Nokia 6560 User Guide

							32Copyright © Nokia 2003
6 The phone book
Your phone includes a phone book that can 
store up to 500 contact names with up to five 
phone numbers per contact. The phone book 
can also store up to four text entries per contact, 
such as notes or addresses.
 An entry in the phone book can consist of a 
number only or a name and a number.
 You cannot enter the same name twice.  
If you try to save a name that is already  
in the phone book, the phone asks if  
you want to add the number to an  
existing contact.
  VIEW CONTACTS
There are several ways to view the contacts in your phone book:
 At the start screen, use the up and down arrows on the Scroll key to 
view your contacts.
Select Contacts > Find, and enter the first letter of the name. If more 
than one name appears, scroll to the name you want.
  SAVE NAMES AND NUMBERS
You have several options for saving names and numbers. 
Quickly save a number
1Enter the phone number using the keypad. 
2Press and hold Options. 
Phone book 
						

							Nokia 6560 User Guide 33Copyright © Nokia 2003The phone book
Quickly save a name and number
1Enter the phone number using the keypad.
2Select Options > Save.
3Enter a name and press OK.
4Press Done to return to the start screen.
Save an entry using the Contacts menu
1Select Contacts > Add contact. 
2Enter a name and press OK.
3Enter a number and press OK > Done to return to the start screen.
  SAVE A TEXT ENTRY WITH A NAME
Once you have added a contact to your phone book, you can add up to 
four text entries, such as an e-mail address, a mailing address, or a note 
to that contact.
Note: Text entries can only be added to existing contacts. For 
instance, you cannot enter an e-mail address until you have 
selected a name to add the address to.   
1Find the name or number to which you want to add text. 
2Select Details > Options > Add detail > E-mail address, Street 
address, or Note. 
3Add your text, and press OK. 
4Press the End key to return to the start screen. 
  RETRIEVE INFORMATION
You can retrieve numbers from the phone book several different ways.
Retrieve numbers 
1At the start screen, select Contacts > Find.
2Enter the desired name. 
3When the name appears, press the Talk key to call the number. 
						

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Retrieve information with shortcuts
You may want to use some of these shortcuts or alternate methods for 
retrieving a contact.
 Press Contacts, enter the first letter of the name, scroll to the name, 
and press Details.
 At the start screen, press the up or down Scroll key to immediately 
enter your list of names, scroll to the name you want, and press Details. 
 Press the Talk key to access a list of your last dialed calls, scroll to the 
one you want to dial, and press the Talk key again. 
  MENUS
The phone book has several options from which you can choose. These options 
appear when you press Contacts. Use the scroll keys to move to the menu 
you want to use. 
Find—Search for a specific entry.
Add contact—Add a new contact to your phone book.
Edit name—Edit an existing contact.
Delete—Delete names and numbers one by one or all at once.
Add number—Add a number to an existing contact. 
Settings—Check the phone book memory status and change the  
scrolling view. 
1-touch dialing—Assign up to eight keys for speed dialing. 
Voice tags—Allows you to playback, change, or delete your voice tags.
Caller groups—The caller groups feature enables you to identify callers by 
the ringing tone or graphic that you have assigned to their group. A group 
can be as small as one person or as large as your entire phone book. You 
can define the ringing tone and graphic for up to five predefined groups 
in your phone book. 
						

							Nokia 6560 User Guide 35Copyright © Nokia 2003The phone book
  CHANGE CONTACTS VIEW
You can view your phone book in two different ways:
Name list—Shows all the names that are stored in your phone book.  
Four names appear on the screen at a time. 
Name and number—Shows individual names and numbers. Only one name 
and its corresponding phone number appears on the screen at a time.
In all views, you can use the Scroll key to move up and down through the 
list of names. 
To change contacts view:
1Select Contacts > Settings > Contacts view. 
2Scroll to the view you want and press Select.
  EDIT A NAME OR NUMBER
You can edit a name, a number, or both.
1Retrieve the name or number you wish to edit.
2Select Details > Options > Edit number or Edit name. 
3Edit the name or number and press OK. 
  ERASE STORED NAMES AND NUMBERS
Erasing stored names and numbers removes them from your phone.  
Once you delete an item, you can restore it only by reentering it.
Delete a number from a contact
1Retrieve the contact you want to edit.
2Select Details > Options > Delete number.
3When the message Delete? appears, press OK. 
						

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Delete the contact
1Select Contacts > Delete > One by one. 
2Scroll to the entry you want to erase and press Delete.
3When the message Delete all details? appears, press OK.
  DELETE THE ENTIRE PHONE BOOK
These steps delete all contacts in your phone book.
1Select Contacts > Delete > Select > Delete all.
2When you see the message Are you sure?, press OK. 
3Enter your security code, and press OK.
  ADD A SECOND NUMBER  
TO A NAME
There are several ways to add a number to an 
existing name in the phone book. Once you 
choose to add a number, you can select one of 
the following number type locations in which 
to store the second number: General, Mobile, 
Home, Work, or Fax. 
From the phone book
1Select Contacts > Add number. 
2Scroll to the name to which you want to add the number, and  
press Add.
3Select General, Mobile, Home, Work, or Fax. 
4Enter the number and press OK.
From the start screen
1Enter the phone number using the keypad. 
2Select Options > Add to contact. 
  
