OKI MB290 User Manual

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USB Memory Key
Select the printing format (for JPEG files): A4 or 
LETTER (depending on model), or PHOTO and 
confirm with OK. 
Select the printing format: THICK or NORMAL 
and confirm with OK to start printing.
5Quit this menu by pressing the   button.
Delete your files located in the key
You can delete files located in your USB memory key.
! 061 - MEDIA / DELETE / MANUAL
1Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
MEDIA ANALYSIS appears on the screen.
2Select DELETE with the ! or  buttons and 
confirm with OK.
3Select MANUAL with the ! or  buttons and 
confirm with OK.
4You have three possibilities to delete your files:
-ALL, to delete all the files located in the USB 
memory key. 
Select ALL with the ! or  buttons and 
confirm with OK. 
You come back to the previous menu.
-SERIES, to delete a series of files located in the 
USB memory key. 
Select SERIES with the ! or  buttons and 
confirm with OK. 
FIRST FILE and the first indexed file appears 
on the screen. Select with the ! or   buttons 
the first file of the series to delete and confirm 
with OK. A star (*) appears on the left of the file. 
LAST FILE appears on the screen, select with 
the ! or  buttons the last file of the series to 
delete and confirm with OK. A star (*) appears 
on the left side of the file. 
Press the   button. 
You come back to the previous menu.
-SELECTION, to delete only one or several files 
located in the USB memory key. 
Select with the ! or  buttons the file to delete 
and confirm with OK. A star (*) appears on the 
left side of the file. 
Repeat this step for each file you want to delete. 
Press the   button. 
You come back to the previous menu.
5Quit this menu by pressing the   button.
Analyse the USB memory key content
After a period of inactivity, your machine will return to the 
main menu. To view the USB memory key again please 
proceed as follows:
! 07 - MEDIA / MEDIA ANALYSIS
1Press !, enter 07 using the keypad.
2The USB memory key analysis is started.
3You can print or delete the detected files located in 
your USB memory key. Refer to the previous 
chapters.
Save a document on a USB memory 
key
This function allows you to digitise and save a document 
directly in the folder OKI MB290\SCAN on a USB memory 
key. The folder OKI MB290\SCAN is created by the 
application.
1Place the document to be copied face down on the 
glass.
2Insert the USB memory key on the front side of the 
machine respecting the insertion way. 
The USB memory key analysis is started. 
When the analysis is finished, the MEDIA menu is 
displayed.
3Select 
SCAN TO with the ! or  buttons then 
confirm with the OK button. 
4Choose between 
B&W SCAN or COLOUR SCAN 
with the ! or  buttons and confirm with OK.
5With the alphanumerical keypad, give a name to 
the scan file (up to 20 characters) and confirm 
with OK.
6Choose the scan format between 
IMAGE and PDF, 
and confirm to start the scan and the recording of 
the document. 
IMAGE allows to have the same kind of file as a 
photo. 
PDF is a format for the digital documents 
creation. 
ImportantBefore digitalising a document, 
make sure that your USB memory 
key has sufficient disk space. If not, 
you can delete manually the files, 
see section Delete your files 
located in the key, page 61.
ImportantYou can also access this function in 
two other ways:
• by pressing the   button then 
by selecting SCAN-TO-MEDIA.
• by pressing the ! button from the 
screen saver then by typing 03 on 
the numerical keypad.
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USB Memory Key
The beginning button   immediately starts the scan 
and sends a file to the support with the parameters 
defined in the analysis format.ImportantWith the IMAGE format, if you have 
selected:
•BLACK&WHITE, the picture will 
be saved in TIFF format.
•COLOUR, the picture will be 
saved in JPEG format.
You can choose the image resolution 
that will be digitized to the USB 
memory key; the default resolution is 
AUTO.
Press the   button several times 
and select the resolution you require:
• Scanning in BLACK&WHITE:
-  icon: text resolution.
-  icon: photo resolution.
-  no icon: auto resolution.
• Scanning in COLOUR:
-  icon: text resolution.
- no icon: auto resolution.
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PC Features
PC Features
Introduction
The Companion Suite Pro software allows the connection 
of a personal computer with a compatible multifunction 
machine.
From the PC, you can:
• manage the multifunction machine, allowing you to set 
it up according to your needs,
• print your documents on the multifunction machine 
from your usual applications,
• scan colour, grey scale or black and white documents 
and edit them on your PC, or process them into text 
using the character recognition software (OCR).
