANS. and press OK to 
confirm.
2Select your option from the table below and 
validate with OK. 
At each connection, the number of E-mails still present in 
your mailbox are displayed on the screen.
Menu Description
SEND ALL MAILSAll E-Mails are sent to the PC.
U
NUSABLE 
ATTACH.The fax machine polls and prints the 
usable E-mails and transfers to the 
PC mailbox all the E-mails containing 
attachments it cannot use.
Menu Description
DELETE MAILSThe E-mails opened and read by the 
fax (w/o attachment) are erased after 
the fax has printed.
S
AVE MAILSThe E-mails opened and read by the 
fax are not erased.
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USB Memory Key
USB Memory Key
You can connect a USB memory Key on the front side of 
your machine. The files stored in TXT, TIFF, PDF (version 
1.1 to 1.4) and JPEG formats will be analysed and you will 
be able to use the following actions:
- print the stored files contained in your USB memory 
key
1,
- delete the files contained in your USB memory key,
- run an analysis on the contents of the inserted USB 
memory key,
- digitalise a document on your USB memory key,
- fax archiving (see section Rerouting fax messages to 
a USB memory key, page 28).
Use of the USB memory key
Print your documents
You can print the stored files or a list of the files located in 
the USB memory key.
Print the list of files located in the key
To print the list of files located in the key:
! 01 - MEDIA / PRINT DOC. / LIST
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the ! or  buttons and 
confirm with OK.3Select LIST with the ! or  buttons and confirm 
with OK.
4The list is shown in a table with the following 
information:
- the analysed files are indexed in an incremental 
1 by 1 order,
- the files name with their extension,
- the date of the files last save,
- the files size in Kbytes.
Print the files located in the key
To print the files located in the key:
! 01 - MEDIA / PRINT DOC. / FILE
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select PRINT DOC. with the ! or  buttons and 
confirm with OK.
3Select FILE with the ! or  buttons and confirm 
with OK.
4You have three possibilities to print your files:
-ALL, to print all the files located in the USB 
memory key. 
Select ALL with the ! or  buttons and 
confirm with OK. The printing is started 
automatically.
-SERIES, to print a series of files located in the 
USB memory key. 
Select SERIES with the ! or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the ! or   buttons 
the first file of the series to print and confirm 
with OK. A star (*) appears on the left side of the 
file. 
LAST FILE appears on the screen. Select with 
the ! or  buttons the last file of the series to 
print and confirm with OK. 
Press the   button. 
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
-SELECTION, to print one or several files 
located in the USB memory key. 
Select with the ! or  buttons the file to print 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to print. 
Press the   button.  
COPIES NUMBER appears on the screen, 
enter the desired number of copies with the 
numerical keypad and confirm with OK. 
 
1. It may be possible that some TIFF or PDF files of your USB 
memory key cannot be printed due to data format limitation.
ImportantAlways respect the insertion way 
when you connect a USB memory 
key to the machine.
Do not disconnect your USB memory 
key while the machine is reading its 
contents or writing contents.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
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