OKI MB290 User Manual
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MB290 - 31 - Fax Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function. Setting the machine for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder, • MULTIPLE- it may be polled as many times as necessary from the memory. Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may: • launch an immediate poll, • program a delayed poll with a chosen time, • launch a multi-poll, either immediately or later. Placing a document in deposit 1Insert the document to deposit in the feeder. 2Select !34 - FAX / POLLING TX. 3Choose the deposit type, according to the table below: 4Confirm deposit by pressing OK. Polling a deposited document !33 - FAX / POLLING RX 1Select !33 - FAX / POLLING RX. 2Enter the number of the party whose document you want to poll or choose your dialling mode. You can poll several documents using the key . 3Depending on the type of poll, you should: Menu Procedure Simple1Select FEEDER or MEMORY. 2If necessary, adjust the contrast and confirm with OK. 3Enter the number of pages that you wish to deposit. Multiple1If necessary, adjust the contrast and confirm with OK. 2Enter the number of pages that you wish to deposit. Menu Procedure Immediate poll1Press . Delayed poll1Press OK. 2Next to the current time, enter the time you wish to poll the document and press . Downloaded From ManualsPrinter.com Manuals
MB290 - 32 - SMS SMS Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS- compatible devices. The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. France 160 characters, Italy 640 characters). SMS Parameters Presentation of the sender This setting allows you to show the name or the number of the sender when sending an SMS. ! 41 - SMS SERVICE / SENDER 1Press !, enter 41 using the keypad. 2Select the required presentation of the sender option, ON or OFF, using the ! or keys. 3Validate with OK. SMS Center transmission number This setting allows you to enter the transmission number for the SMS Server. Your Internet provider will provide you with this number. ! 421 - SMS SERVICE / INIT. SMS / SERVER 1Press !, enter 421 using the keypad. 2Enter the number of the transmission server using the numerical keypad. 3Validate with OK. Sending an SMS 1Press the key. 2Write your SMS using the alphabetical keypad. To do so, an editor is at your disposal: • for upper case letters, use the key, • to move inside the data entry field, use ! and , • to move in the text from one word to another, press CTRL and one of the navigator keys (! or ). • to go to the next line, use , • to delete a character (by moving the cursor to the left), use ! or C. 3Validate with OK. 4Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of the following ways: • dial the number using the numerical keypad, • enter the first letters of the recipient name, • press the key until the required name appears (names are classified in alphabetical order). Your SMS may be sent to only one person or to several people. To send an SMS: • to only one person, press OK to confirm. • to several people: 5Press the key and enter the next recipients number. 6Repeat the operations as many times as required (10 persons max.). Press OK to validate the last recipient; SENDING SMS is displayed as the SMS is being sent. • If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 28. • To check the SMS has been sent properly, you may print the transmission/reception log (refer to paragraph Printing the logs, page 41). ImportantThe SMS service is dependent upon the country and the service provider. NoteThere is a special scale of charges for the SMS service. Downloaded From ManualsPrinter.com Manuals
MB290 - 33 - Parameters/Setup Parameters/ Setup You can setup your machine as you like depending on the use. You will find in this chapter description of the functions. You can print the functions guide and the available setup of your multifunction machine. Remote configuration You may configure the same parameters by remote as you would locally. Conditions required To be able to configure your machine by remote, you must: • have a Web browser on your PC (Internet Explorer version 4 or above for optimal operation). • define your machine’s local network settings - IP address, subnet mask, etc. (see Network features, page 49). Accessing the embedded Web server 1Open a Web browser using a PC that is registered on the network. 2Enter the IP address of the machine in the Address field and confirm by pressing Enter. 3When the homepage opens, select the interface language. 4Modify the parameters you want on screen then confirm. Date/Time At any moment you may change the date and time on your multifunction machine. Depending on the country configured on the machine, the date format is of type DDMMYY (e.g.: France) or MMDDYY (e.g.: USA). !21 - SETUP / DATE/TIME 1Press !, enter 21 using the keypad. Confirm with OK. 2Enter the numbers of the required time and date one after another (for example November 8 2004 at 9h33, press 0811040933 or 1108040933) and press OK to confirm. 