Nitsuko Nvm-desktop Messaging Users Guide

							NVM-Desktop Messaging35
Chapter 4: Message Cabinets and Action Buttons
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Chapter 4:
Message Cabinets and Action Buttons
Managing Messages With The Message Cabinets
What Are Message Cabinets?
Located beneath the Message Pane, the Message Cabinets are electronic Òfile drawersÓ in which
you store voice mail, email and fax mail messages. There are three Message Cabinets:
lNew Messages . . . . . . . . . . . . . . .All your new messages automatically go into this cabinet.
lHeld Messages . . . . . . . . . . . . . . .Held messages are those to which you have partially
listened. NVM-Desktop Messaging holds them in this
cabinet until you have time to sort them out.
lSaved Messages . . . . . . . . . . . . . .The Saved Messages cabinet holds all the messages
you have saved. These messages are saved permanent-
ly in NVM-Series memory. They will remain in this
cabinet until you delete them. Note that viewing an
email or fax mail message automatically saves it.
Knowing Which Cabinet You Are In
You can tell which cabinet you are in by the position of the Message Cabinet drawer. The drawer
is out for the cabinet you are in. The drawers are in for the other cabinets. In the screen above,
you are in the New Messages cabinet.
Knowing How Many Messages Are In a Cabinet
The numbers to the right of the Message Cabinet names show the number of messages currently
in the cabinet. In the screen above:
lThe New Messages Cabinet has six messages.
lThe Held Messages Cabinet has one message.
lThe Saved Messages Cabinet has three messages.
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Holding and Saving Messages
You can use the Message Pane to either hold or save messages. You do this by dragging a new
message to either the Held Messages or Saved Messages Message Cabinet. Note that you cannot
drag an email message to the Held Messages cabinet.
To move a message to a different Message Cabinet:
This is an easy way to move New Messages to either the Held Messages cabinet or the
Saved Messages cabinet. 
1. Click on a message in the Message Pane.
2. While holding the left mouse button down, drag the message to the destination cabinet.
For example, if you drag a new message to the Saved Messages cabinet, NVM-Desktop
Messaging saves the message.
The Message Cabinet Hierarchy
Think of the Message Cabinets as a three tier hierarchy (see below). For email, you can always
drag a message to a cabinet lower in the hierarchy (e.g., from New to Saved), but you cannot
drag a message up in hierarchy (e.g., from Saved to New). You can, however, drag a voice mail
or fax mail message into any cabinet.
Erasing Messages
To erase a message from any Message Cabinet:
You can also use the Erase Action Button to erase messages. Turn to page 64 for more on
using this button.
1. Click on the message you want to erase.
2. Press Delor Delete. You see:
3. Click Ye sto erase the message.
OR
Click Noto return to the Message Pane without erasing.
Chapter 4: Message Cabinets and Action Buttons
Managing Messages with the Message Cabinets
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Chapter 4: Message Cabinets and Action Buttons
Using the Message Action Buttons
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What Are The Message Action Buttons?
There are eight Message Action Buttons just above the Message Pane. Use these buttons to send
messages and access a host of other voice mail features.
 . . . . . . . . . . . . . . . . . . . .Record and Send Messages
Record and send voice mail messages and greetings.
You can also compose and send email messages.
 . . . . . . . . . . . . . . . . . . . .Private Listen
Listen to the highlighted voice mail message through
your phone. If you donÕt have a sound card, this is the
same as double-clicking a voice mail message in the
Message Pane.
 . . . . . . . . . . . . . . . . . . . .Message Check
Check on the status of voice mail message you sent,
and the status of fax mail you sent for which you
recorded a comment.
 . . . . . . . . . . . . . . . . . . . .Message Forward
Forward the highlighted voice mail or fax mail mes-
sage to a co-worker, or the highlighted email to anyone
with an internet email address.
 . . . . . . . . . . . . . . . . . . . .Message Reply
Reply to the highlighted voice mail, fax mail or email
message.
 . . . . . . . . . . . . . . . . . . . .Make Call
Automatically place a call to the sender on the high-
lighted voice mail or fax mail message.
 . . . . . . . . . . . . . . . . . . . .Erase Message
Erase (delete) the highlighted voice mail, email or fax
mail message.
 . . . . . . . . . . . . . . . . . . . .Mailbox Status
Shows the status of the telephone connection to your
subscriber mailbox.
