OKI MB290 User Manual

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Parameters/Setup
Printing the functions guide
!51 - PRINT / FUNCTIONS LIST
Press !, enter 51 using the keypad.
The printing of the functions guide starts.
Printing the logs
The incoming and outgoing logs list the last 30 
transmissions (incoming and outgoing) made by your 
machine.
An automatic print out will take place after every 30 
transmissions. However, you may request a print out at 
any time.
Each log (incoming or outgoing) contains a table with the 
following information:
• date and time of the incoming or outgoing document,
• subscriber’s number or E-mail address,
• transmission mode (Normal, Fine, SFine or Photo),
• number of pages sent or received,
• call duration,
• incoming or outgoing results: noted CORRECT if 
properly transmitted, 
or 
information codes for special calls (polling, manual 
subscribers, etc.)
• reason for call error (example: your subscriber does 
not answer).
To print the logs:
!54 - PRINT / LOGS
Press !, enter 54 using the keypad.
The printing of the logs starts. The incoming and outgoing 
logs are printed on the same page.
Print the list of setups
To print the list of setups:
!56 - PRINT / SETUPPress !, enter 56 using the keypad.
The printing of the list of setups starts.
Font printing
You can print the list of fonts installed on your machine at 
any time.
To print PCL fonts:
!59 - PRINT / PCL FONTS
To print SG Script fonts:
!50 - PRINT / SGScript FONTS
Lock the machine
This function prevents non-authorized people from 
accessing the machine. An access code will be required 
every time someone wants to use the device. After each 
use, the device will lock automatically.
Before that you have to enter a lock code.
!811 - ADVANCED FCT / LOCK / LOCKING CODE
1Press !, enter 811 using the keypad.
2Enter your lock code (4 digits) with the keyboard, 
confirm with OK.
3Enter again your lock code (4 digits) with the 
keyboard, confirm with OK.
4Quit this menu by pressing the   button.
Lock the keyboard
Every time you use your machine, you will have to enter 
your code.
!812 - ADVANCED FCT / LOCK / LOCK KEYBD.
1Press !, enter 812 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons ! or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button. ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
ImportantIf a code is already registered, enter 
the old code before typing the new 
one.
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Parameters/Setup
Lock the numbers
This function locks dialling and the numerical keypad is 
disabled. Transmissions are only possible from numbers 
included in the directory.
To access the number interlocking option:
!813 - ADVANCED FCT / LOCK / LOCK NUMBER
1Press !, enter 813 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons ! or , choose DIRECT ONLY
and confirm with OK.
5Quit this menu by pressing the   button.
Lock the Internet settings
This function prevents access to all the Internet settings 
of menu !9 - E-MAIL.
As a matter of fact, any untoward change to these settings 
might result in repeated connection failures. You can still 
send documents to an E-mail address (!95) and get 
connected (!93).
To access the Internet settings locking menu:
!814 - ADVANCED FCT / LOCK / LOCK 
PARAMETERS
1Press !, enter 814 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons ! or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Lock the SMS service
This function prevents access to the SMS service.
To access the SMS service locking menu:
!815 - ADVANCED FCT / LOCK / LOCK SMS
1Press !, enter 815 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons ! or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Lock the Media service
This function prevents access to the Media service. The 
access code will be required every time someone wants 
to use the USB key functions:
• analyse the contents of a connected USB key,
• print from a USB key, delete files,
• archive received faxes on a USB key.To access the Media service locking menu:
!816 - ADVANCED FCT / LOCK / LOCK MEDIA
1Press !, enter 816 using the keypad.
2Enter the four-digit locking code with the keypad.
3Press OK to confirm.
4With the buttons ! or , choose ON and confirm 
with OK.
5Quit this menu by pressing the   button.
Read the counters
This function allows you to view the activity counters for 
your machine at any time.
According to your needs, you can read the counters for:
• sent pages,
• received pages,
• scanned pages,
• printed pages.
Sent pages counter
To view the number of pages sent from your machine:
!821 - ADVANCED FCT / COUNTERS / SENT PAGES
1Press !, enter 821 using the keypad.