3To exit this menu, press . Summer time / Winter time setting This menu lets you choose to change to summer / winter time automatically or not. The 21>DATE/TIME menu includes 2 submenus: Manual mode !211 - SETUP / DATE/TIME / MODIFY Your multifunction machine will prompt you to change the date and time via the numerical keypad. Automatic mode !212 - SETUP / DATE/TIME / AUTO ADJUST If you select OFF and confirm with OK, the summer / winter time will not be changed automatically. For the machine to be set to the new time, you will need to use the 211 MODIFY menu. If you select ON and confirm with OK, you will not have to care about any change at the end of March (+1h) and October (-1h). You will just be informed of this change by a message on the screen. The default parameter is OFF. Warning message On automatic changing to summer / winter time, a message will be displayed to inform you that the multifunction machine time has been changed. or Your next action on the multifunction keypad will cause the message to be automatically cleared. NoteRemote configuration is also possible if you have installed the Companion Suite software on your PC (see Links, page 71). ImportantThis function is only available if the country configured on the machine is part of the European Union. 25-03-07 02:01 CHECK TIME 28-10-07 02:01 CHECK TIME Downloaded From ManualsPrinter.com Manuals
MB290 - 34 - Parameters/Setup Your fax number/Your name Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings. To save your fax number and name: !22 - SETUP / NUMBER/NAME 1Press !, enter 22 using the keypad. 2Enter your fax number (20 digits max.) and press OK to confirm. 3Enter your name (20 characters max) then press OK to confirm. For example, if you want to type the letter C, press the key C until it appears on the screen. 4To exit this menu, press . Type of network You can connect your fax to either a PSTN or a private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. To select the type of network: !251 - SETUP / TEL. NETWORK / NETWORK TYPE 1Press !, enter 251 using the keypad. 2Select option PABX or PSTN then confirm your choice with OK. 3To exit this menu, press . If you are connecting your machine to a private network, behind a company’s PABX, you may need to specify a local prefix (see Local prefix). Geographical settings These settings will enable you to use your machine in different preset countries using different languages. Country By choosing a country, you initialise: • the settings for the public telephone network, • the language by default. To select the country:!201 - SETUP / GEOGRAPHICAL / COUNTRY 1Press !, enter 201 using the keypad. 2Select the required option and press the OK key to confirm. 3To exit this menu, press . Telecommuncation Network This setting enables you to manually set the type of public telephone network (PSTN) for a country, so that your machine can communicate over the public telephone network in compliance with the applicable standards. By default, setting a country using the !201 command automatically sets the type of PSTN to use in the selected country. To manually select the type of public telephone network: !202 - SETUP / GEOGRAPHICAL / NETWORK 1Press !, enter 202 using the keypad. 2Select the required option and press the OK key to confirm. 3To exit this menu, press . Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English. To select the language: !203 - SETUP / GEOGRAPHICAL / LANGUAGE 1Press !, enter 203 using the keypad. 2Select the required language using ! and , then press the OK key to confirm. 3To exit this menu, press . ImportantTo benefit from this feature, you must set SENDING HEADER to ON (see Technical Parameters, page 38). The SENDING HEADER feature is by default activated on the US model and cannot be modified. ImportantIf none of the options in the list is suitable, select the OTHER option. ImportantThese settings are different from the NETWORK TYPE, which allows you to choose between public and private network. ImportantIf none of the options in the list is suitable, select the O THER X option: •O THER 1 = TRB21 •O THER 2 = US •O THER 3 = Russia •O THER 4 = Jordan •O THER 5 = Israel •O THER 6 = TRB21 Downloaded From ManualsPrinter.com Manuals
MB290 - 35 - Parameters/Setup Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions: • the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits), • the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size (to be defined, for example France has 10 digits). Programming your fax with the local prefix consists of two steps: 1defining the minimal size (or equal) of the company’s outside numbers, 2defining the outgoing local prefix of the company’s telephone network. This prefix will automatically be added as soon as an external number is dialled. !252 - SETUP / TEL. NETWORK / PREFIX 1Press !, enter 252 using the keypad. 2Enter the required minimal SIZE NUMBER of the company’s outside numbers and confirm with OK. The minimal size will range between 1 and 30. 