Configuration requirements
The minimum configuration requirements for your 
personal computer are:
Supported operating systems:
• Windows 2000 with at least Service Pack 4,
• Windows XP x86 (Home and Pro) with at least Service 
Pack 1,
• Windows 2003 server for printing driver only,
• Windows Vista (32 and 64 bit),
• Mac OS 10.3 to 10.5,
• Linux (Redhat 9.0, Debian 4.0, Suse 10.2, Fedora 7 
and Ubuntu 7.10).
Processor:
• 800 MHz for Windows 2000,
• 1 GHz for Windows XP x86 (Home and Pro),
• 1 GHz for Windows Vista  (32 and 64 bit).
A CD-ROM drive
A free USB port or LAN port
600 Mbytes of available disk space for the installation 
RAM memory:
• 128 Mbytes minimum for Windows 2000,
• 192 Mbytes minimum for Windows XP x86 (Home and 
Pro),
• 1 GByte for Windows Vista  (32 and 64 bit).
Installation
This section describes the following installation 
procedures:
• full installation of the Companion Suite Pro software,
• installation of the drivers only using the Companion 
Suite Pro software,
• manual installation of the drivers only.
Installing the full software package
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
5The Products Installation screen appears. 
Place your cursor on A
LL PRODUCTS and confirm by 
left-click with the mouse.
 
NoteSee Mac/Linux CD ROM for more 
information about installation 
instruction.NoteThe full installation copies on your 
hard disk the software required for the 
good execution of the Companion 
Suite Pro kit, which is:
 
- Companion Suite Pro (machine 
management software, printer drivers, 
scanner, ...),
 
- Adobe Acrobat Reader,
- PaperPort.
You may already be the owner of a 
version of the software available in the 
installation CD-ROM.
 
In this case use the CUSTOMIZED 
installation, select the software that 
you want to install on your hard drive 
and confirm your choice.
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PC Features
6The welcome screen appears. Click on the NEXT 
button to launch the installation of the Companion 
Suite Pro in your PC.
7To continue, you need to accept the proposed 
license agreement.
8Click on the N
EXT button.
9The final installation is ready to be executed. Click 
on the I
NSTALL button. 
The following screen appears to indicate the 
progression of the installation.
10Click on OK to finish the installation.Your Companion Suite Pro kit is successfully installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via USB, 
refer to paragraph Adding a device connected via USB, 
page 68.
To connect the multifunction machine to the PC via the 
local network (LAN/WLAN), refer to paragraph Adding a 
device connected to the network, page 68.
You can start the multifunction machines management 
software from the menu S
TART > ALL PROGRAMS 
> OKIDATA > C
OMPANION SUITE PRO LL2 > COMPANION 
- D
IRECTOR or by clicking on the icon COMPANION - 
D
IRECTOR located on your desktop.
Installing the drivers using the Companion 
Suite Pro software
Turn your PC on. Open an account session with the 
administration rights.
1Open the CD-ROM drive, insert the installation CD-
ROM and close the drive.
2An installation procedure is automatically run  (Auto 
run). If it does not, double-click on setup.exe at the 
CD-ROMs root.
3A screen titled C
OMPANION SUITE PRO LL2 
appears. This screen allows you to install and 
uninstall the software, access the products user 
guides or browse the CD-ROM contents.
4Place your cursor on I
NSTALL PRODUCTS and 
confirm with left-click of the mouse.
5The Products Installation screen appears. 
Place your cursor on C
USTOMIZED and confirm by 
left-click with the mouse.
6Place your cursor on C
OMPANION SUITE PRO LL2 
and confirm with left-click of the mouse.
ImportantIf you have a firewall installed, you 
will be asked whether you want to 
authorize the MFServices 
application to access the network. 
Click Yes or Authorize (depending 
on your firewall) to authorize 
MFServices.exe to access the 
network.
Some firewalls also require port 
parametering. Check that ports upd 
137 and tcp 26 are open.
Note
: Windows XP with Service 
Pack 2 and above, and Windows 
Vista have a firewall installed by 
default.
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PC Features
7The welcome screen appears. Click on the NEXT 
button to launch the installation of the Companion 
Suite Pro kit on your PC.
8To continue, you need to accept the proposed 
license agreement.
9Click on the N
EXT button.
10Select I
NSTALL DRIVERS in the list and click on the 
N
EXT button. 11Select the destination folder for installation and 
click on the N
EXT button.
12The final installation is ready to be executed. Click 
on the I
NSTALL button.