2The number of sent pages appears on the screen.
3Quit this menu by pressing the   button.
Received pages counter
To view the number of pages received on your machine:
!822 - ADVANCED FCT / COUNTERS / RECEIVED 
PG
1Press !, enter 822 using the keypad.
2The number of received pages appears on the 
screen.
3Quit this menu by pressing the   button.
Scanned pages counter
To view the number of pages scanned on your machine:
!823 - ADVANCED FCT / COUNTERS / SCANNED 
PAGE
1Press !, enter 823 using the keypad.
2The number of scanned pages appears on the 
screen.
3Quit this menu by pressing the   button.
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Parameters/Setup
Printed pages counter
To view the number of pages printed on your machine:
!824 - ADVANCED FCT / COUNTERS / PRINTED PG
1Press !, enter 824 using the keypad.
2The number of printed pages appears on the 
screen.
3Quit this menu by pressing the   button.
Display the consumables status
You can read at any time the remaining toner in the 
cartridge. This level appears in percentage.
!86 - ADVANCED FCT / CONSUMABLES
1Press !, enter 86 using the keypad.
2The available toner percentage appears on the 
screen.
3Quit this menu by pressing the   button.
Calibrate your scanner
You can do this operation when the quality of photocopied 
documents is not satisfactory anymore.
!80 - ADVANCED FCT / CALIBRATION
1Press !, enter 80 using the keypad. Confirm 
with OK.
2The scanner is triggered and a calibration is done 
automatically.
3At the end of the calibration, the machine comes 
back to the screen saver
.
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Directory
Directory
Your multifunction machine lets you create a directory by 
memorising subscriber records and subscriber lists. Your 
machine can store up to 250 subscriber records, which 
you can group in 20 subscriber lists.
For all subscriber records or subscriber lists you may 
create, consult, modify or delete contents. You can also 
print the directory.
Furthermore, your machine lets you create and manage 
your phone directory from your PC Kit. For more 
information on this feature, refer to chapter PC Features, 
page 63.
Creating subscribers record
To create subscribers record:
!11 - DIRECTORY / NEW CONTACT
1Press !, enter 11 using the keypad.
2Enter the NAME of your contact with the 
alphanumerical keypad (20 characters maximum), 
confirm with OK.
3Enter the TEL number of your contact with the 
numerical keypad (30 digits maximum), confirm 
with OK.
4At this stage, you may associate an e-mail address, 
an FTP address or an SMB address to your 
subscriber. 
If you do not wish to do so, confirm with OK and 
refer to step 5.
To associate an e-mail address:
• Enter the E-Mail address of your subscriber and 
confirm with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK.
• Refer to step 5.
Or to associate an FTP address:
• Do not enter the e-mail address and confirm 
with OK.
• Enter the FTP address of the contact (for 
example: 134.1.22.9), then confirm with OK.
• Enter the FTP user name (for example: Durand) 
then confirm with OK.
• Enter the password of the FTP user, then 
confirm with OK.
• If necessary, enter the file destination directory (when this field is not completed, the files are 
stored directly under the root) of the FTP server 
(for example: server name / Durand). Confirm 
with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK. 
• Refer to step 5.
Or to associate a shared address (SMB address):
• Do not enter the e-mail address and confirm 
with OK.
• Do not enter the FTP address and confirm 
with OK.
• Enter the SMB address of the contact (for 
example: \\PCJohn\SharedFolder[\JohnFiles] 
or \\134.2.279.85\SharedFolder[\JohnFiles]). 
The length of the SMB address is limited to 80 
characters. Confirm with OK.
• Enter the SMB user name (for example: John) 
then confirm with OK.
• Enter the password of the SMB user, then 
confirm with OK.
• Check or correct the file destination directory 
(for example: \SharedFolder[\JohnFiles]). When 
this field is not completed, the files are stored 
directly under the root of your contact’s station 
(for example: \\PCJohn\). Confirm with OK.
• Define the attachment format (Image or PDF) 
then confirm with OK. 
