Nitsuko Nvm-desktop Messaging Users Guide

							8. To start using NVM-Desktop Messaging right away, turn to Chapter 3, The Main Screen and
Message Pane.
OR
To customize additional NVM-Desktop Messaging options, turn to Chapter 5: Advanced
Setup Options.
NVM-Desktop Messaging15
Chapter 2: Installation
Email Setup
2
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							Chapter 3:
The Main Screen and Message Pane
Understanding the Main Screen
The NVM-Desktop Messaging Main Screen is divided into six sections:
lThe Menu Items(see Chapter 5) . . .for setting advanced messaging options for your mailbox.
lThe Message Pane . . . . . . . . . . . .showing all the messages in the Message Cabinet you
have selected.
lThe Message Cabinets . . . . . . . . .storing the three categories of messages (New, Held
and Saved).
lThe Message Action Buttons . . . .providing one-click access to the messaging features
you use the most.
lThe Help Bar . . . . . . . . . . . . . . . .listing a brief description of each item on the Main
Screen as you pass your mouse over it.
lThe Date and Time Bar . . . . . . . .displaying the current date and time.
NVM-Desktop Messaging17
Chapter 3: The Main Screen and Message Pane
3
3
Menu Items
Message Action
Buttons
Message Pane
Message Cabinets
Help Bar
Date and Time Bar
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							Chapter 3: The Main Screen and Message Pane
Using the Message Pane
The Message Pane displays the voice mail, email and fax mail messages in the active Message
Cabinet. (For more on Message Cabinets, see page 35.) Each time you start NVM-Desktop
Messaging, it uses two rules to sort the messages in the Message Pane: the sort order set in your sub-
scriber mailbox and the type of message. If your mailbox is set up for First-In-First-Out (FIFO), your
oldest messages display first. (This is the default setting.) If your mailbox is set up for Last-In-First-
Out (LIFO), your newest messages display first. In addition, your email messages always display
after your voice and fax messages. Your system administrator can explain more about these options.
For each message, the Message Pane shows:
lThe Message Type . . . . . . . . . . . .Each message type has a unique icon.
is for voice mail messages. The icon is normally
gray. If it is red, the message was marked by the
sender as Urgent.
is for fax mail messages. If it is red, the message
was marked by the sender as Urgent.
is for email messages. Normally, the square in
the upper right corner of the icon is blue.
lThe Message Length . . . . . . . . . .For voice mail messages, this is the total length of the
recorded message. For voice mail messages, the length
is  shown in seconds (e.g., 10.1S) if it is less than one
minute long. Otherwise, it is shown in minutes (e.g.,
1.2M). For fax mail messages, the length is shown in
pages (e.g., 1P is a one page fax). Length does not
apply to email messages.
18The Active Message Cabinet
Message Type
and Length
Message Sender
Message DateMessage Time Message Subject
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							Click  to sort your messages by type (cur-
rent session only), Your messages sort in the following
order: voice, fax, email.
lThe Message Sender . . . . . . . . . .This field shows who sent you the message.
For voice mail messages (and fax mail messages for-
warded without a comment), this field shows callerÕs
Subscriber Mailbox name, if programmed. If not pro-
grammed, it shows the callerÕs extension number. This
field does not use the extension name programmed in
the telephone system.
For voice and fax mail messages, this field shows the
name and/or number of the outside caller if Caller ID
is set up to provide this information. If not set up, it
shows Outside Caller.
For email messages, this field shows the email name of
the caller. This name is determined by your email serv-
erÕs setup. This is the same as the name that appears in
the Fromfield in your email program.
Click  to sort your messages by sender
(current session only). They are sorted alphabetically
according to the first letter shown in the Fromfield.
lThe Message Date . . . . . . . . . . . .This field shows the date the message arrived.
Click  to sort your messages by date (cur-
rent session only). Note that MHS and VINES email
systems cannot sort email by date.
lThe Message Time . . . . . . . . . . . .This field shows the time the message arrived.
Click  to sort your messages by time (current
session only).
lThe Message Subject . . . . . . . . . .This field shows the subject of the message.
For voice mail messages (and fax mail when you are
viewing the fax), the subject is the optional text you
can enter when you listen to the message. This helps
identify the content of the message on screen without
having to listen to it each time. See page 20 for more
on assigning a subject to a message.
For email messages, this is the text in the Subjectfield
of your email program. You cannot sort your messages
by subject.
NVM-Desktop Messaging19
Chapter 3: The Main Screen and Message Pane
Using the Message Pane
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							Listening to Voice Mail Messages from the Message Pane
To listen to a voice mail message:
1. Click on the voice mail message in the Message Pane and press Enter.
OR
Double-click on the voice mail message in the Message Pane.
If your PC has a sound card installed, you can normally skip to step 3. If the message you
select was marked as Confidential, you can send the message to your phone for private
listening (see step 2 below), or play the confidential message over your PC speakers.
You see:
2. When your phone rings, lift the handset or press SPKand say Òhello.Ó
After a few seconds, you hear: Ready.