13A screen informs you of the installation progress.
14Click on OK to finish the installation.
The Companion Suite Pro software is now installed on 
your PC.
You can now connect your multifunction machine.
To connect the multifunction machine to the PC via USB, 
refer to paragraph Adding a device connected via USB, 
page 68.
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PC Features
To connect the multifunction machine to the PC via the 
local network (LAN/WLAN), refer to paragraph Adding a 
device connected to the network, page 68.
Installing the drivers manually
You can install the printer and scan drivers manually 
without running any setup software.
USB print and scan drivers
1Locate your USB cable connectors and connect as 
shown below on the picture.
2Power on your multifunction machine. 
The PC detects the device.3Click on L
OCATE AND INSTALL DRIVER SOFTWARE 
(
RECOMMENDED). 
The following screen appears.
4Open the CD-ROM drive, insert the installation CD-
ROM and close the drive. 
The drivers are detected automatically.
5Select MB290 (PCL6) in the list and click on N
EXT.
6A screen informs you that the drivers have been 
installed. Click on the C
LOSE button.
You can now use the multifunction machine to print or 
scan your documents.
LAN print and scan drivers
It is possible to add LAN printers without installing the 
Companion Suite Pro software.
From the Printers windows (S
TART > CONTROL PANEL > 
P
RINTERS AND FAXES or START > CONTROL PANEL > 
H
ARDWARE AND SOUND > PRINTERS, depending on the 
operating system) select Add Printer and follow the 
instructions on screen. NoteThis installation mode is only possible 
on Windows 2000, XP and Vista.
ImportantIt is recommended to install the 
Companion Suite Pro software first 
and then to connect the USB cable 
to your machine (see Installing the 
full software package, page 63).
If you connect the USB cable before 
installing the Companion Suite Pro 
software the recognition system 
(plug and play) identifies 
automatically that new hardware has 
been added.
When you use this procedure, only 
printing and scanning functions are 
activated.
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PC Features
When asked for the drivers, insert the installation CD-
ROM. The drivers are detected automatically.
Installing PostScript print drivers
If you want to install Postscript print drivers for your 
multifunction machine, proceed as follows:
1Connect to the Adobe website (
http://
www.adobe.com/support/downloads/
product.jsp?product=44&platform=Windows
) and 
download the adequate universal driver installer.
2Launch the installation file on your computer and 
follow the instructions on screen.
3When asked for the PPD file, insert the Companion 
Suite Pro installation CD-ROM. The PPD file is 
located in the Drivers\PPD folder.
The PostScript printer is by default identified as OKI 
MB290 (PS) if it is connected to the PC via USB, or as 
OKI MB290 (PS) N
ETWORK if it is connected to an 
Ethernet or a wireless network.
Multifunction Terminals Supervision
The software that you have installed contains two 
multifunction machine management applications, 
C
OMPANION DIRECTOR and COMPANION MONITOR, which 
allow you to:
• check whether the multifunction machine is connected 
to your PC,
• monitor the multifunction machine activities,
• monitor the status of the multifunction machine 
consumables from the PC,
• quickly access the graphic editor applications.
To manage the multifunction machine, run the 
Companion Director application by clicking on the icon 
located on your desktop or from the menu S
TART 
>A
LLPROGRAMS > OKIDATA >COMPANION SUITE PRO 
LL2 > C
OMPANION - DIRECTOR.
Checking the connection between the PC 
and the multifunction machine
To check if the connection between the devices is good, 
run the C
OMPANION MONITOR software from the icon 
located on the desktop and check that the same 
information is displayed on the multifunction machine.
Companion Director
This graphical Interface allows you to run the utilities and 
the software to manage your multifunction machine.
Graphical presentation
Run the application by clicking on the COMPANION - 
D
IRECTOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > OKIDATA >COMPANION SUITE 
P
RO LL2 > COMPANION - DIRECTOR.
Utilities and applications activation
The Companion Suite Pro graphical interface allows you 
to run the following utilities and software:
•get H
ELP from the current documentation,
•run the P
APERPORT software (Doc Manager).
To run a software or utility contained in the Companion 
Suite Pro kit, place the cursor on it and left-click with the 
mouse.
Companion Monitor
Graphical presentation
Run the application by clicking on the COMPANION - 
M
ONITOR icon located on your desktop or from the menu 
S
TART >ALLPROGRAMS > OKIDATA >COMPANION SUITE 
P
RO LL2 > COMPANION - MONITOR.