• Refer to step 5.
5Choose the RECORD NO from your directory with 
the numerical keypad or accept the displayed 
number, and confirm with OK.
6Select W. ASSOC. KEY if you want to assign a 
shortcut key (letter) to your subscriber record. The 
first available letter appears, use ! or  to choose 
another letter. Confirm with OK.
7Select the appropriate transmission RATE to send 
faxes among the values 2400, 4800, 7200, 9600, 
12000, 14400 and 33600 using ! or . Confirm 
with OK. 
The maximum speed can be used if the telephone 
line is of good quality, meaning appropriate, 
without echo. NoteThis field may be left empty if you only 
want to associate an e-mail address, 
an FTP address or an SMB address to 
your subscriber.
In this case, press the OK key and 
refer to step 4.
ImportantIf your multifunction machine is 
connected to a PABX, you may 
insert a pause for dial tone after the 
outgoing local prefix dialling.
To insert a pause for dial tone (/ 
sign), press simultaneously the 
C
TRL and M keys, or long press the 
0 (zero) key on the numerical 
keypad until the / sign is displayed.
For more details, refer to Local 
prefix, page 35.
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Directory
Creating subscribers list
To create subscribers list:
!12 - DIRECTORY / NEW GROUP
1Press !, enter 12 using the keypad.
2Enter the LIST NAME with the alphanumerical 
keypad (20 characters maximum), confirm 
with OK.
3 CALLED NUMBER: use ! or  to select from 
existing records the contacts of your list and 
confirm with OK. Repeat this operation for each 
subscriber you want to add to your list.
4Enter the GROUP NUMBER assigned to your list 
with the numerical keypad or accept the displayed 
number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
!13 - DIRECTORY / MODIFY
1Press !, enter 13 using the keypad.
2With ! or , browse the directory and select the 
record or list you want to modify by pressing OK.
3With ! or , browse the entries of the selected 
record or list. Press OK when the entry you want to 
modify appears on screen.
4The cursor appears at the end of the line. Press C 
to delete characters.
5Enter the new entry and confirm with OK.
6Repeat the operations for each line you want to 
modify.
Deleting a record or a list
To delete a subscribers record or list:
!14 - DIRECTORY / CANCEL
1Press !, enter 14 using the keypad.
2With ! or , browse the directory and select the 
record or list you want to delete by pressing OK.
3Press OK to confirm the deletion.
4Repeat the operations for each record or list you 
want to delete.
Printing the directory
To print the directory:
!15 - DIRECTORY / PRINTPress !, enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
Importing a directory
You can import an existing directory of contacts into your 
multifunction machine as an electronic file. This file must 
be in a specific format and must not comprise more than 
500 entries.
The process of importing a directory uses electronic mail 
as the transfer mechanism. The electronic file containing 
the directory is received and processed as an e-mail 
attachment.
How to structure the file
The electronic file containing the data in the directory 
must be structured into lines or records each comprising 
five fields separated from one another by a unique 
character (a tab stop, a comma or a semi-colon). The 
lines themselves are separated by a line break (carriage 
return).  ImportantIn the directory, the letter G placed 
next to a name identifies a 
subscribers group.
ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also print the directory with 
menu !55 - PRINT / DIRECTORY.
ImportantImporting a new directory 
completely overwrites any 
existing directory entries.
Fields Contents
NameA unique identifier in your directory, up to 20 
characters long. 
This field is mandatory; the name should not 
include the field separator character.
Fax 
numberYour contacts’ fax number, without spaces or 
dots, can be up to 30 characters long 
(including any * and # characters). 
This field may be left empty, for instance, in 
the case of contacts to whom you only send 
e-mails.
E-mail 
addressYour contacts’ e-mail address or FTP 
address or SMB address.
Can be up to 80 characters long, but must 
not comprise the field separator character. 
Any other characters may be used in this 
field, which can also be left blank.
Shortcut 
keyA capital letter (A to Z), unique to the 
directory, which is associated with a specific 
contact and enables quick selection. 
As with the two previous fields, this field can 
be left blank.