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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages
You can record and send messages to your co-workers. NVM-Desktop Messaging can deliver
these messages right away or you can mark them for Future Delivery. In addition, you can record
your mailbox name, your own mailbox greeting or your Park and Page message. If you need to
learn more about these features, refer to your NVM-Series User Guide or ask your System
Administrator.
To record and send a voice mail message, or to record a greeting:
1. Click . You see:
2. Click Voice. You see:
3. When your phone rings, lift the handset or press SPK and say Òhello.Ó
After a few seconds, you hear: Ready.
You see:
4. Select the type of voice recording you want to make.
lMessage . . . . . . . . . . . . . . . . . . . .Voice Mail message.
lFuture Delivery . . . . . . . . . . . . . .Future Delivery Voice Mail message.
lName . . . . . . . . . . . . . . . . . . . . . .Your voice mailbox name.
lPage Greeting . . . . . . . . . . . . . . . .Your Paging Message (if you have Park and Page set up
in your phone system).
lGreeting 1-3 . . . . . . . . . . . . . . . . .Your personal Mailbox Greeting. You can record all three
greetings: your active greeting and your two alternate
greetings.
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Chapter 4: Message Cabinets and Action Buttons
The Button
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5. Click RECORDand start recording your greeting.
6. While recording, you can use the following controls:
lPLAY . . . . . . . . . . . . . . . . . . . . . .Plays the recorded message or greeting.
lPAUSE . . . . . . . . . . . . . . . . . . . . .Pauses your recording. Press RECORDto start recording
again.
lSTOP . . . . . . . . . . . . . . . . . . . . . .Stops your recording. You have to stop or pause before
you can save your recording. You can also press STOP
and RECORDto rerecord your message.
lRECORD . . . . . . . . . . . . . . . . . . .Starts recording, or restarts recording if you have paused.
lSAVE . . . . . . . . . . . . . . . . . . . . . .Saves your recording.
lCANCEL . . . . . . . . . . . . . . . . . . .Cancels your recording without saving it.
lSlider Bar . . . . . . . . . . . . . . . . . . .Drag the slider to go forward or backward in your
message. You may find this helpful if you want to edit
(rerecord) parts of your message.
7. Click SAVE. 
What happens next depends on the type of message you recorded.
lIf you recorded a Name, Page Greeting or Mailbox Greeting, you return to the message pane.
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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
lIf you recorded a voice mail message, you see the Address Screen. (Turn to page 41 for more
on using this screen.)
lIf you recorded a Future Delivery voice mail message, you see the Future Delivery Address
Screen. (Turn to page 46 for more on using this screen.)
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Chapter 4: Message Cabinets and Action Buttons
The Button
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Using the Address Screen
The Address Screen lets you select a co-worker or a group of co-workers that will receive your
voice message. You do this by placing names into the Send List from your companyÕs Main
Directory or from your own Personal Directory. You can also use the Address Screen to mark the
message as Urgent, Confidentialor Return Receiptrequested.
To load your companyÕs Main Directory into the Address Screen:
1. Click Load main directory. You see:
You can move the scroll bar up and down to view the names in your Main Directory.
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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
Using the Address Screen (ContÕd)
To add co-workers to your Personal Directory:
Method 1
1. Load the Main Directory into the Address Screen.
2. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
3. Click the Personal Directory Addbutton.
Method 2
1. Load the Main Directory into the Address Screen.
2. Click Add to Personal Dir.
3. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
4. If you selected a single name, double-click or press Enterto add it to your Personal Directory.
OR
If you selected a range or group of names, press Enterto add them to your Personal Directory.
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Chapter 4: Message Cabinets and Action Buttons
The Button
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To delete a co-worker from your Personal Directory:
1. Select a name in your Personal Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
2. Click the Personal Directory Deletebutton.
To add co-workers in your Personal Directory to your Send List:
1. Select a name in your Personal Directory.
2. Double-click the selected name.
OR
Press Enter.
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Chapter 4: Message Cabinets and Action Buttons
The Button
Record and Send Voice Mail Messages (ContÕd)
Using the Address Screen (ContÕd)
To add co-workers to your Send List:
Method 1
1. Load the Main Directory into the Address Screen.
2. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
3. Click the Send List Addbutton:
Method 2
1. Load the Main Directory into the Address Screen.
2. Click Add to Send List.
3. Select a name in the Main Directory.
You can shift click to add a consecutive range of names, or Ctrl click to add a non-con-
secutive group of names.
4. If you selected a single name, double-click or press Enterto add it to your Send List.
OR
If you selected a range or group of names, press Enterto add them to your Send List.
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