3. You see the Listen Options screen. Use this screen to review your message, as follows:
lPREV. MSG and NEXT MSG . . .Click these buttons to skip to the previous or next mes-
sage in your mailbox. This lets you review all your
messages without returning to the Message Pane. If the
next or previous message is a fax or email, you auto-
matically switch viewers.
lPLAY . . . . . . . . . . . . . . . . . . . . . .Click PLAYto play the currently selected message.
lPAUSE . . . . . . . . . . . . . . . . . . . . .Click PAUSEto alternately start and stop message
playback.
lFrom: . . . . . . . . . . . . . . . . . . . . . .Shows you who the message is from.
lSubject: . . . . . . . . . . . . . . . . . . . .Type a few words of text to identify the message. This
text will display in the Subject field of the Message Pane.
lFile Menu Item and
Message Radio Button . . . . . . . . .If you donÕt have a sound card, these options are dis-
abled in this mode. If you have a sound card, go to
Saving Your Voice Mail Messages on the next page.
4. Click Exitto leave the Listen Options screen and return to the Message Pane.
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Chapter 3: The Main Screen and Message Pane
Listening To Your Voice Mail Messages
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							Saving Your Voice Mail Messages
If you have a sound card installed, you can save voice mail messages as Windows audio-visual
(wav) files. Once saved, you can attach these files to your email, use them in multimedia presen-
tations, archive them in a database or permanently save them on your hard disk. Note that you
cannot save a voice mail message as a wav file if you are in the Private Listen mode. For more
on Private Listen, turn to page 53.
To save a voice mail message as a wav file:
1. Access your message. You see the Listen Options screen.
2. Click File.
3. Click Save As.
4. In the File namebox, type in the name you want to use for your message. Do not change
the file extension. Also, leave the Save file as typebox unchanged.
5. If necessary, select the drive and folder in the Network, Drivesand Foldersboxes.
You can optionally check the Read onlybox to save your message in read only format.
This prevents you and co-workers from opening the saved attachment and unintentionally
changing it.
6. Click OKto save your message.
NVM-Desktop Messaging21
Chapter 3: The Main Screen and Message Pane
Listening To Your Voice Mail Messages
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Chapter 3: The Main Screen and Message Pane
Reading Your Email Messages
Viewing Email Messages from the Message Pane
To view an email message:
1. Click on the email message in the Message Pane and press Enter.
OR
Double-click on the email message in the Message Pane.
2. You see the Email Viewer screen (sample message shown). Use this screen to review and
process your email.
If you have the option Use Native E-Mail Send Dialog enabled, your native email pro-
gramÕs new message screen will launch instead. Turn to page 73 for more.
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							NVM-Desktop Messaging23
Chapter 3: The Main Screen and Message Pane
Reading Your Email Messages
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The Email Viewer Fields
lFrom: . . . . . . . . . . . . . . . . . . . . . .This field shows who sent you the message.
lSent: . . . . . . . . . . . . . . . . . . . . . . .This field shows the date and time the message was sent.
lTo : . . . . . . . . . . . . . . . . . . . . . . . .This field shows your name.
lcc: . . . . . . . . . . . . . . . . . . . . . . . . .This field shows the names of co-workers that were
Òcarbon copiedÓ on your message. This means they
have received copies of your message.
lbcc: . . . . . . . . . . . . . . . . . . . . . . . .This field is blank for all messages you receive.
lSubj: . . . . . . . . . . . . . . . . . . . . . . .This field shows the subject of the message.
lMsg: . . . . . . . . . . . . . . . . . . . . . . .This field contains the message text.
lCertified . . . . . . . . . . . . . . . . . . . .If this box is checked, the message sender will receive
a notification when you read the message.
lAttachments: . . . . . . . . . . . . . . . .This field shows all the attachments to your message (if
any). These are separate files that you can save to your
hard disk. See Saving Your Email Attachmentson page
25 for more.
Using the Email Viewer Buttons
 . . . . . . . . . . . . . . . . . .Go to the previous message in your Message Pane.
NVM-Desktop Messaging will activate whichever
mode is appropriate for your message. For example, if
the previous message is a fax mail message, the Fax
Viewer will automatically launch.
 . . . . . . . . . . . . . . . . . . . . .Close the Email Viewer and return to the Message Pane.
 . . . . . . . . . . . . . . . . . .Go to the next message in your Message Pane.
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Chapter 3: The Main Screen and Message Pane
Reading Your Email Messages
Printing and Saving Email Messages
To print an email message:
1. Click FileñPrint message.
The displayed email will automatically print on your default printer.
To change your printerÕs setup options:
1. Click FileñPrinter Setup.
You see the printer setup screen for your default printer.
To save the text of your email message:
1. Click FileñSave message as. You see:
2. In the File namebox, type in the name you want to use for your fax message. Leave the
Save file as typebox unchanged.
3. If necessary, select the drive and folder in the Network, Drivesand Foldersboxes.
You can optionally check the Read onlybox to save your file in read only format. This
prevents you and co-workers from opening the saved text and unintentionally changing
the message text.
4. Click OKto save your message.
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