SpeedThe fax transmit speed over the PSTN. If 
you do not specify a value, the default speed 
is the maximum speed. This field may be left 
blank if all your fax transmissions are 
handled by a fax server.
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Directory
Example:
Smith;0123456789;[email protected];J;8
Jones;01987654321;;@;8
OConnor;0123469874;[email protected];U;8
The rate is coded on a number, see the following board:
How to a import a directory
To import a directory:
!17 - DIRECTORY / IMPORT
1Press !, enter 17 using the keypad.
2With ! or , select ON to authorise the 
importation of a directory. Confirm with OK.
3Create your directory on a PC in a file whose 
structure corresponds to that set out above. In 
order to be recognised as a directory, the file name 
must include the word directory and must have a 
.csv extension. For example: smithdirectory01.csv, 
jonesdirectory.csv, or simply directory.csv.
4Create an e-mail addressed to your multifunction 
machine E-mail address, attach the file to it, and 
send your message via your mail server.5Your multifunction machine will receive the e-mail 
containing the directory when it connects to the 
mail server, and will automatically import the 
attached file into its directory.
6Repeat the procedure as many times as required, 
for instance to update all the LAN faxes on your 
network with the same directory.
To disable importing:
!17 - DIRECTORY / IMPORT
1Press !, enter 17 using the keypad.
2With ! or , select OFF to prevent users from 
importing a directory.
3Press OK to confirm.
Exporting a directory
You may also export a directory from your machine as a 
text file, and send it to any mail client (be it PC or fax 
based), in the form of an e-mail attachment entitled 
directoryxxx.csv.
To export the directory:
!18 - DIRECTORY / EXPORT
1Press !, enter 18 using the keypad.
2Enter the e-mail address of the PC or other fax 
machine to which you want to export the directory.
3Press OK to confirm.
4Repeat the procedure as many times as required, 
for instance to update all your fax machines or send 
the same file to several PC users on your local 
network. ImportantYou must enter a value for at least 
one of the Fax number or E-mail 
address fields. To enter a blank line, 
key in four field separator characters 
in a row.
Note@ alone is the indication that no 
associated key is assigned to the 
entry.
Rate Code number
2400 5
4800 4
7200 3
9600 2
12000 1
14400 0
33600 8
ImportantYou must always enter the field 
separator character, even if one or 
more of the fields are left blank.
In the example above, which uses a 
semi-colon as a separator, the entry 
for « Jones » lacks both E-mail 
address and shortcut key.
ImportantImporting a new directory completely 
overwrites any existing directory 
entries on the machine.
Once your machine has a complete 
directory, we advise you to disable 
importing in order to protect the data 
already on the machine.
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Directory
LDAP Server
The LDAP server allows you to access a directory server, 
for contacts or lists of contacts (maximum 500 recipients).
The LDAP function can be switched on only once there 
are at least 50 free entries in the multifunction machines 
local directory. If this is not the case a message will ask 
you to delete the necessary number of entries.
Configuration
To configure access to a LDAP directory server:
!191 - DIRECTORY / LDAP SERVER / ADDRESS
1Enter the LDAP IP address or server name.
2Press OK to confirm.
!192 - DIRECTORY / LDAP SERVER / IDENTIFIER
1Enter the identifier for connecting to the server.
2Press OK to confirm.
!193 - DIRECTORY / LDAP SERVER / PASSWORD
1Enter the password for connecting to the server.
2Press OK to confirm.
!194 - DIRECTORY / LDAP SERVER / DN BASE
1Enter the database name.
2Press OK to confirm.
!195 - DIRECTORY / LDAP SERVER / PORT
1Enter the port number for connection to the server 
(0 to 9999, default value is 389).
2Press OK to confirm.
Accessing server contacts
When the LDAP function on your multifunction machine is 
switched on, you can send documents or e-mails to 
contacts in the servers directory.
This is what happens when you search for a contact: 
when you enter the first letter of the recipients name, all 
the entries in the servers directory which begin with this 
letter will be alphabetically added to the local ones.