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PC Features
From this screen you can monitor the information or 
configure your multifunction machine from the tabs:
•D
EVICE SELECTION: Displays the list of devices 
managed by the PC.
•C
OMPANION: Presents the multifunction machine 
screen.
•C
ONSUMABLES: Displays the consumables status.
•L
INKS: Displays links to the machine parameters and 
address book.
Device management
This tab shows the list of devices managed by the PC.
Adding a device connected via USB
Make sure that your multifunction machine is powered off. 
The connection between the PC and the machine 
requires a USB 2.0 shielded cable no more than 3 meters 
long.
1Locate your USB cable connectors and connect as 
shown below on the picture.
2Power on your multifunction machine. 
The PC detects the device and  the drivers are 
automatically installed.
3Once the installation is finished, a message 
indicates that the drivers are installed correctly.
You can now use the multifunction machine to print or 
scan your documents.
Adding a device connected to the network
You may connect your multifunction terminal to an 
Ethernet or a wireless network.
1Run the Companion Monitor application by clicking 
on the icon located on your desktop or from the 
menu S
TART > ALLPROGRAMS > OKIDATA > 
C
OMPANION SUITE PRO LL2 > COMPANION - 
 M
ONITOR.
2Click the plus sign or A
DD button.
3The list of devices detected on the network 
appears. Click on R
EFRESH to update the list. 
Detected devices appear with the following 
information:
4NetBIOS name (hardware identifier) or IP address 
(device’s identifier on the network).
5Network name (user-defined). To define the name 
of a device on the local network, refer to paragraph 
Network features, page 49.
6Select your multifunction machine and click OK. ImportantThe Companion Suite Pro software 
shall be installed to perform this 
operation.
ImportantThe Companion Suite Pro software 
shall be installed to perform this 
operation.
ImportantOnly devices found on the same 
local subnetwork as the PC are 
automatically detected and 
displayed. To add a device located 
on another subnetwork, refer to 
paragraph Adding manually a 
device connected to the network, 
page 69.
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PC Features
7Enter a registration name for your PC and click OK. 
The multifunction machine will use this name to 
identify your PC.
8Click on the OK button.
9Select the desired print language for your printer 
and click on N
EXT.
10The next window lists the different features of the 
printer that are about to be installed. Click on the 
N
EXT button.
11The window indicating that the installation 
procedure was successful pops up. Click on the 
F
INISH button.
Adding manually a device connected to the 
network
This procedure applies when your PC and the device to 
add are installed on different subnetworks.
1Run the Companion Monitor application by clicking 
on the icon located on your desktop or from the 
menu S
TART > ALLPROGRAMS > OKIDATA > 
C
OMPANION SUITE PRO LL2 > COMPANION - 
M
ONITOR.
2Click the plus sign or A
DD button.
3Click A
DD MANUALLY.
4Type the IP address or the NetBIOS name of the 
device that you wish to add. You can test the 
connection between the PC and the device by 
clicking T
EST THE CONNECTION.
ImportantThe IP address can vary depending 
on the network configuration of the 
device. We recommend that you use 
the NetBIOS name instead.
If the connection test fails, an error 
message appears with the reason 
for failure. Use the information on 
screen to solve the problem then 
test the connection again.
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PC Features
5A message informs you when the connection is 
established. Click OK twice.
6Enter a registration name for your PC and click OK. 
The multifunction machine will use this name to 
identify your PC.
7Click on the OK button.
8Select the desired print language for your printer 
and click on N
EXT.
9The next window lists the different features of the 
printer that are about to be installed. Click on the 
N
EXT button.
10The window indicating that the installation 
procedure was successful pops up. Click on the 
F
INISH button.
Selecting the current device
Only one device at a time may be connected to the PC. 
The current device may be selected by clicking on the 
radio button corresponding to the device.
Please note that it is not possible to get both LAN and 
WLAN connections working at the same time for a single 
device.
Status of the connection
The status of the connection between the current device 
and the PC is indicated by a colour. The following table 
defines the possible states of the connection.
Device parameters
1Select a device by clicking on its line in the list and 
click on P
ROPERTIES to configure the scanning 
parameters to be applied for this device when you 
use the S
CAN TO function.
2Select the desired scan M
ODE in the drop-down 
menu.
3Select the desired scan R
ESOLUTION in the drop-
down menu.
Colour State
YellowConnection in progress.
GreenConnection established.
RedThe PC cannot connect to the device.
Check the USB or network connection. Colour State
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