NEC Property Management System Communication Interface Specification

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Property Management System - Communication Interface Message Formats
Group 
Announcement 
Setting (PMS)
Figure 4-33   Group Announcement Setting (PMS)
Message fields are:
Group ID -- Group number to set. If the group number is less than six digits, left 
justify the number and fill the remaining bytes with space (20H) characters.
Time -- Time for which a group announcement call is set. Format used is 
HHMM using military time.
Source -- Code for the source of the group announcement setting. Possible 
values are:
1 -- Guest Extension.
2 -- Attendant.
3 -- Administration Extension.
4 -- Property Management System.
Type -- Code for the type of announcement. The values for the code are 
determined by the site, and therefore cannot be listed here.
Ty p e
01234 6 89 15
STX SA UA EI FTC MSC FC 6 4
02H‘1’‘!’‘L’
03H xx
ETX BCC11
19 20 21 22
‘1’‘9’‘1’‘7’‘9’Group ID Time
Source 
						

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Message Formats Property Management System - Communication Interface
Group 
Announcement 
Cancellation (PMS)
Figure 4-34   Group Announcement Cancellation (PMS)
Message fields are:
Group ID -- Group number to cancel. If the group number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Blank -- Field contains four space (20H) characters.
Source -- Code for the source of the group announcement setting. Possible 
values are:
1 -- Guest Extension.
2 -- Attendant.
3 -- Administration Extension.
4 -- Property Management System.
01234 6 89 15
STX SA UA EI FTC MSC FC 6 4
02H‘1’‘!’‘L’
03H xx
ETX BCC1
19 20 21
‘1’‘9’‘1’‘6’‘A’Group ID Blank
Source 
						

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Property Management System - Communication Interface Message Formats
Room Move/Swap/Copy (Model 60)
This message group is used exclusively by the Model 60 version. The Function 
Codes are:
20-1 -- Room Move
20-2 -- Room Swap
20-5 -- Room Copy
Room Move leaves the second extension’s maid status unchanged, cancels the 
second extension’s Room Cut-Off and sets all other data to that of the first 
extension. The first extension’s maid status is set to ‘1’, Room Cut-Off is set, Do 
Not Disturb and Message Waiting is reset, Wake Up is cancelled, Language is set 
to ‘0’ and Guest Name and Group Number are cleared.
Room Swap completely exchanges the data between the first and second 
extensions.
Room Copy completely copies the data from the first extension to the second 
extension. The data for the first extension is unchanged.
Figure 4-35   Room Move/Swap/Copy
Message fields are:
FC-- There are three functions: (FTC-FC)
20-1 -- Room Move
20-2 -- Room Swap
20-5 -- Room Copy
First Extension -- This is the source extension number. If the extension number 
is less than six digits, left justify the number and fill the remaining bytes with 
space (20H) characters.
Second Extension -- This is the destination extension number. If the extension 
number is less than six digits, left justify the number and fill the remaining bytes 
with space (20H) characters.
‘2’‘0’‘1’‘7’**FirstSecond
** Multiple Function Codes use this message. See below.Extension Extension
01234 6 89 15 2122
STX SA UA EI FTC MSC FC 6 6
02H‘1’‘!’‘L’03H xx
ETX BCC 
						

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Message Formats Property Management System - Communication Interface
Room Data Change
This message group uses multiple Feature Codes. The code pairs are as follows 
(first number is the Feature Code, second number is the Function Code):
21-1 -- Room Data Change 60 (Model 60)
21-2 -- Group Formation
21-3 -- Group Cancellation
21-4 -- Reservation Setting
21-5 -- Reservation Cancellation
21-6 -- Guest Name Change (Model 60)
61-1 -- Room Data Change 90 (Model 90)
61-3 -- Room Status Change (Model 90)
61-4 -- Room Key Status Change (Model 90)
All messages designated “Model 60” are used only by the Model 60 version; all 
messages designated “Model 90” are used only by the Model 90 version. The other 
messages are used by either the Model 60 or the Model 90 version.
Room Data 
Change 60
Figure 4-36   Room Data Change 60
01234 6 89 15
STX SA UA EI FTC MSC FC 6 1
02H‘1’‘!’‘L’
03H xx
ETX BCC1
16 17 18
Stay‘2’‘1’‘1’‘3’‘1’Extension Language 
						

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Property Management System - Communication Interface Message Formats
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Language -- Language category for the guest. The possible values are:
0 -- Not specified
1 -- Japanese
2 -- English
3 -- German
4 -- French
5 -- Spanish
6 -- Chinese
7 -- Russian.
Stay -- Room stay. The possible values are listed below:
Group Formation
Figure 4-37   Group Formation
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Group ID -- Group number to join. If the group number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Stay
1
2
3
4VIP
No
Ye s
No
Ye sOut
No (Key is not in key rack.)
No (Key is not in key rack.)
Yes (Key is in key rack.)
Yes (Key is in key rack.)
‘2’‘1’‘1’‘7’‘2’ExtensionGroup ID
01234 6 89 15 2122
STX SA UA EI FTC MSC FC 6 6
02H‘1’‘!’‘L’03H xx
ETX BCC 
						