3Enter the required outgoing local PREFIX of the company’s telephone network (maximum 10 characters) and confirm with OK. 4If you have configured the machine to transmit faxes via a fax server (see Fax Server configuration, page 37), enter the required outgoing local prefix for the fax server and confirm with OK. 5To exit this menu, press . Transmission report You may print a transmission report for all communications over the telephone network (PSTN).You may choose between more than one criteria for printing reports: •ON: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request), •OFF: no transmission report, however, your fax will note all transmissions that took place in its log, •ALWAYS: a report is printed with each transmission, •ON ERROR: a report is printed only if the transmission failed or is abandoned. With each transmission report from memory, a reduced version of the first page is automatically reproduced. To select the report type: !231 - SETUP / SEND / SEND REPORT 1Press !, enter 231 using the keypad. 2Select the required option ON, OFF, ALWAYS or ON ERROR and confirm your choice with OK. 3To exit this menu, press . You may also print a report for all transmissions handled by a fax server (see Fax Server configuration, page 37). To select the report type for transmissions handled by the fax server: !837 - ADVANCED FCT / FAX SERVER / SEND REPORT 1Press !, enter 837 using the keypad. 2Select the required option ON, OFF, ALWAYS or ON ERROR and confirm your choice with OK. 3To exit this menu, press . Document feed type You may choose the way you want to feed your documents: •from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine. • from the feeder of the sheet-feed scanner, transmission will occur after dialling and paper scanning. It allows transmission of larger documents. To select the way you want to feed your documents: !232 - SETUP / SEND / MEMORY SEND. 1Press !, enter 232 using the keypad. 2Select the option MEMORY or FEEDER and confirm your choice with OK. In feeder mode, reduced images will not appear on the transmission report. 3To exit this menu, press . ImportantIf you define a local prefix, do not add it to the numbers stored in the directory, it will be automatically dialled with each number. NoteTo insert a pause for dial tone (/ sign), press simultaneously the C TRL and M keys, or long press the 0 (zero) key on the numerical keypad until the / sign is displayed. Downloaded From ManualsPrinter.com Manuals
MB290 - 36 - Parameters/Setup Economy period This function allows you to defer a fax transmission to off- peak hours and thus reduce the cost of your communications. The economy period, via the telephone network (at off- peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot. To modify the economy period: !233 - SETUP / SEND / ECO PER. 1Press !, enter 233 using the keypad. 2Enter the hours of the new economy period (for example 19:00-07:30) and confirm your choice with OK. 3To exit this menu, press . To use the economy period: !32 - FAX / ECO TRANS. 1Select !32 - FAX / ECO TRANS. 2Enter the call number and confirm with OK. 3Adjust the contrast and confirm with OK. 4Select the feed type, FEEDER or MEMORY and confirm with OK. 5You may enter the number of pages before transmission and confirm with OK. 6If you are using the flatbed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT and confirm with OK. Select DONE when all pages have been scanned. Reception Mode This function enables you, if you have an external device (telephone, answering machine) plugged in to the EXT socket on your terminal, or to the telephone plug adapter, to select the device receiving faxes and/or voice messages. You may choose between the following reception modes : •MANUAL : the terminal does not receive any documents automatically. When you answer your telephone and realise that you are receiving a fax, you should press the button on the terminal to receive the fax. •FAX : the Fax reception mode is launched on the terminal systematically. •FAX-ANSWER. : the terminal handles reception of fax messages automatically, the external device handles reception of telephone communications automatically. Press the #0 buttons on your telephone to cancel fax detection. To set the reception mode: !241 - SETUP / RECEPTION / MODE 1Press !, enter 241 using the keypad.2Select the required option and confirm with OK. 3To exit this menu, press . Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...). If your fax printer is unavailable, you may choose between two modes of reception: • reception mode WITHOUT PAPER, your fax saves the incoming messages in the memory, • reception mode WITH PAPER, your fax refuses all incoming subscribers. To select the reception mode: !242 - SETUP / RECEPTION / REC. PAPER 1Press !, enter 242 using the keypad. 2Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK. 3To exit this menu, press . Number of copies You may print incoming documents more than once (1 to 99). To set the number of each document received: !243 - SETUP / RECEPTION / NBR OF COPIES 1Press !, enter 243 using the keypad. 2Enter the wanted number of copies and confirm with OK. 3To exit this menu, press . At each document reception, your fax will print the number of copies requested. ImportantIf you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor, we recommend that you set the reception mode to MANUAL. When you receive a call, you pick up using this telephone and you hear the particular fax tone. You can: - press the button on your terminal or buttons #7 on your telephone to receive the fax. ImportantPaper out is indicated by a beep and a message on the screen. Received faxes are then stored in memory (icon flashing) to be printed as soon as you add paper into the feeder. Downloaded From ManualsPrinter.com Manuals