If there are too many entries on the server, a message will 
ask you to enter more of the letters in the name to refine the search.
Adding LDAP entries in the local directory
You can add a remote contact or list to the multifunction 
machine’s local directory.
To add a remote contact or list to the local directory:
1Press !, enter 13 using the keypad.
2With ! or , browse the directory entries and 
select the remote contact or list you want to add in 
the local directory. Confirm with OK.
3The name of the remote contact or list appears on 
screen. Press OK until the screen below appears:
4With ! or , select the option LOCAL and confirm 
with OK.
The remote contact is automatically copied in the local 
directory of your multifunction machine. You may now 
modify, if necessary, the details of the contact (see 
Modifying a record, page 45).
Saving/Restoring the directory 
(Smart card option)
This function enables you to save the contents of your 
directory on a Smart card and restore them on your 
machine.
To save the contents of your directory on your Smart 
card:
!161 - DIRECTORY / SAVE/LOAD / SAVE
1Press !, enter 16 using the keypad.
2Select SAVE to save directory entries on the Smart 
card and confirm with OK.
3Insert your Smart card.
To restore the contents of your directory from your Smart 
card:
!162 - DIRECTORY / SAVE/LOAD / LOAD
1Press !, enter 16 using the keypad.
2Select LOAD to restore directory entries from the 
Smart card and confirm with OK.
3Confirm with OK.
4Insert your Smart card. NoteThe LDAP server must be compatible 
with LDAPv2 or prior versions.
NoteThe *** symbols placed before a name 
identifies a remote contact, stored on a 
LDAP server (for example: 
***>DURAND).
NoteIf a list contains too many recipients, a 
message will inform you that the list 
cannot be used.
1  LOCAL
2>REMOTE
ImportantThis function is only available to 
service technician with Smart 
card.
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Calendar
Calendar
This function enables you to print the calendar for a year 
of your choice.
! 53 - PRINT / CALENDAR
1Press !, enter 5 using the keypad. Confirm 
with OK.
2Select CALENDAR using the ! or  button.
3Confirm with OK.
4Choose the year you want to print as calendar by 
entering the number on the numeric keypad (for 
example: 2009).
5Confirm with OK.
The calendar of the year requested is printed.ImportantThe printing is not possible on A5 
(or Statement) paper format.
NoteYou can also access the PRINT menu 
by pressing the   button.
NoteThe year must be between 1900 and 
2099. Use the C key to 
correct an entry.
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Network features
Network features
You may connect your multifunction terminal to an 
Ethernet or a wireless network.
However, practical knowledge of your computer 
configuration is required to set up a network.
Selecting the type of your local 
network
This parameter allows you to configure your terminal 
accordingly to the type of network you will install it in.
! 26 - SETUP / LOCAL NETWORK
1Select the desired network type using the ! or  
buttons  
- WLAN if using a wireless network 
- LAN ETHERNET if using a wired network
2Confirm with OK.
Ethernet network settings
Automatic configuration
We recommend that you carry out a manual configuration 
of your terminal. The automatic configuration of the local 
network settings may be considered, if your local network 
features a DHCP or BOOTP server that can dynamically 
assign addresses to the peripheral devices present on the 
LAN.
To automatically configure the local network settings:
! 2711 - SETUP / LAN ETHER / PARAMETERS / IP 
CONFIG. 
1Choose Automatic and press OK to confirm. The 
terminal scans the local network for a DHCP or 
BOOTP server that can assign it its settings 
dynamically (the message S
ELF-CONF is 
displayed).
2Once the message S
ELF-CONF has disappeared, 
check for the IP Address, Sub-network mask and 
Gateway address. If these are missing, you should 
carry out a manual configuration (see below).
Manual configuration
To configure your terminal manually, you should obtain 
the usual information used to set a peripheral device (IP 
address, sub-network mask, network and gateway 
address).To configure the local network setting manually:
 ! 2711 - SETUP / LAN ETHER / PARAMETERS / IP 
CONFIG.
1Choose Manual and press OK to confirm.
