Lexmark X364dn User Manual

							Three telephone cords
A telephone wall jack
2Connect one end of the telephone cable that came with the printer to the printer LINE port .
3Connect the other end of the telephone cable to an active analog telephone wall jack.
4Remove the protective plug from the printer EXT port .
5Connect your telephone to the computer telephone jack.
Note: See the manual that came with your computer for the telephone connections.
Faxing91
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							6Connect an additional telephone cord from the computer modem LINE port  to the printer EXT port .
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6Click inside the Station Number box, and then enter the printer fax number.
7Click Submit.
Setting the date and time
If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date
and time will be printed on every fax job. To set the date and time:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Security.
4Click Set Date and Time. Faxing92
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							5In the Network Time Protocol section, select Enable NTP.
Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then
enter the current date and time.
6Verify that the time zone is correct.
7Click Submit.
Turning daylight saving time on or off
The printer can be set to automatically adjust for daylight saving time for certain time zones:
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Security.
4Click Set Date and Time.
5Select Automatically Observe DST.
6Click Submit.
Sending a fax
Sending a fax using the printer control panel
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number, and then press .
Notes:
To cause a two‑ or three‑second pause in a fax number, press the Redial/Pause button. The dial pause
appears as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.
Press  to move the cursor to the left and delete a number.
To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.
Press 
.
5Press 1 to enter another fax number, or press 2 to end fax number entry.
6Press . Faxing93
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							Getting ready to send a fax using the computer
For Windows users
1
Verify that the PostScript driver is installed.
2Verify that the fax option is installed in the printer driver.
3From the Print dialog Fax screen, type the name and number of the fax recipient.
For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose File > Print.
2From the print options pop-up menu, choose Job Routing.
3Select Fax, and then enter the recipient name, number, and other information as needed.
4Click Print.
For Mac OS X version 10.4 or later users
1
With a document open, choose File > Print.
2From the PDF pop-up menu, choose Fax PDF.
3Type the fax number in the To field, and enter other information as needed.
4Click Fax.
If you receive an error, No fax modems were found, follow these directions to add your printer as a fax:
aFrom the Printer pop-up menu, choose Add Printer.
bSelect the printer from the dialog that appears.
cFrom the Print Using pop-up menu, choose Select a driver to use.
dFrom the list, choose your printer fax model, and then click Add.
Installing a PostScript driver
A PostScript printer driver is software that lets the computer communicate with the printer. A PostScript driver is needed
to send a fax from a computer. This driver may be installed during the initial printer setup. If you need to install the
software after setup, follow these instructions:
For Windows users
1
Close all open software programs.
2Insert the Software and Documentation CD.
Note: If you cannot locate the Software and Documentation CD, you can download the driver from the Lexmark
Web site at www.lexmark.com. See “Using the World Wide Web” on page 95.
3From the main installation dialog, click Install Printer and Software.
4Click Agree to accept the licensing agreement.
5From the Drivers and Utilities dialog, select Custom, and then click Next.
6Choose Select Components, and then click Next. Faxing94
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							7From the “Select your printer from the list” area, choose your printer model with the letters “PS” in the Print
Emulation column.
8Click Add Printer.
9Click Finish, and then follow the instructions on the screen.
Using the World Wide Web
1
Go to the Lexmark Web site at www.lexmark.com.
2From the Drivers & Downloads menu, click Driver Finder.
3Select your printer, select your operating system, and then select the PostScript driver.
4Download the driver and install the printer software.
5Click Agree to accept the licensing agreement.
6From the Drivers and Utilities dialog, select Custom, and then click Next.
7Choose Select Components, and then click Next.
8From the “Select your printer from the list” area, choose your printer model with the letters “PS” in the Print
Emulation column.
9Click Add Printer.
10Click Finish, and then follow the instructions on the screen.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of
faxing documents directly from software programs.
For Windows users
Notes:
In order to perform this function from your computer, you must use the PostScript printer driver for your
printer.
Verify that the fax option is installed in the printer driver.
1With a file open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Click the Other Options tab, and then click Fax.
4On the Fax screen, type the name and number of the fax recipient.
5Click OK, and then click OK again.
6Click OK.
For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose File > Print.
2From the print options pop-up menu, choose Job Routing. Faxing95
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							3Select Fax, and then enter the recipient name, number, and other information as needed.
4Click Print.
For Mac OS X version 10.4 or later users
1
With a document open, choose File > Print.
2From the PDF pop-up menu, choose Fax PDF.