MB290 - 37 - Parameters/Setup Fax or PC reception This menu, combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on: •fax, •PC, • PC if available, fax otherwise. To select the reception mode: !244 - SETUP / RECEPTION / PC RECEPT. For more details, please refer to Fax communications, page 76 in chapter PC Features. To select the PC that will receive the documents: !247 - SETUP / RECEPTION / RECIPIENT PC 1Press !, enter 247 using the keypad. 2Select the recipient PC and confirm with OK. 3To exit this menu, press . When a fax is received on the machine, it is transmitted to the recipient PC and a reception report is printed on the default printer of the PC. PC de-registering This menu lets you delete one or more PCs connected to the terminal via LAN/WLAN (see Device management, page 68). !274 - SETUP / LAN ETHER / PC UNREG. 1With ! or , select the PC that you want to delete, then validate with OK. Fax Server configuration This function enables you, if you have a fax server, to select the way fax transmission is handled by the machine: direct transmission over the telephone line or transmission to the fax server over the local network. Configuring Fax server network parameters !834 - ADVANCED FCT / FAX SERVER / SRV-FAX NA 1Enter an identification E-mail address for your machine (refer to the administrator of the fax server to obtain this address) and press OK to confirm. !835 - ADVANCED FCT / FAX SERVER / IP ADDRESS 2Enter the IP address of the fax server and press OK to confirm.!836 - ADVANCED FCT / FAX SERVER / DOMAIN NAME 3Enter the domain name of the fax server and press OK to confirm. Configuring fax server function !831 - ADVANCED FCT / FAX SERVER / CONNEC. TYPE 1With ! or , select your option from the table below: 2 Press OK to confirm. Selecting the access mode !832 - ADVANCED FCT / FAX SERVER / ACCESS MODE 1With ! or , select your option from the table below: 2 Press OK to confirm. Lock the Fax server settings This function prevents access to all the Fax server settings of menu ! 83 - ADVANCED FCT / FAX SERVER. Before that you have to enter a lock code. !8331 - ADVANCED FCT / SERVER FAX / LOCK / LOCKING CODE 1Press !, enter 8331 using the keypad. 2Enter your lock code (4 digits) with the keyboard, NoteThis menu only appears if a PC is registered on the machine via the local network (see Device management, page 68). Parameter Signification DISABLEDThe machine sends directly documents over the telephone line. D IRECTThe machine sends documents to the fax server over the local network. Parameter Signification FAX SERVER ONLY All documents sent from the machine are transmitted to the fax server over the local network. TELEPHONE NETWORK ONLYAll documents sent from the machine are transmitted over the telephone network. AUTOMATIC Documents are transmitted to the fax server over the local network. If transmission fails, they are then transmitted over the telephone network. Downloaded From ManualsPrinter.com Manuals
MB290 - 38 - Parameters/Setup confirm with OK. 3Enter again your lock code (4 digits) with the keyboard, confirm with OK. 4Quit this menu by pressing the button. To access the Fax server settings locking menu: !8332- ADVANCED FCT / FAX SERVER / LOCK / LOCK ACCESS 1Press !, enter 8332 using the keypad. 2Enter the four-digit locking code with the keypad. 3Press OK to confirm. 4With the buttons ! or , choose ON and confirm with OK. 5Quit this menu by pressing the button. Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page format. Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine. To turn adjust to page mode on: !245 - SETUP / RECEPTION / ADJUST PAGE 1Press !, enter 245 using the keypad. 2Select the option ON or OFF and confirm with OK. 3To exit this menu, press . Received faxes reduction mode This menu allows you to reduce received faxes for printing. This adjustment can be automatic or manual. Automatic mode: This mode automatically resizes received faxes. To set automatic mode: !246 - SETUP / RECEPTION / REDUCTION 1Press !, enter 246 using the keypad. 2Select AUTOMATIC and confirm with OK. 3To exit this menu, press . Manual mode: The machine proposes a 70 to 100 % reduction. Outside these values, the machine beeps for error. This fixed reduction will be used when printing received documents, regardless of the used paper format.To set the manual mode: !246 - SETUP / RECEPTION / REDUCTION 1Press !, enter 246 using the keypad. 2Select FIXED and confirm with OK. 3Enter the reduction value (between 70 and 100) and confirm with OK. 4To exit this menu, press . Technical Parameters As delivered your machine is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: !29 - SETUP / TECHNICALS 1Press !, enter 29 using the keypad. 2Select the desired parameter and confirm with OK. 3With the keys ! or , modify the parameter settings by following the table below and press OK. ImportantIf a code is already registered, enter the old code before typing the new one. Parameter Signification 1 - Scanning mode Default value of the scan mode resolution for the documents to be transmitted. 2 - TX headerImportant: this parameter is by default activated on the US model and cannot be modified. If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages. Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives. 3 - TX speedTransmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. 4 - Echo protectIf this parameter is on, the on-line echo will be reduced during long distance calls. Downloaded From ManualsPrinter.com Manuals