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Message Formats Property Management System - Communication Interface
Group 
Cancellation
Figure 4-38   Group Cancellation
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Zero -- Six zero (‘0’) characters.
Reservation 
Setting
Figure 4-39   Reservation Setting
The only message field is the extension number which is being reserved. If the 
extension number is less than six digits, left justify the number and fill the 
remaining bytes with space (20H) characters.
Reservation 
Cancellation
Figure 4-40   Reservation Cancellation
The only message field is the extension number which is having reservation 
cancelled. If the extension number is less than six digits, left justify the number and 
fill the remaining bytes with space (20H) characters.
‘2’‘1’‘1’‘7’‘3’ExtensionZero
01234 6 89 15 2122
STX SA UA EI FTC MSC FC 6 6
02H‘1’‘!’‘L’03H xx
ETX BCC
‘2’‘1’‘1’‘1’‘4’Extension
01234 6 89 1516
STX SA UA EI FTC MSC FC 6
02H‘1’‘!’‘L’03H xx
ETX BCC
‘5’‘2’‘1’‘1’‘1’Extension
01234 6 89 1516
STX SA UA EI FTC MSC FC 6
02H‘1’‘!’‘L’03H xx
ETX BCC 
						

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Property Management System - Communication Interface Message Formats
Guest Name 
Change
Figure 4-41   Guest Name Change
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Display Name -- The display name of the guest. The name must be left justified, 
and any remaining space must be filled with space (20H) characters.
Room Data 
Change 90
Figure 4-42   Room Data Change 90
This message is to be used only if the extension has been checked in.
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Group ID -- Group number for the extension. If the group number is less than 
six digits, left justify the number and fill the remaining bytes with space (20H) 
characters.
‘2’‘1’‘2’‘6’‘6’ExtensionDisplay
01234 6 89 15 3031
STX SA UA EI FTC MSC FC 6 15
02H‘1’‘!’‘L’03H xx
ETX BCC
Name
‘6’‘1’‘4’‘6’‘1’ExtensionGroup ID
KeyLanguageDisplay
VIP
Data AData BRoom
Status
01234 6 89 15 21
STXSAUAEIFTCMSCFC661
02H‘1’‘!’‘L’
ETX BCC
111116
22 23 24 25 26
35
42 45 50 51
Name Cleaning
Status
03H xx 
						

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Message Formats Property Management System - Communication Interface
Room Status -- Room status. This flag is used in conjunction with the cleaning 
status flag to determine the status of the room.
Cleaning Status -- Cleaning status. The possible combinations with room status 
are listed below:
Key -- Room key status:
0 -- Key is in the key rack.
1 -- Key is not in the key rack.
VIP -- VIP category:
0 -- Guest is not a VIP.
1 -- Guest is a VIP.
Language -- Language category for the guest. The possible values are:
0 -- Not specified
1 -- Japanese
2 -- English
3 -- German
4 -- French
5 -- Spanish
6 -- Chinese
7 -- Russian.
Display Name -- The display name of the guest. The name must be left justified, 
and any remaining space must be filled with space (20H) characters.
Data A & B-- Condition Data A and B. The contents of the option data are to be 
assigned on an individual hotel basis.
2
20
1Stay, Departure Day
Stay, Departure Day, Cleaning in progress Room
1
1Clean
0
1Status of the Room
Stay (Occupied)
Stay, Cleaning in progress
1
12
3Stay, Cleaning ended
Stay, Inspected 
						

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Property Management System - Communication Interface Message Formats
Room Status 
Change
Figure 4-43   Room Status Change
If Room Status is set to ‘0’ and Cleaning Status is set to either ‘3’ or ‘4’, the room 
data is cleared.
If Room Status is set to ‘0’ and the previous Room Status had been ‘1’ or ‘2’, Room 
Cut-Off is set and the Group registration is cancelled as in the case of a Check Out.
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Room Status -- Room status. This flag is used in conjunction with the cleaning 
status flag to determine the status of the room.
Cleaning Status -- Cleaning status. The possible combinations with room status 
are listed below:
‘6’‘1’‘1’‘3’‘3’ExtensionRoom
Status
Cleaning
Status
01234 6 89 15
STX SA UA EI FTC MSC FC 6 1
02H‘1’‘!’‘L’
03H xx
ETX BCC1
16 17 18
2
2
0
0
0
00
1
0
1
2
4Stay, Departure Day
Stay, Departure Day, Cleaning in progress
Out (Checked Out)
Out, Cleaning in progress
Out, Cleaning ended
Out of Order (Cannot sell) Room
0
1
1Clean
3
0
1Status of the Room
Vacant (Ready to sell)
Stay (Occupied)
Stay, Cleaning in progress
1
12
3Stay, Cleaning ended
Stay, Inspected 
						

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Message Formats Property Management System - Communication Interface
Room Key Status 
Change
Figure 4-44   Room Key Status Change
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Key -- Room key status:
0 -- Key is in the key rack.
1 -- Key is not in the key rack.
Extension Report
This message is used by the NEAX to notify the PMS of the addition of an 
extension to the system or a deletion of an extension from the system. Both the 
Model 60 and the Model 90 version use these messages. The two messages used 
are:
17-E -- Extension Delete Report
17-F -- Extension Assignment Report
Extension Delete 
Report
Figure 4-45   Extension Delete Report
Message fields are:
Extension -- Extension number. If the extension number is less than six digits, 
left justify the number and fill the remaining bytes with space (20H) characters.
Blank -- Field contains two space (20H) characters.
‘6’‘1’‘1’‘2’‘4’ExtensionKey
01234 6 89 15 1617
STX SA UA EI FTC MSC FC 6 1
02H‘1’‘!’‘L’03H xx
ETX BCC
‘1’‘7’‘1’‘3’‘E’ExtensionBlank
01234 6 89 15 1718
STX SA UA EI FTC MSC FC 6 2
02H‘1’‘!’‘L’03H xx
ETX BCC