						

							Nokia 6560 User Guide 37Copyright © Nokia 2003The phone book
3Scroll to the name to which you want to add the number and  
press Add. 
4Scroll to the desired number type and press Select.
By retrieving the name
1Retrieve the name to which you would like to add a second number. 
2Select Details > Options > Add number. 
3Scroll to the desired number type, and press Select. 
4Enter the number, and press OK. 
Change the number type
Once you have saved a name with two numbers, you can change the 
number type for either of the phone numbers. (For example, you can 
change the type if you saved a number as General and you want to 
 
change it to Home.)
1Retrieve the name from the phone book.
2Press Details, and scroll to the number you want to change. 
3Select Options > Change type.
4Scroll to the number type you would like and press Select.
Specify a primary number 
If any contacts in your phone book have multiple numbers, specify the 
number that you dial most often (for that name) as the primary number. 
By assigning the most-used number as primary, you 
 
are telling the phone to dial that number when you select the name for 
dialing—a great time saver when you dial names with two numbers. 
1Retrieve the name for which you want to select a primary number. 
2Press Details, and scroll to the number you want to set as the  
primary number. 
3Select Options > As primary number. 
Primary number set appears on the screen.  
						

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  CREATE CALLER GROUPS
Your phone allows you to create caller groups for listings with similar 
attributes in your phone book. The five available default caller groups 
 
are Family, VIP, Friends, Business, and Other. Each group has attributes 
that can be defined by the user: Group name, Group tone, and Group logo. 
ADD A NAME AND PHONE NUMBER
1Once you have retrieved the desired name and number from the 
phone book, select Details
 > Options > Caller groups. 
2Scroll to the desired caller group (for example, Family), and press Select.
SET A RINGING TONE AND GRAPHIC 
1Select Contacts > Caller groups.
2Scroll to one of the caller groups and press Select.
3Scroll to one of the following functions and press Select.
Rename group—Enter the new name for the caller group and press OK.
Group ringing tone—Scroll to the desired tone and press OK. Default 
is the tone selected for the currently selected profile. 
Group logo—Scroll to On, Off, or View, and press Select.
Group members—Press Select to view group members. To add or 
remove a member, select Options
 > Add name or Remove name.
  CHECK MEMORY STATUS
You can learn what percentage of phone memory is free and what 
percentage has been used. 
Select Contacts > Settings > Memory status.  
						

							Nokia 6560 User Guide 39Copyright © Nokia 2003Call history
7 Call history
Your phone provides a call log that registers 
information about calls you make and receive. 
 
The call log keeps track of:
 Missed calls
 Received calls
 Dialed numbers
 Time spent on calls
  CHECK MISSED, RECEIVED, OR DIALED CALLS
1From the start screen, select Menu > Call log. 
2Scroll up or down to select Missed calls, Received calls, Dialed 
numbers, Delete recent call lists, or Call timers.
For missed, received, and dialed numbers, a phone number (or the 
name associated with a number in the phone book) appears.
3Scroll up or down to the number or name you want, and press Options.
4For missed, received, and dialed names or numbers, select from the 
options in the following list:
Call time—Shows the date and time when the call was connected, if you 
have set the phone clock. 
Send message—Allows you to write and send a text message to numbers 
listed in the call log.
View number—Shows a number when the contact name appears in the 
call list. 
Edit number—Allows you to edit the number shown on the screen and 
select from a list of options, which includes adding the number to a contact. 
						

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Save—Saves the number in your phone book.
Add to contact—Allows you to add the number to an existing contact.
Delete—Removes the number from the call log.
Call—Allows you to call the number that just called your phone.
To dial any number that appears on the phone screen, press the Talk key.
MISSED CALLS Your phone stores the numbers of calls you have missed. When you miss a 
call, missed call(s) appears, along with the number of calls missed.
You are notified of missed calls only if your phone was turned on in the 
original service area of your service provider.
Note: If you chose the Forward if not answered option in Call 
Forwarding, your phone treats these forwarded calls as missed 
calls. See 
“Call forwarding” on page 45.
DIALED CALLS, RECEIVED CALLS
Your phone stores the numbers of the last several calls you have dialed  
or received. 
  CLEAR CALL LISTS
Your phone uses call lists to track numbers for incoming, outgoing, and 
missed calls. You can delete some or all of the numbers that appear in the 
call log. You can delete dialed numbers, received call numbers, or missed 
call numbers. 
1From the menu, select Call log > Delete recent call lists.
2Scroll to the option you would like to clear and press Select.
Warning: You cannot undo this operation. 
						

							Nokia 6560 User Guide 41Copyright © Nokia 2003Call history
  CALL TIMERS
Your phone uses call timers to track the amount of time you spend on 
each call. You can review phone use by checking the call timers.
1From the menu, select Call log > Call timers.
2Scroll up or down through the options described in the following list:
Duration of last call—Shows the time used for the last call made.
Duration of dialed calls—Shows the time used for all outgoing calls 
since you reset the timers.
Duration of received calls—Shows the time used for all received calls 
since you reset the timers.
Duration of all calls—Shows the time used for all calls that have 
been made and received since you reset the timers.
Clear timers—Clears (erases) all call timers for the currently selected 
phone number. Your phone includes separate timers for each number 
used, with the exception of the life timer.
Warning: This action cannot be undone. If you use this feature to 
log the amount of time spent on calls, you may want to record the 
information in the call timers before you clear them.
Note: The actual invoice for calls and services from your service 
provider may vary, depending on network features, rounding off 
for billing, taxes, and so forth.
Note: Some timers may be reset during service or software upgrades.