Nitsuko Nvm-desktop Messaging Users Guide

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Chapter 4: Message Cabinets and Action Buttons
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To delete co-worker from your Send List:
1. Select a name in your Send List.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
2. Click the Send List Deletebutton.
To mark a message as Urgent or Confidential, or to request a Return Receipt:
For more information on Urgent and Confidential Messages, or Return Receipts, review
your NVM-Series User Guide or ask your System Administrator.
1. Check the Address Screen Urgent, Confidential and/or Return Receipt boxes.
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Chapter 4: Message Cabinets and Action Buttons
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Record and Send Voice Mail Messages (ContÕd)
Using the Address Screen (ContÕd)
To select the time and date for a Future Delivery message:
You can only do this if you initially chose to place a Future Delivery message. Turn back
to page 38 for more.
To learn about Future Delivery messages, refer to your NVM-Series User Guide or ask
your System Administrator.
1. Select the time inside the Timedialog box.
2. Type in the new time using the format HH:MM AM/PM (hours, minutes, AM or PM).
3. Select the date inside the DATEdialog box.
4. Type in the new date using the format MM/DD (month and day).
Sending Your Message
To send a message:
1. Using one of the previous methods, add co-workers to the Send List.
For Future Delivery Messages, be sure to enter the delivery time and date.
2. Click .
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Chapter 4: Message Cabinets and Action Buttons
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Compose and Send Email Messages
Composing Your Email Message
You can send email messages right from NVM-Desktop Messaging, without having to launch or
learn a separate email program. Select co-workers to receive carbon copies of your message and
even add file attachments to your mail.
To compose your email message:
1. Click . You see:
2. Click E-Mail. You see the Compose New Mail screen:
If you have the Use Native E-Mail Send Dialogoption enabled, you will see the new mail
screen for your native email program instead.
3. Enter data into the following Compose New Mail fields:
lTo : . . . . . . . . . . . . . . . . . . . . . . . .Enter the message recipient (i.e., anyone with a valid
internet address). Click the To :button to see a list of your
co-workers. See Adding Recipients from a List of Names
one page 49..
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Chapter 4: Message Cabinets and Action Buttons
The Button
Compose and Send Email Messages (ContÕd)
Composing Your Email Message (ContÕd)
lCc: . . . . . . . . . . . . . . . . . . . . . . . .Assign the addresses of recipients who should receive a
Òcarbon copyÓ of your message. Click the Cc:button to
see a list of your co-workers. See Adding Recipients from
a List of Nameson page 49.
lBcc: . . . . . . . . . . . . . . . . . . . . . . . .Include the addresses of recipients who should receive a
blind Òcarbon copyÓ of your message. The message recipi-
ent is unaware of who receives a blind carbon copy. See
Adding Recipients from a List of Nameson page 49.
lSubject: . . . . . . . . . . . . . . . . . . . .Type in the subject of your message.
lAdd Attachments  button . . . . . . .Used this button to add attachments to your email mes-
sage (see Adding Attachments to Your Messageon
page 51).
lMessage . . . . . . . . . . . . . . . . . . . .Type in the text of your message.
lCertified . . . . . . . . . . . . . . . . . . . .Check in the Certified box to send a Certified (return
receipt) email message. You will be notified when the
message recipient reads your message. This option is
for internal email only.
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Adding Recipients from a List of Names
NVM-Desktop Messaging allows you to select message recipients from a list of names Ñ rather
than typing email addresses manually. You will find this to be helpful when you are not sure of a
name and donÕt want the message rejected by your mail server.
To add recipients from a list of names:
1. While in the Compose New Mail screen, click  ,  , or  .
You see:
2. Use the following buttons and options:
lShow Names from the . . . . . . . . .Select the list of names from which you want to
choose. You should have a Personal Address Bookand
any other lists provided by your email server.
lType Name or Select from List . .Start typing the recipients name in this box. NVM-
Desktop Messaging will do a Òlook aheadÓ and display
the name that most closely matches what you type.
The name becomes highlighted in the address list.
lAddress List . . . . . . . . . . . . . . . . .This list shows the names in the address book you
have selected. Use the scroll bars or cursor keys to
scroll through the list and find the name you want. You
can shift click to select a consecutive range of names,
or Ctrl click to select a non-consecutive group.
lRecipient List . . . . . . . . . . . . . . . .Shows the list of message recipients.