3Type the fax number in the To field, and enter other information as needed.
4Click Fax.
If you receive an error, No fax modems were found, follow these directions to add your printer as a fax:
aFrom the Printer pop-up menu, choose Add Printer.
bSelect the printer from the dialog that appears.
cFrom the Print Using pop-up menu, choose Select a driver to use.
dFrom the list, choose your printer fax model, and then click Add.
Creating shortcuts
Creating a fax destination shortcut using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send
a fax, you can create a permanent fax destination and assign a shortcut number. A shortcut can be created to a single
fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Manage Shortcuts.
Note: A password may be required. If you do not have an ID and password, get one from your system support
person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax number.
To create a multiple‑number shortcut, enter the fax numbers for the group.
Note: Separate each fax number in the group with a semicolon (;).
6Assign a shortcut number.
If you enter a number that is already in use, then you are prompted to select another number.
7Click Add. Faxing96
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							Creating a fax destination shortcut using the printer control panel
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Press .
Address Book Search appears.
5Press the arrow buttons until Add appears, and then press .
6Press the arrow buttons until Enter Fax Number appears, and then press .
7Enter the fax number, and then press .
8Press 1 to enter another fax number, or press 2 to end fax number entry.
9After selecting 2=NO, Enter Name appears.
aPress the button on the keypad that corresponds with the letter you want. The first time you press the button,
the number for that button appears. When you press the button again, one of the letters assigned to that button
appears.
bPress the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
cOnce the fax name is entered, press .
Save as Shortcut appears.
dEnter the shortcut number, and then press .
Using shortcuts and the address book
Using fax shortcuts
Fax shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers
when creating permanent fax destinations. You create permanent fax destinations or speed dial numbers in the Manage
Shortcuts link located under Settings on the Embedded Web Server. A shortcut number (1–99999) can contain a single
recipient or multiple recipients. By making a group fax destination with a shortcut number, you can easily fax broadcast
information to an entire group.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not place postcards, photos, small items, transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3Press #, and then enter the shortcut number.
4Press . Faxing97
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							Using the address book
Note: If the address book feature is not enabled, contact your system support person.
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4Press , and then press the arrow buttons until the fax number you want appears. Then, press .
Customizing fax settings
Changing the fax resolution
Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra
Fine (slowest speed, best quality).
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the Fax area of the printer control panel, press the Resolution button.
4Press the arrow buttons until the resolution value you want appears, and then press .
5Press 
Printing incoming faxes on both sides of the paper (duplexing)
1From the printer control panel, press the Fax button.
2Press the Duplex/2‑Sided button.
3Press the arrow buttons to select a duplex option, and then press .
The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1 To 2 Sided if you have 1-sided original documents and you want 2‑sided copies.
Making a fax lighter or darker
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides. Faxing98
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							3From the printer control panel, press the Darkness button.
4Press the arrow buttons to make the fax lighter or darker.
5Press .
6Press .
Sending a fax at a scheduled time
1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper guides.
3From the printer control panel, press the Fax button.
4Enter the fax number, and then press .
5From the Fax area, press the Options button.
6Press the arrow buttons until Delayed Send appears, and then press .
Set Send Time appears.
7Using the keypad, enter the time you want to send the fax.
If the printer clock is set to 12 Hour format, then use the arrow buttons to select AM or PM.
8Press .
Set Send Date appears.
9Using the keypad, enter the date you want to send the fax, and then press .
10Press .
Forwarding a fax
This option lets you print and forward received faxes to a fax number.
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click inside the Fax Forwarding box, and then select one of the following:
Print
Print and Forward
Forward
6From the Forward to list, select Fax. Faxing99
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							7Click inside the Forward to Shortcut box, and then enter the shortcut number where you want the fax forwarded.
Note: The shortcut number must be a valid shortcut number for the setting that was selected in the “Forward
to” box.
8Click Submit.
Viewing a fax log
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Reports.
4Click Fax Job Log or Fax Call Log.
Blocking junk faxes
1Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2Click Settings.
3Click Fax Settings.
4Click Analog Fax Setup.
5Click the Block No Name Fax option.
This option blocks all incoming faxes that have a private caller ID or no fax station name.
6In the Banned Fax List field, enter the phone numbers or fax station names of specific fax callers you want to block.
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the scanner glass. To cancel a fax:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press  to cancel the job.
Note: If you want to continue to process the job, press 
 to resume scanning the fax.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job. Faxing100
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