IP address
! 2712 - SETUP / LAN ETHER / PARAMETERS / IP 
ADDRESS
1Enter the IP address of your terminal and press OK 
to confirm.
Sub-network mask
! 2713 - SETUP / LAN ETHER / PARAMETERS /
 SUBNET MASK
1Enter the sub-network mask of your terminal and 
press OK to confirm.
Gateway address
! 2714 - SETUP / LAN ETHER / PARAMETERS /
 GATEWAY
1Enter the IP address of the network gateway and 
press OK to confirm.
IEEE Address (or Ethernet address) or MAC 
address
! 2715 - SETUP / LAN ETHER / PARAMETERS / IEEE 
ADDRESS
The Ethernet card of your terminal already has an 
unmodifiable, yet consultable, IEEE address.
NetBIOS names
These names, which can be used with the network 
options, are used to identify your terminal machine from a 
PC connected to a local network (for instance with the 
name IMP-NETWORK-1).
! 2716 - SETUP / LAN ETHER /PARAMETERS /
 NETBIOS 1
! 2717 - SETUP / LAN ETHER / PARAMETERS /
 NETBIOS 2
1Enter the selected name (15 characters max) and 
press OK to confirm.
Name servers
The WINS1 and WINS2 servers, used with the network 
options, allow access to terminals on other sub-networks 
by means of their NetBIOS name.
NoteThese two addresses must be filled in 
for the Scan To Disk function.
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 Network features
! 2718 - SETUP / LAN ETHER / PARAMETERS /
 WINS SRV. 1
! 2719 - SETUP / LAN ETHER / PARAMETERS /
 WINS SRV. 2
1Enter the IP address of each server, and press OK 
to confirm.
Connection to a domain (for instance with 
Windows NT, 2000 or XP)
The machine can identify itself on the local network by 
using the parameters of a user account, before it can, 
among others, archive documents by means of the Scan 
to Disk function.
Once these parameters have been filled in, they will be 
used by default, if you do not declare a user name and 
password when using the function.
Domain Login user name
! 2721 - SETUP / LAN ETHER /  DOM. LOGIN / USER
1Enter the user name for login on the local network, 
then validate with OK.
Domain Login password
! 2722 - SETUP / LAN ETHER /  DOM. LOGIN /
 PASSWORD
1Enter the password for login on the local network, 
then validate with OK.
Domain name
! 2723- SETUP / LAN ETHER /  DOM. LOGIN / DOM. 
NAME
1Enter the domain name of the local network, then 
validate with OK.
SNTP server configuration
The machine can automatically update its date and time 
when connecting to an SNTP server.
SNTP server address
! 2731- SETUP / LAN ETHER /  SNTP SERVER /
 ADDRESS
1Enter the name of the SNTP server, then validate 
with OK.
This name can be in the form of an IP address, a DNS 
address or a NetBIOS name.
SNTP server port
! 2732- SETUP / LAN ETHER / SNTP SERVER /
 PORT
1Enter the server port number, then validate 
with OK.
The port by default is port 123.
Activating the server access
! 2733- SETUP / LAN ETHER / SNTP SERVER /
 STATE
1With ! or , select ON to activate the SNTP 
server then validate with OK.
Time zone
! 2734- SETUP / LAN ETHER / SNTP SERVER / TIME 
ZONE
1With ! or , select the time zone where the 
terminal is located then validate with OK.
If you have activated the automatic summer time 
management, the TIME ZONE setting is initialised 
automatically (see Summer time / Winter time setting, 
page 33).
Summer time
! 2735- SETUP / LAN ETHER / SNTP SERVER /
 SUMMER TIME
1With ! or , select the appropriate time setting, 
WINTER TIME, SUMMER TIME +1 or SUMMER 
TIME +2, then validate with OK. NoteIf the terminal is set up in Automatic 
configuration mode (menu !2711), 
these addresses can be filled in 
automatically by certain DHCP 
servers.
NoteThis menu is not displayed if the menu 
AUTO ADJUST is activated (see 
Summer time / Winter time setting, 
page 33).
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