Address ListRecipient List
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Chapter 4: Message Cabinets and Action Buttons
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Compose and Send Email Messages (ContÕd)
Adding Recipients from a List of Names (ContÕd)
lSelect . . . . . . . . . . . . . . . . . . . . . .Moves the highlighted names from the Address List to
the Recipient List.
lNew . . . . . . . . . . . . . . . . . . . . . . . .Lets you add entries to Address Books, create personal
distribution lists and associate additional contact infor-
mation for your entries. This button is the same as the
New button in your native email program. Refer to the
documentation that came with that program for the
specifics.
lProperties . . . . . . . . . . . . . . . . . . .Shows the mail properties (such as the postoffice) of
the selected address. This button is the same as the
Properties button in your native email program. Refer
to the documentation that came with that program for
the specifics.
lFind . . . . . . . . . . . . . . . . . . . . . . .Allows you to search for names in the active Address
List. You can search for first names, last names, or por-
tions of names. This button is the same as the Find but-
ton in your native email program. Refer to the docu-
mentation that came with that program for the specifics.
3. Click  when you are done.
You return to the Compose New Mail screen. NVM-Desktop Messaging automatically
adds your selections to your recipient list.
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Adding Attachments to Your Message
An attachment is a file that is sent along with your message. When the message recipient
receives your message, they can extract the file you have attached and save it to their hard disk.
You can attach any valid Windows file such as a document, image, spreadsheet and graph.
To add attachments to your message:
1. While in the Compose New Mail screen, click  . You see:
2. Use the Drives, List Files of Typeand navigation windows to locate the attachment you
want to add.
3. Click  to add the file into the attachment list. You can click  later on if you
want to delete it.
4. When you are done adding attachments, click  .
You return to the Compose New Mail screen. The attachment will be sent along with your
message.
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Chapter 4: Message Cabinets and Action Buttons
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Compose and Send Email Messages (ContÕd)
Editing Your Message
Use the Compose New Mail editing functions to edit your message, subject and addresses, if
required.
To edit your message:
1. Select a portion of your message, subject or address.
2. Click FileñEdit. You see:
3. Use this screen to cut, copy and paste text.
You can also use the standard Windows editing shortcuts Ctrl-x, Ctrl-c and Ctrl-v.
Canceling Your Message
If you change your mind and donÕt want to send your message, cancel it.
To cancel your message:
1. Click FileñExit or click  .
You return to the Message Pane.
Sending Your Email Message
When you are done composing and addressing your email message, it is time to send it.
To send your email message:
1. Click . You see:
2. Click OKto return to the Message Pane.
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Listening To Your Messages (Private Listen)
The Private Listen button lets you listen to your messages, your mailbox name, your Park and
Page message and your mailbox greetings privately from your telephone. If you have a sound card
installed, Private Listen always calls your telephone instead. If you donÕt have a sound card, use
the Private Listen button as an alternative to double-clicking on a message in the Message Pane.
To listen to your messages:
1. Highlight a message in the Message Pane and click   .
OR
Drag and drop a message from the Message Pane onto the  button. You see:
2. When your telephone rings, answer it (by speaking) and go to step 3. If you donÕt answer or
your phone is busy, you see:
Click OKto cancel and return to the Message Pane.
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Chapter 4: Message Cabinets and Action Buttons
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Listening To Your Messages (Private Listen) (ContÕd)
3. You hear ÒReadyÓand the Listen Options screen appears:
4. Select from the following options:
lPREV. MSG and NEXT MSG . . .Click these buttons to skip to the previous or next mes-
sage in your mailbox. This lets you review all your
messages without returning to the Message Pane. If the
next or previous message is a fax or email, you auto-
matically switch to the appropriate viewer.
lPLAY . . . . . . . . . . . . . . . . . . . . . .Click PLAYto start playing the currently selected
message.
lPAUSE . . . . . . . . . . . . . . . . . . . . .Click PAUSEto alternately start and stop message
playback.
lFrom: . . . . . . . . . . . . . . . . . . . . . .Shows you who the message is from.
lSubject: . . . . . . . . . . . . . . . . . . . .Type in a few words of text to identify the message. This
text will display in the Subject field of the Message Pane.
lMessage Radio Button . . . . . . . . .Check this button to listen to the selected voice mail
message.
lName Radio Button . . . . . . . . . . .Check this button to listen to your recorded mailbox
name. Turn to page 38 for more on recording your
name.
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