MB290 - 39 - Parameters/Setup 6 - EPT modeFor some long distance calls (satellite), the on-line echo may disturb the call. 7 - COM. displayChoice between transmission speed displayed or number of the page in progress. 8 - Eco energyChoosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice. Note: you can also access this parameter by pressing the key from the idle screen. 10 - RX headerIf this parameter is on, all documents received by your fax will include the subscriber’s header with his/her name, number (if available) fax print date and the page number. 11 - RX speedTransmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. However, it may be necessary to restrict the transmission speed for some calls. 12 - RingsNumber of rings to automatically start your machine. 13 - Discard sizeThe Discard Size parameter only defines the printing of received faxes. The number of lines of a document can be too high for the printing paper format. This parameter defines the threshold beyond which the extra lines are printed on a second page. Below this threshold, extras lines are deleted. If you choose ON, the threshold is set on 3 centimeters. If you choose OFF, the threshold is set on 1 centimeter. 20 - E.C.M.This parameter helps correct the calls made on disturbed telephone lines. It is used when the lines are weak or too noisy. Transmission times may be longer. Parameter Signification 25 - TEL ImpedanceThis parameter lets you choose between a complex impedance and a 600 Ohm impedance, depending on the telephone network your terminal is connected to. 73 - Improve rep @This parameter lets you automatically register the Internet address of your subscribers fax during a call (if available). 74 - Erase mailboxWhen the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender. At E-mail reception, the fax does not destroy the MBX message, it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment. This parameter is useful only if you have PC equipment. The memory capacity is limited, you need to empty your MBX or else new messages may not be received. 75 - Text Attchmt.Editing ON / OFF and printing the received Internet documents. 76 - Attchmt. form Default format of document sent on the Internet: PDF : monochrome or colour IMAGE : monochrome (TIFF) or colour (JPEG) 77 - LAN speedTo define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN). 80 - Toner save Makes printing lighter to save toner cartridge ink. 81 - Font numberStarts the printing of the log list. This parameter lets you set the default PCL font. The possible values are included between 5 and 128 included. The default value is 0 (Courier). Parameter Signification Downloaded From ManualsPrinter.com Manuals
MB290 - 40 - Parameters/Setup 82 - Form linesThis parameter lets you set the number of lines per page. This variable is linked to the PJL variables: PAPER and ORIENTATION. If you modify one of these variables, the Form Lines variable is automatically updated (only for the print job in progress) to respect the same spacing. The possible values are included between 5 and 128 inclusive. The default value is 60. 83 - Font pitchThis parameter lets you set the default font spacing, in characters per inch (the default font must be of type non-proportional). The possible values are included between 0,44 and 99,99 inclusive. The default value is 10,00. 84 - PtsizeThis parameter lets you set the default font height, in points (the default font must be of type proportional). The possible values are included between 4,00 and 999,75 (by step of 0,25). The default value is 12,00. 85 - Line termin.This parameter lets you define line breaks conversion: , and . The possible values are included between 0 and 3. The default value is 0. 86 - OrientationThis parameter lets you set the page orientation: portrait or landscape. The default value is portrait. 90 - RAW Port RAW network print port connection. 91 - Printer error timeoutTime-out before document being printed is deleted following a print error in PC print mode. 92 - Printer wait timeoutWait time-out for data from PC before the task is deleted in PC print. 93 - Replace formatPage format change. This parameter allows you to print a LETTER format document on A4 pages using the LETTER/A4 setting. Parameter Signification 95 - Symbol setThis parameter lets you set the default character set. The possible values are included between CS1 and CS30 included. The default value is CS1 (Roman8). 96 - NBR. WEP KeysNumber of WEP keys allowed (from 1 to 4). Parameter Signification Downloaded From ManualsPrinter.com Manuals